HPC SJ + XC Training Day Sunday 17th of July 2016

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1 HPC SJ + XC Training Day Sunday 17th of July 2016 This event is not a PCAWA Sanctioned Event and is OPEN TO ALL RIDERS (Entries Close Tuesday 12th of July 2016) Venue: Whiteman Park Equestrian Centre, Gnangara Road, Whiteman Entries Secretary: Leeann Knight, Phone: after 3pm weekdays horsemensponyclub@gmail.com This event is a set as a training day for Cross Country and Show jumping. Your entry fee allows for 2 rounds of cross country and 2 rounds of show jumping. Horses must be four years of age or more to enter this event. Riders must be 9yrs of age as of the 1 st of January Rules: PCAWA gear checking rules apply. All riders must be gear checked before each round of XC and SJ. If 3 refusals are incurred at any one obstacle on the cross country course, competitors may proceed to the next obstacle.should riders decide to proceed, they do so at their own risk. They must clear the way for oncoming riders and obey all orders from officials (if given). Should a competitor fall (this includes an unscheduled dismount as there are areas on course the competitor may be asked to dismount) and/horse fall on course, the rider will be immediately eliminated and requested to leave the course on foot at a walk. The rider must be accessed by the appointed medical officer upon leaving the course. Applies for show jumping and Cross County Cross Country Course Horsemens grounds are sandy, bush course surrounded by native plants with the possibility of kangaroos!, The C, D and E courses are very encouraging for young or inexperienced horse and rider combinations and the B grade is quite challenging. Event Rules: ` The cross country will be conducted under Pony Club Rules. Entering this event constitutes implicit acceptance of the PCAWA rules. All competitors are ultimately responsible for knowing these rules and complying with them. PCAWA gear checking rules apply. Your entry fee allows 2 rounds per horse and rider combination of cross country and Showjumping. Different heights may be selected for each discipline on the entry form. A maximum of no more than 2 rounds of Show Jumping and 2 rounds of Cross Country will be allowed for any single mount on the day. A 45 minute break must occur between your mounts first and second cross country rounds and a 30 minute break between any SJ round and Cross Country round. All entries MUST have the Horsemen s disclaimer statement signed and submitted to the event secretary on day of the event. Medical armbands are compulsory for XC Riders must have approved competitor number holders /bibs for XC and SJ All horse must have a saddle cloth or bridle number in addition to rider number for XC BACK PROTECTORS All competitors must wear an approved back protector for the cross country phase and show jumping phase. No Vest No Ride!

2 EVENT CLASSES FOR SHOW JUMPING Height Classes Height of jump 1 105cm 2 95cm 3 80cm 4 65cm 5 45cm Only 1 horse /rider combination is permitted per Entry A maximum of 2 horses per rider EVENT CLASSES FOR CROSS COUNTRY Height Classes Height of jump 1 95cm 2 80cm 3 65cm 4 45cm Only 1 horse / rider combination is permitted per Entry A maximum of 2 horses per rider Note: Class sizes will be limited and classes will close when full. This event has been limited to a total of 130 riders only. Entries are open on K-Trials. Payment is via Direct Deposit. If no entry fee is received within 24hrs of entry on K-Trials - your entry will be void. Remember NO PAYMENT means NO START and telephone entries not accepted. ENTRY FEES Notes: Riders in PCAWA classes must be financial members of PCAWA and proof of membership will be checked at registration. Riders to provide Bib Number holders, Bridle or Saddle Cloth Number holders and medical armbands Direct deposit: Horsemens Pony club BSB , ACC Commonwealth Bank Please ensure on your deposit you include a reference such as:- Ref: (RIDERS NAME) TD full name. for example TD Brian Smith Note: Credit card payments are not available for this event COMPULSORY HELPERS All competitors must nominate a helper over 17 years of age, one rider one helper; helpers nominated for more than one rider will get an extended duty. Entries without nominated helpers will not be accepted. Nominated helpers cannot be riding at this event. All helpers must report to registration by 9am sharp!! Failure to do so will see your rider eliminated from the event. SELF HELP Sorry - the self-help option is not available for this event! Due to the complexity of running an XC Event unless people help to run the event we cannot hold the event and meet all the safety requirements stipulated. By HPC not offering self-help means we can keep the entry costs lower. A lack of helper s means we have to pay for external event staff and that will force us to raise the entry fees dramatically! PCAWA Members $ (PCAWA Number required) Non-PCAWA members $75.00 includes HPC Public Liability Rider day insurance - Includes juniors and seniors This is not MEDICAL/ INJURY INSURANCE Yards can be hired for $10.00 per yard

