CHECKLIST FOR DRAFT SCHEDULE ENDURANCE 2012

Transcription

1 CHECKLIST FOR DRAFT SCHEDULE ENDURANCE 2012 I. DENOMINATION OF THE EVENT Event : Glien Endurance, Place: Paaren in Glien Country : Germany NF: Germany Dates: Status : CEI3* x 160 km CEIYJ3* km CEI2* x 120 km CEIYJ2* x 120 km CEI1* x 80 km CEIYJ1* x 80 km CEIO3* km CEIOYJ3* km CEIO2* km CEIOYJ2* km CEIO1* km CEIOYJ1* km II. GENERAL CONDITIONS This event is organised in accordance with: - FEI Statutes, 22 nd edition, effective 15 th April 2007, updates effective 1 st January FEI General Regulations, 23 rd edition, effective 1 st January 2009, updates effective 1 st January FEI Veterinary Regulations, 12 th edition, effective 5 th April 2010, updates effective 1 st January The FEI Rules for Endurance, 7 th edition, effective 1 st January 2009, updates effective 1 January Equine Anti-Doping and Controlled Medication Regulations (EADCMR), 1 st Edition, effective 5 th April 2010, updates effective 1 st January FEI Anti-Doping Rules for Human Athletes (ADRHA), based on the 2009 revised Code, effective 1 st January All subsequent published revisions, the provisions of which will take precedence. - An arbitration procedure is provided for in the FEI Statutes and General Regulations referred to above. In accordance with this procedure, any appeal against a decision rendered by the FEI or its official bodies is to be settled exclusively by the Court of Arbitration for Sport (CAS) in Lausanne, Switzerland. - It is the responsibility of NFs to ensure their participants are of the correct age. *********************************************************************** THE APPENDIX (13 PAGES) IS PART OF THIS APPROVED AND SIGNED SCHEDULE AND MUST BE DISTRIBUTED TO ALL OFFICIALS AND NFs AND IS AVAILABLE TO OTHERS UPON REQUEST Approved by the FEI, Lausanne, on Signature : Ian Williams Director Non-Olympic Sports

2 THE FEI CODE OF CONDUCT FOR THE WELFARE OF THE HORSE The Fédération Equestre Internationale (FEI) expects all those involved in international equestrian sport to adhere to the FEI s Code of Conduct and to acknowledge and accept that at all times the welfare of the horse must be paramount and must never be subordinated to competitive or commercial influences. 1. At all stages during the preparation and training of competition horses, welfare must take precedence over all other demands. This includes good horse management, training methods, farriery and tack, and transportation. 2. Horses and competitors must be fit, competent and in good health before they are allowed to compete. This encompasses medication use, surgical procedures that threaten welfare or safety, pregnancy in mares and the misuse of aids. 3. Events must not prejudice horse welfare. This involves paying careful attention to the competition areas, ground surfaces, weather conditions, stabling, site safety and fitness of the horse for onward travel after the event. 4. Every effort must be made to ensure that horses receive proper attention after they have competed and that they are treated humanely when their competition careers are over. This covers proper veterinary care, competition injuries, euthanasia and retirement. 5. The FEI urges all involved with the sport to attain the highest levels of education in their areas of expertise. A full copy of this Code can be obtained from the Fédération Equestre Internationale, HM King Hussein I Building, Chemin de la Joliette 8, 1006 Lausanne, Switzerland. Telephone: The Code is available in English & French. The Code is also available on the FEI s website: 2

3 III. GENERAL INFORMATION 1. ORGANISER Name: Reit- und Fahrverein Eichenhof Perwenitz e.v. Address: Pausiner Chaussee Schönwalde-Glien OT Perwenitz Phone: Fax: Website: Contact Details Show Ground: glien-endurance@gmx.de Address: Gartenstr. 1-3, Schönwalde/Glien OT Perwenitz Telephone: Brief summary of your venue s accessibility details (directions by road, nearest airport / train station). 2. ORGANISING COMMITTEE Honorary President:? President of the Event: Renan Borowicz glien-endurance@gmx.de Show Secretary: Renan Borowicz Showground address: Gartenstr. 1-3, Schönwalde-Glien OT Paaren 3. EVENT DIRECTOR Name: Renan Borowicz Address: Bleibtreustr. 10, Berlin, Germany Telephone: Fax: glien-endurance@gmx.de 3

4 IV. OFFICIALS 1. GROUND JURY President CEI 3*: Name: Susanne Fehl Nationality: GER Level: 4* President CEI 2*: Name: Sabine Lotter Nationality: GER Level: 3* President CEI 1*: Name: Helga Schulz Nationality: GER Level: 3* schulz Foreign Judge: Name: Stevie Martin Nationality: GBR Level: 4* Members: Name Henriette Andersen Nationality: DEN Level: 4* Name: Katalin Horvat Nationality: HUN Level: 2* 2. TECHNICAL DELEGATE (FOREIGN) Name: Dr. Juliette Mallison Nationality: GER Level: 4* 3. APPEAL COMMITTEE President: N/A Nationality: Members: 4. CHIEF STEWARD Name: Nina Knapitsch Nationality: GER de 5. STEWARDS 4

