General Committee Meeting of Camden Equitation Inc 4 April 2017

Transcription

1 General Committee Meeting of Camden Equitation Inc 4 April 2017 Attendance Sandra Richards Margy Withnall Glynis Dickinson Ava Pellizzari Jill Macdonald Alison Robertson Cherree Oxley Apologies Melissa Rush Juanita Bart Kimberley Richens Lee Brookes Melanie Phillips Ashlee Gore Previous Minutes Motion moved that the March minutes be accepted. (Moved Margy Seconded Alison) President s Report March Well it s been an interesting year to date, with more rain than we can handle along with all the other equestrian sports we have had to again cancel our Dressage rider s clinic with Anne Slatford, and it would have been so handy to have had that clinic before the Championships. I would like to recognize the club and its volunteers, there were numerous comments made during the championship weekend on how amazing the ground crew where. Special mention to Margy who not only was knee deep in organizing the weekend but also found time to organize our riders an opportunity to ride at the Ranch before the comp. We now have a banner and a flag that I think we should use at all of our comps. New Members still coming on board which is great, the next comp will be low level weq at Mulgoa on the 14 th may which I am now informed is mother s day!!! Maybe a flower and choc for all mums competing on the day????? Then we have our Dressage day on the 28 th May, let s hope this day will go ahead without the rain Congratulations to all of our CEi winners on the day. HUGE congratulations to CEI team of 4 who won the supreme champion team of 4 on the weekend Sandra Richards, Carol Griffiths, Sue Skilling and Robyn Johnson (who also won the fastest cattle ride on the day). The competition was strong and it was magic to see our girls win. Show the trophy (where would you all like to display it)? I would like to encourage any of our members to attend the 1 st hour of any of our monthly meetings. I would like to nominate a new committee member Cherie Oxley who showed outstanding effort and commitment at the championships over the weekend, and I believe will be a great asset to the club. I would like to in future combine my x2 reports being the President and Working

2 Equitation Report together All Agreed Treasurer s Report 3 rd April 2017 Monthly Accounts Report Credits Debits Balances IMB BANK ACCOUNT $7, Payments $5, $2, Receipts $3, $6, $6, Petty Cash tin (raffle $312) $ $6, Officeworks reimburse Karen $ $6, Petty Cash reimburse GD $ $6, State K Ranch $6, Judges to pay $ $5, Judges meals?? 1*16 $ $5, K Ranch balance of arena hire $1, $3, K Ranch cattle cost 19*20 $ $3, K Ranch meals 35*35 $1, $2, K Ranch electronic hire $ $2, Vollies to pay?????? $ $1, $1, K Ranch NOMINATE to come $6, $8, Less refunds??? $ $8, STATE contribution to K Ranch $1, $9, $9, Less Eduardo clinic (?about) $1, $7, Less Ann Slatford clinic $ $6, Less ANWE shirts $ $6, $6, Secretary Report - March Correspondence In - Centreline magazine. Correspondence Out - NIL HOTY/Volunteer Coordinator Report March Not much to report. Just a huge congrats to the team on their hard work for the state titles. I will work on getting the vollie hours and HOTY points done next week. Event Secretary report March Next dressage comp (28 May 2017), now open on nominate (currently no entries at this early stage). It would be nice to see if we can increase the number of entries into the next dressage event. If you know of anyone who is considering attending, but a little unsure, please encourage them to attend. If they are unsure what to expect, they can call either Glynis/Margy or myself, and we can ensure they feel comfortable in knowing what to