3 WALKING THE COURSE Cross Country Course will be open for walking from 8am on the day of the event. Cross country will be scheduled to run from 11am 3pm EVENT STARTING TIMES Will be available on KTrials Thursday the 14 th of July after 9pm Gates at HPC will be open at 7am on the day of the event RIDER WITHDRAWALS (SCRATCHING A HORSE / RIDER) The Event Secretary must be notified of all withdrawals prior to the event. Rider withdrawals made after the event closing date, will still require the entrant to attend the event to complete their helper duty. Failure to complete this helper duty will void your right to a refund. All Scratching s will require presentation of a Vet or Doctors Certificate within 7 days to obtain a refund for this event. Refunds will only be forwarded after the event. ALL Scratching s will incur a $20.00 Admin Fee which will be debited from the rider s entry fees that they paid. DOGS No dogs allowed (safety issue) ACCOMODATION Due to Horsemen s Pony Club being located at Whiteman Park we are sorry to be unable to offer camping facilities. Camping may be available from Plenty of good accommodation is now available throughout the Swan Valley, SEC or Brookleigh Equestrian Estate & many others. VET Please be advised that the Vet is on call A vet will not be on course for this event. EMERGENCY MEDICAL SERVICE Qualified paramedics will be present on the day to provide medical attention if required. YARDS Yards are available for hire for this event for $10.00 per yard.(limited available) NUMBERS Each Rider must provide their own approved number holder/ bibs which must be worn for the event. Horses must have a bridle or blanket number. Please note: Clear plastic sleeves and adhesive tape will not be accepted as number holders. Riders who present to gear checking using this form of number holder will not be allowed to compete. The club will have a limited number of medical armbands and bib holders available for purchase on the day if required. NO JEWELLERY Of any description may be worn, including body piercing. If this cannot be removed you will not be allowed to compete. DRESS CODE LONG SLEEVED shirts/polo-shirts/windcheaters must be worn. Coloured jodhpurs and chaps may be worn at this event and short/long riding boots. Please note the standard for riding helmets will be enforced. This is for both XC and SJ HAIR must be neatly restrained, long hair to be restrained in a hair net or plaited to no longer than shoulder length. This will be checked! CANTEEN: Horsemen s famous canteen will be available Sunday 7.30am

4 MEDICAL ARMBANDS As of January 2004, it is MANDATORY for all riders competing at PCAWA XC Eventing, conducted under PCAWA rules for Eventing, must wear a Medical Armband with the CORRECT details for use in the case of emergency for the XC phase. These medical armbands must in place at time of Gear Checking. Gear Checkers will be ensuring that the forms contained in the armbands contain data. Failure to have these filled out will prevent the rider from riding at this event. Medical armbands are to be located on the upper left arm of each rider. HELMETS All helmets must conform to the ASA / NZS is compulsory or EN1384(Europe) or ASTN F1163 (USA) or PAS 015 (UK) BACK PROTECTORS All competitors must wear an approved back protector for the cross country and show jumping phase. No Vest No Ride! GEAR CHECK All competitors must have a gear check before each of the classes they are riding in. Note: All bandages must have 3 rows of tape and have padding. Helmets and rider numbers must be worn whilst mounted at all times FEI art EXAMINATION AFTER A FALL MEDICAL FITNESS If there is any doubt with regard to the fitness to compete the Ground Jury (PC Steward/Organiser) may with Medical Advice eliminate the athlete (rider) at their discretion. All athletes (rider) that have had a fall during the training, warm-up and or competition must be examined by the official medical officer before they either take part in another test, competition or leave the event site. The athlete (rider) is fully responsible for ensuring that this examination takes place and in the case of a horse fall, that the horse is examined by the official veterinarian. HELMET CAMERAS UNAUTHORISED ASSISTANCE Outside assistance is forbidden Any intervention by a third party, whether solicited or not, with the object of facilitating the task of the rider or helping his/her horse is considered forbidden assistance. Similarly it is forbidden for a competitor to join or accept a lead from another. It is forbidden for a jump judge to call back or assist a competitor by direction to rectify an error of course. Parents/Friends/Helpers are forbidden to lead any mount around the cross country course at any time. PARKING Due to the size of the event parking may become limited. All vehicles must obey the directions of the parking attendants. Failure to do so may see the vehicles associated with that competitor being eliminated from the event. Portable yards at this stage will be allowed but should space become limited some competitors may not be able to deploy these yards. Notes: Riders in PCAWA classes must be financial members of PCAWA and proof of membership will be checked at registration. Riders to provide Bib Number holders, Bridle or Saddle Cloth Number holders and medical armbands HORSEMEN S PONY CLUB IS A MANURE FREE CLUB! All yards are to be left clean and manure placed in the blues bins located in the parking areas. If your horse digs, please fill in the hole before going home, all rubbish is to be placed in the bins provided. We are part of WHITEMAN PARK please consider the environment of this wonderful piece of Western Australia. Horsemen s Pony Club is an alcohol and smoke-free venue The wearing of helmet cameras and or cameras mounted upon any other part of the body will be prohibited at this event for rider and or mount.

