TREC Ireland. National Championships 2014 Including a FITE European Cup class & Qualifier classes for BHS Championships th to 27 th July 2014

Transcription

1 TREC Ireland National Championships 2014 Including a FITE European Cup class & Qualifier classes for BHS Championships th to 27 th July 2014 Consisting of full 3 phase competition from level 1 (suitable for beginners) to level 4 (advanced) Stradbally Hall Equestrian Centre, Stradbally, Co. Laois. For further information: or visit us on Facebook

2 Traceurs: Adrian Flynn/Niamh ÓhUid Organising Secretaries: Sheaffe Monteith /Grainne Ní Uid Technical Delegate: Karen Nicholson 2

3 Introduction TREC Ireland is pleased to invite all competitors to Stradbally Hall Equestrian Centre for the TREC Ireland National Championships This competition includes a FITE European Cup class (Level 4) as well as qualifier classes for the BHS TREC Championships of Great Britain 22 nd to 24 th August Competition information Competitors can expect to be riding across varied terrain which will include quiet country roads, tracks, fields, multi-use paths, forestry paths. We must stress the need to keep gates closed and to ensure that you follow the Country Code. Contact Information Before the event Adrian Flynn, Chairman TREC Ireland at or adrianjf@eircom.net During the event Emergency telephone numbers will be published in the Secretary s Office. Arrival at the venue The venue will be open for arrivals from lunchtime Friday 23rd May. Entries Entries received and paid up to 4 th July 2014 are at prices stated below. For entries received between the 5 th July 2014 and the 11 th July 2014 there is an additional charge of 10. Entries will not be accepted after the 11 th July (A lunch pack for Saturday and a ticket to the BBQ are included in the entry fee). Please use the following bank details: Name of Recipient: Bank name & address: IBAN code: Swift code: Tourism Related Equestrian Competitions Ireland Ltd. Allied Irish Banks Plc. 1/3 Castle Street, Tralee, Co. Kerry. IE41AIBK AIBKIE2D Note: The letter I, for India looks like this and the number 1 looks like this in the above codes. There is no lower case L in the codes. Post or your completed entry form & payments, (payable to TREC Ireland), to Celia Taylor, 108 Clonard Drive, Sandyford, Dublin 16, Ireland or cwest108@gmail.com. 3

4 Withdrawals: TREC Ireland Refund Policy Events are organized based on number of riders and volunteers and certain costs are fixed. Due to this refunds will only be made for cancellations notified prior to the 11 th July A 50% refund will be made to cancellations between 11 th July and 19th July Any cancellations made after 19th July cannot be refunded. Amounts paid for the BBQ will be refunded on cancellations made before 24 th July CLASSES Class 1: Level 1 Pairs Maximum distance POR: 15km Maximum height PTV: 60cm Class 2: Level 2 Pairs Maximum distance POR: 25km Maximum height PTV: 70cm Class 3: Level 2 Individuals Maximum distance POR: 25km Maximum height PTV: 70cm Class 4: Level 3 Pairs Maximum distance POR: 35km Maximum height PTV: 90cm May include compass bearings, grid references and/or aerial photos. Class 5: Level 3 Individuals Maximum distance POR: 35km Maximum height PTV: 90cm May include compass bearings, grid references and/or aerial photos. Class 6: Level 4 Individuals FITE European Cup Maximum distance POR: 45km Maximum height PTV: 1.10m May include compass bearings, grid references and/ or aerial photos. Class 7: Team Competition. (Entries by 8pm on Friday 24 th July 2014, entry is 5 per rider). Class 8: Veteran class: Horses over 20 and/or Riders over 60 Class 9: BHS Qualifier for British Championships Levels 2, 3 and 4 included. Maximum heights and distances are as specified in the BHS rules. Riders must be fully 4

5 paid up BHS Gold Members. Riders must have a Riders Licence in accordance with BHS rules. Entry Fees Class TREC Ireland Non Members Members 1 to ( 5 per rider) 20 ( 5 per rider) 9 (BHS Qualifier) Body Protectors Riders taking part in Class 9 and riders 18years and under must wear a body protector for the PTV phase of the competition. Important information Food Food will be provided for all helpers on both Saturday and Sunday, and all helpers will receive a meal ticket for the BBQ on Saturday night. Extra tickets for friends, partners etc. who are not volunteering can be purchased for 15. Social A BBQ for riders and helpers will be hosted near the venue on Saturday night at 7.30pm. Accommodation A list of accommodation available in the area will be published shortly. Camping is also available at the venue. Contact the venue at or info@stradballyhall.ie Stabling/Coralling Stabling is 20 per night at the venue while horses can be corralled for free but riders must bring their own fencing and must book with Lara or Regina at the venue info@stradballyhall.ie by the 16 th July Horse hire Horse hire is available from Birr Equestrain Centre. The rates are 160 for levels 1 and 2 and 200 for levels 3 and 4. Contact Birr equestrian at noel@birrequestrian.ie or phone to book directly. Horses will be delivered to the venue by Birr equestrian. Passports It is a legal requirement to carry a passport when a horse is used for the purposes of competition. If a horse is transported without a passport when being used for competition purposes an offence is being committed and prosecution is a possibility. Passport will be required at vetting. 5