5 Name: Zsuzsanna Banyai Nationality: HUN Name: Lone Aalekjear Nationality: DEN Name: Marc-Aurel Stenzel Nationality: GER Name: Hans Sichermann Nationality: GER Name: Helga Sichermann Nationality: GER Name: N.N. Nationality: 5

6 6. VETERINARY COMMISSION / DELEGATE President CEI 3*: Name: Jean-Louis Leclerc Nationality: FRA Level: 4* President CEI 2*: Name: Regine Markowitsch Nationality: GER Level: 3* President CEI 1*: Name: Klaus Schmidberger Nationality: GER Level: 2* Foreign Veterinary: Name: Petr Jahn Nationality: CZE Level: 4* Associate Member(s): Name: Walter Fehl Nationality: GER Level: 4* Name: Steffi Witte Nationality: GER Level: nat. 7. EVENT TREATING VETERINARIAN(S) Name: Martin Grell Nationality: GER Level: 4* Name: Claudia Herrmann Nationality: GER Level: nat. Name: N.N. Nationality: Level: 8. MEDICAL DOCTOR/MEDICAL SERVICES Name: German Red Cross Telephone: 9. FARRIER Name: Telephone: Thomas Glas 6

7 V. SPECIFIC TECHNICAL CONDITIONS 1. COMPETITION Team Individual yes Time limit see different rides Starting method mass Type of ground flat, sandy, field and forest tracks Altitude differentials 30m 2. MINIMUM DISTANCE PER DAY 1.CEI3* 160km, 6 Phases Start 6.00hrs. (Art ) 160 km Loop / km Cumulative Loop Distance / km N times to present Time to present Compulsory Re-inspection Hold Time Closing Time VG min - 40 min VG min - 40 min VG min X 50 min VG min X 40 min VG min X 40 min Finish min hrs on CEI 2*/CEIJY 2* 120 km - 4 Phases, Start 07.00hrs. 120 km Loop / km Cumulative Loop Distance / km N times to present Time to present Compulsory Re-inspection Hold Time Closing Time VG min - 40 min VG min - 40 min VG min X 50 min Finish min hrs. 7

8 3. CEI 1*/CEIJY 1* 80 km - 3 Phases, Start 08.00hrs. 80 km Loop / km Cumulative Loop Distance / km N times to present Time to present Compulsory Re-inspection Hold Time Closing Time VG min - 40 min VG min X 50 min Finish min hrs. (For CEI 1* and 2* at least one timed hold not shorter than 40 minutes / for CEI 3* at least one hold not shorter than 50 minutes) For all 160Km rides must have min. 5 Vet gates. 4. TIMETABLE (to be provided per category/level if multiple events) Opening of stables: Date Time hrs Veterinary Examination: As from On arrival First Veterinary Inspection: hrs. Final Veterinary Inspection: or CEI3* up to hrs on Within 30 mins. of arrival Best Condition Award: hrs 5. HEART RATES Maximum Pulse at Vet Gates: 64 bpm within 20 minutes. At Final Exams, the Maximum Pulse shall be 64 within 30 minutes 6. MINIMUM WEIGHT (no minimum weight for Juniors and Young Riders competitions) CEI3* 160km 75kg CEI2* 120km and CEI1* 80km 70kg Weighing method electric calibrated scales 8

9 7. PLACE AND TIME OF START Place Paaren in Glien Time: CEI3* 160km hrs. Time: CEI2*/CEIJY2* 120 km hrs. Time: CEI1*/CEIJY1* 80 km hrs 8. STABLES : Size of boxes (minimum 3m x 3m) 3 m x 3 m 9. INVITATIONS a) Championships & CEIOs Please refer to Art. 817 b) CEIs Country invited Number of competitors per country Number of horses per competitor/country all NFs unlimited 1 horse per competitor 10. ENTRIES All Athletes & Horses participating in any International competition must be registered with the FEI. Competitors wishing to compete in an International Event must be provided with a confirmation signed by their NF. (Competitors must be entered for International competitions by their NF). Organising Committees may not accept any other entries. IMPORTANT - Entry forms must include the following information on: Horse: name date of birth breed country of birth stud-book initials (FEI) Passport number/fei ID colour sex name(s) of owner(s) Athlete: name gender date of birth FEI ID number CLOSING DATES FOR: Entries in principle Nominated entries Definite entries