5 DISCLAIMER OF LIABILITY Neither The Horsemens Pony Club Inc, the Organising Committee of any event to which these Rules apply, nor the PCAWA accepts any liability for any accident, damage, injury, or illness to horses, owners, riders, ground, spectators or any other person or property whatsoever. RESERVATION OF RIGHT The Organisers of this event - reserve the right: 1 To cancel any class or event 2 To divide any class 3 To transfer competitors between sections of a class 4 To alter the advertised times 5 To refuse any entry, with or without stating the reason IMPORTANT NOTES: Mounts which in the opinion of the Club Coach Co-Ordinator or their nominee are considered unsafe or unsuitable can be prevented from competing at this event. Any mount, which is known to kick, should wear a red ribbon in its tail. Maximum of two horses per rider Bib numbers must be worn when riding, lunging and walking the course Long sleeved shirts to be worn. Falls of horse or rider on the cross-country result in elimination and the rider must leave the course at a walk PCAWA Riders for this event must be 9 years of age on 1 st January to 25 years to compete in any PCAWA Event. Horses must be 4 years of age or over PCAWA gear checking rules apply, no gear check, no start No stallions, Colts or Rigs allowed

6 THE HORSEMEN S PONY CLUB INC. PARENT/GUARDIAN CONSENT FOR UNDER 18 YEAR OLD PARTICIPANTS DISCLAIMER STATEMENT All riders must sign this form CLUB NAME: CLUB ADDRESS EVENT The Horsemen s Pony Club INC Whiteman Park Equestrian Centre Horsemens Training Day I acknowledge and agree as a condition of participating in any Horsemen s Pony Club or PCAWA event that neither the Club/Coach, participants, Horsemen s Pony Club,PCAWA or any subdivision thereof, officials, volunteers, medical personnel, any persons, promoters, sponsors, advertisers, owners and lessees of premises used to conduct the EVENTS, shall be under any liability for my death or any bodily injury, loss or damage which may be sustained or incurred by me, as a result of participation in or being present at the event, except in regard to any rights I may have arising under the Trade Practices Act 1974 (Cth) (or similar State legislation). I acknowledge that equestrian activities are dangerous and that accidents causing death, bodily injury, disability and property damage, can, and do happen. BY SIGNING HEREUNDER I CONFIRM HAVING READ AND UNDERSTOOD THE CONTENTS OF THIS DISCLAIMER. I ACKNOWLEDGE THAT THIS DISCLAIMER IS VALID FOR ALL AUTHORISED CLUB, ZONE AND STATE PCAWA EVENTS THAT I ATTEND WITHIN THE TWELVE MONTH PERIOD INCLUSIVE OF AND FOLLOWING THE DATE I HAVE SIGNED THIS FORM. I,.. being the parent/guardian of the rider named,...., confirm that I have read the whole of this document and have taken all necessary actions to ensure I am aware of the activity which the above named, will be asked to participate in and consent to him/her participating. In doing so, I acknowledge that equestrian activities are dangerous and that accidents causing death, bodily injury, disability and property damage can and do happen. I agree that neither the club/coach, participants, Horsemen s Pony Club; PCAWA or any subdivision thereof, officials, volunteers, medical personnel, any persons, promoters, sponsors, advertisers, owners and lessees of premises used to conduct the EVENT(S) shall be under any liability whatsoever for the death or any bodily injury, loss or damage which may be suffered or incurred by the above named or by me in or being present at any PC or PCAWA EVENTS except for any rights the above named or I may have arising under the Trade Practices Act 1974 (Cth) (or similar State legislation). BY SIGNING HEREUNDER I CONFIRM HAVING READ AND UNDERSTOOD THE CONTENTS OF THIS DISCLAIMER. I ACKNOWLEDGE THAT THIS DISCLAIMER IS VALID FOR ALL AUTHORISED CLUB, ZONE AND STATE PCAWA EVENTS THAT I AND MY DEPENDANT ABOVE NAMED ATTEND WITHIN THE TWELVE MONTH PERIOD INCLUSIVE OF AND FOLLOWING THE DATE I HAVE SIGNED THIS FORM. Print Name Here Sign Here Date NAME (BLOCK LETTERS) SIGNED NAME (BLOCK LETTERS) SIGNED DATED THIS DAY OF DATED THIS DAY OF 2016