6 Vetting All horses/ponies will be vetted prior to the start of the competition. Vetting will commence at 6.00pm on Friday 23rd May for levels 2 to 4. Vetting will be carried out in accordance with TREC Ireland and British Horse Society rules. Riders are required to familiarize themselves with these rules. Times Timetable of events please note all times are approximate and are subject to change. The competition will consist of three phases, the winners being those with the highest points accumulated across the three phases. Maximum possible total from all three phases is 460 points. Friday 23rd May PTV course open Vet Check for Levels 2, 3 & Competitor briefing Saturday 24th May Start POR Social Event Sunday 25th May Vet Check for all levels Start of MA 9.30 Start of PTV phase Prize-giving Presentations Presentations will take place approximately 30 minutes after the results for all classes have been posted. Delays to the presentation will be as a result of objections or queries that will need to be resolved before it can go ahead. Official objections Queries and objections will be dealt with in accordance with TREC Ireland rules and British Horse Society rules and riders are required to familiarise themselves with these rules. 6

7 Code of Ethics TREC Ireland s Code of Ethics & Good Practice for Children s Sport will be adhered to for this event. Please note the following changes to previous events: - All parents must fill in Junior Participants Form (page 29 of the Code). - All parents and junior participants must fill in the entry form with the understanding that they agree to abide by TREC Ireland s code of ethics and good practice this also allows TREC Ireland to include photos of the junior participants on the internet and any newspapers such as The Irish Field. - Anybody involved in any way with the event on any or all days, must sign in using the provided sign in sheet (in the secretary s tent). - Any junior helper must either be accompanied by two adults, an adult family member, or must fill out p.18 of the code, Travelling Leader form. It is up to the junior helper to get this filled out and NOT the duty of the organizer. The code is available to download on Useful Websites Directions Venue: Stradbally Hall, Stradbally, Co. Laois, Ireland Tel: Fax: info@stradballyhall.ie Facebook: 7

8 RIDER TREC Ireland ENTRY FORM Name: Date of Birth (Under 18only) 1 : Address: Rider TREC Ireland Membership no.: Phone No.: BHS Membership no.: Class: Level: Individual/ Pair: Pair Rider: HORSE Name: Breed: Height: Please indicate if you are riding a stallion:. LUNCH PACKET (please tick what you d like on your roll/ sandwich) Brown/ white Meat Vegetarian Special Dietary Special dietary requirements: The lunch packet will also contain juice or water, chocolate or crisps and a piece of fruit, you will be able to pick it up prior to the POR on Saturday; all packs will be marked with the competitor number. PAYMENT I require the following number of extra tickets for the social event for guests at 10 each: (If vegetarian required please indicate here): Social Event (additional tickets): Entry Fee: I enclose my cheque payable to TREC Ireland for: Registered Premises No: For Under 18s: I hereby agree to abide by TREC Ireland s code of ethics and good practice: Signed: Date: Parent/ Guardian Signed: Junior Participant Date: 1 Please note that TREC Ireland will not take responsibility for pairing under 16 riders these riders MUST enter with a pair! 8

9 TREC Ireland Open Championships Next of Kin Form Name of Competitor: Level: Name of Horse: Transport Registration: Next of Kin: Address: Telephone: Mobile: 9

10 Emergency Contact Stabling Form NAME: MOBILE NO: HORSE NAME:.. 10

11 PLEASE HELP! All TREC competitions rely on the support of volunteer judges and helpers. Can you or anyone coming with you lend a hand? Please enclose with your entry, details of anyone who would be available to help with stewarding or judging, before or during the event.. Competitors can also help us with setting up, clearing equipment away, or judging the PTV or CoP for other Levels. No judging qualification necessary we are grateful for all offers of help and you will learn lots from the inside! Even a couple of hours help can make a difference and there are lots of jobs suitable for non-horsey mums/dads/partners. We provide all volunteers with a free lunch pack. Competitor Name:.. Helper Name: Mobile No: TREC / Judging Experience : Availability: HELPER LUNCH PACKET (please tick what you d like on your sandwich) Brown/ white Meat Vegetarian Special Dietary It must be indicated here whether the helper is Under 18. Adult helpers please indicate if you would consider carrying out your job with an Under 18, e.g. at a Checkpoint. Helper Name: Mobile No: TREC / Judging Experience : Availability: HELPER LUNCH PACKET (please tick what you d like on your sandwich) Brown/ white Meat Vegetarian Special Dietary It must be indicated here whether the helper is Under 18. Adult helpers please indicate if you would consider carrying out your job with an Under 18, e.g. at a Checkpoint. 11

12 Junior Participants To be completed for all participants under 18 years of age. Contact Information Name: Address: Telephone Home: - Mobile ( in case of emergency) : - Date of Birth: Medical History Information (details of any known allergies, conditions, medications) In the event of illness, having parental responsibility, I give permission for medical treatment to be administered where considered necessary by a nominated first aider, or by suitably qualified medical practitioners. If I cannot be contacted and my child needs emergency hospital treatment, I authorise a qualified medical practitioner to provide emergency treatment or medication. Any other special needs, requirements or directions that would be helpful for leaders to know about: Parental/Guardian Consent I am the parent/guardian of I understand that photographs will be taken during events and may be used in the promotion of sport. I hereby consent to the above child participating in activities of the organisation in line with the Code of Ethics for Young People. I adhere to TREC Ireland s parents code of conduct. I confirm that all details are correct and I am able to give parental consent for my child(ren) to participate in all activities. Signature: Print Name: Date: Participant: I adhere to TREC Ireland s rules and Code of Ethics for Young Particpants Signed: Print name: Date: Details of TREC Ireland s Code of Ethics can be found on 12