3 expect on the day. Flyer for next dressage comp (28 May 2017) ready to be placed on Facebook and CEI web page. Upcoming Dressage Events and dates for nominate: - Dressage Comp (Set One) 28 May 2017 Currently open on nominate Opens: 26 March 2017, closing date: 8 May Dressage Comp (Set Two) 10 July 2017 Opens: 8 May 2017, closing date: 20 June Dressage Comp (Set One) 21 August 2017 Opens: 19 June 2017, closing date: 1 August Dressage Comp (Set Two) 12 November 2017 Opens: 10 September 2017, closing date: 23 October 2017 Membership Coordinator report March New Members Total Members to date from renewal 147 Total New memberships to date 95 Total Membership income to date $8,658 New Members for this month 1 Working Equitation Update March We went, we did it, and we won the most prestigious event of the day yee ha. Cei had good representation on the day including x2 cattle teams what an awesome sport for a horse to be able to compete over the x4 disciplines and be placed is exceptional, and trust me even though the numbers were low the competition was big, the clubs had put forward the best of their best. Cei were the host for 2017 Championships and we proved to the WEQ world we know how to run a great comp. Again the ground crew was amazing our riders were outstanding and the venue was just out of this world, it looked at one stage it was all going to have to be held indoors but we were lucky enough to have sunshine and fabulous weather on the Saturday, holding the 4 phases over the 2 days certainly made a different feel about the whole comp, relaxed for competitors and admin alike the expenses are double, but all things considered the hard work was well worth it with a very exciting weekend. Well now we have tried out the venue, it would be lovely to have more of it, I have been re assured by other clubs that a comp held at those grounds they would support it.so where to from now???? The grounds charge is approx. $2,500 and we need to be able to cover that with

4 the entries. We wait until closing date to see what can be spend on the day and organise accordingly then as the refunds start to happen it leaves us in a bad place. We were all under control with the expenses until the cancellations started, I would like to table a suggestion to you all for consideration and to be voted on at our next meeting. As part of conditions of entry NO REFUNDS but TRANSFERABLE eg another rider and horse can take your place in the same level (ride HC) if necessary It is becoming way tooo easy to get a dr cert or vet cert, the way I look at it is, you buy a ticket for any event sports concert or anything if you don t turn up you miss out, it s not the organisers fault You have up to the closing date to pull out, then you are committed. I m not suggesting we take it to the dressage COE but the WEQ days are smaller and if we want to move the days over to K ranch it makes a big difference if you lose 2 competitors as that s like losing 8 dressage tests. We had a raffle and a spin the wheel on the day which proved to be a good little money maker. I would like to put that money aside and have a fundraising effort started to from whoever and whatever you can get Ava had chocolates, Margy and I donated gifts so big or small we need the gifts to raise the $2,000 needed to invest in the electronic timer. I could not have been prouder on the weekend for the wonderful championships that CEI presented. So a Huge Thank you team we are pretty amazing I would like to submit a suggestion that the committee be invited to a mystery night out in June as our reward for all the hard work we do along with their partners. Set the date Lee I will collate the vollie hours and get them to you Judges Coordinator Report March WORKING EQUITATION 14 th May Intro & Prelim only No judges at this stage as most are busy with Mothers Day. I will keep trying to contact judges and hope that some are available. DRESSAGE DAY 28 TH MAY Pam Dalrymple B Level Sue Lewis D Level Marilyn Owen F Level Teena Murdoch G Level (no WE dressage and morning please) Debbie Cottam non-competitive Prelim and Prep please Dressage Update March No report as yet Merchandise Report March

5 Ashley to drop off shirts to Glynis at Horse N Around on Thursday 6 th April. Media Report March Lots of promotions happening on FB for events coming up and clinics. New dates on website. Investigating whether it is worthwhile to change our FB page to a group??? ANWE Delegates Report March Clinic Co-ordinators Report - Ann Slatford clinic to be rescheduled as rain flooded Ann s arena and could not be used for the clinic. Waiting on response from Ann re having the clinic around the end of June. - Eduardo clinic is now full, all riders have been sent an for the second payment now due. - Peppercorn Park to be booked for Eduardo clinic in September. General Business March - A proposal has been put forward regarding the Conditions of Entry for competitions. Instead of giving refunds with a vet or dr certificate you can transfer your entry to another rider before the closing date or you can change the level, but after the closing date has to be the same level as originally entered. - Glynis has asked if she can combine her President s and WEqu reports together. All Agreed - Cherree Oxley has been elected to the General Committee Moved: Glynis, Seconded: Alison - An to be sent to Patrick at BEP advising of dressage dates for 2018 on the Main Arena. - Margy tabled a proposal sponsorship letter she has put together. Looking at businesses around Camden area. Moved: Glynis, Seconded: Ava - The closing date for dressage comps to be Friday following original closing date and the SMS changed to the Wednesday. Meeting closed 9:25pm Next meeting Tuesday 2 nd May, Camden Golf Club Things to do List

6 Send Dressage dates for 2018 to Patrick at BEP Book Peppercorn Park for Eduardo Clinic 22/23/24 September Mel to drop Shirts off to Glynis Sandra Sandra Melanie