10 Entry fees CEI3* 160 km (incl. MCP Fee, stabling and first hay/straw) 250:00 CEI2*/CEIJY2*120 km. (incl. MCP Fee, stabling, first hay and straw) 210:0 CEI1*/CEIJY1* 81 km.(incl. MCP Fee, stabling, first hay and straw) 170:00 Oats and other feeds will not be provided, competitors must bring their own hard feed for their horses Entry Fee including stables must be paid with the nominated entry otherwise the nominated entry will not be accepted by the O.C. If entries are withdrawn before the closing date for definite entries half the entry fee will be reimbursed. Please pay Entry Fees to: Veranstalter Konto Reit- und Fahrverein Eichenhof e.v. Deutsche Bank BLZ Konto BIC DEUTDEDB162 IBAN DE FEI REGISTRATION: REMINDER: All Riders & Horses participating in any International competition must be registered with the FEI. See General Regulations, 23 rd Edition Art : Any Athlete and/or any Horse who is not registered with the FEI shall be automatically disqualified. Substitution of horses/ponies: After the definite entries have been made, substitutions of horses and/or competitors may only be made with the express permission of the OC. The substituted horse and/or competitor must be on the nominated entry list. Refund Procedure: Organising Committees may include the following in the schedule: NB: Withdrawals after the date of definite entries or no-shows will be held liable to reimburse the OC for the actual financial loss incurred by the OC (i.e. stabling and hotel expenses) as a result of the late withdrawal or no-show. 11. GENERAL CLASSIFICATION IMPORTANT The value of the 1 st prize must not exceed 1/3 of the total prize money distributed for the competition. The minimum number of prizes offered for each competition must be allocated on the basis of one prize for every commenced 10

11 four Athletes, with a minimum of five prizes. The total amount of prize money shown for each Competition in the schedule must be distributed. (GR Art 127, 128) TOTAL AMOUNT / CURRENCY 0,00 1 st 2 nd 3 rd 4 th 5 th OTHERS Best condition prize: Yes yes No / Amount: depends on sponsor Total prize in kind: depends on sponsors 12. AWARDS An award must be given to all competitors who complete the ride. Please describe awards to be distributed. Stall plaque, rosettes and cups for first three places VI. ADDITIONAL FEES/CHARGES BY OC: Electricity: 15 /Day for Caravans Manure disposal / Hay 4 Straw 3 Shavings 10 per package ETC. 11

12 VII. FACILITIES OFFERED Please specify travel, style of accommodation, length of time they are at the expense of the organiser and any compensation scheduled for the following: 1. ATHLETES Hotel: no Accommodated (bed and breakfast) from to at OC Athletes x expense Meals: at the expense of OC Athletes x from to ( ). 2. GROOMS Requests for accommodation must be sent with entries. Cost of accommodation will be at the cost of OC at OC Athletes x expense Athletes X from to Meals: at the expense of OC Athletes x from to ( ). 3. HORSES Transport expense to be paid by the OC at per km. Stabling arrangements, from to Costs to be paid by competitor 4. WELCOME The time and date of arrival of drivers and horses and their means of transport must be given to the OC in order to facilitate them upon arrival. VIII. ADVERTISING AND PUBLICITY ON ATHLETES AND HORSES yes allowed not allowed IX. ADDITIONAL INFORMATION 1. PRIZE GIVING CEREMONY , INSURANCES All owners and athletes are personally responsible for damages to third parties caused by themselves, their employees, their agents or their horses. They are therefore strongly advised to take out third-party insurance providing full coverage for participation in equestrian events at home and abroad, and to keep the policy up to date. 12

13 3. ENTRY RIGHT TO SHOWGROUNDS 4. OBJECTIONS/COMPLAINTS All complaints and objections to be valid must be made in writing and accompanied by a deposit of CHF or equivalent. 5. EVENT'S ORGANISATION In exceptional circumstances, together with the approval of Chefs d'equipe and Ground Jury the OC reserves the right to modify the schedule in order to clarify any matter or matters arising from an omission or due to unforeseen circumstances. Unforeseen circumstances do not include situations arising as a results of the OC altering the approved Schedule without FEI s authorisation. Any such changes must be notified to all competitors and officials as soon as possible and they must be reported to the FEI Secretary General by the Foreign Judge. 6. DISPUTES In the event of any discussion concerning the interpretation of the schedule (in translated languages), the English version will be decisive. 7. RESULTS In order to proceed with the results publication and for qualification purposes the FEI requires results to be sent in immediately after the conclusion of the event. Results are to be sent by to Laetitia.hugli@fei.org in the proper Excel or XML file immediately after the event. the file can be downloaded using the following link: All results must include FEI Passport Registration number of horses and FEI ID numbers of Athletes. X. VETERINARY MATTERS 1. CUSTOMS FORMALITIES Horse transport company representing the OC Name: Pferdetransport Johannsmann Address: Hagenort 6 D Steinhagen Phone: Fax: info@johanssmann-pferdetransport.de 13

14 2. HEALTH REQUIREMENTS FOR THE ENTRY OF HORSES HEALTH REQUIREMENTS FOR THE ENTRY OF HORSES Details on compulsory health tests and, where applicable, quarantine period and protocol, etc. PLEASE APPEND SPECIMEN IMPORT LICENCES WHICH WILL BE APPLIED TO HORSES ATTENDING THIS EVENT. In case of doubt or problems, please contact the FEI Veterinary Department as soon as possible 14

15 3. PASSPORTS VETERINARY REGULATIONS, 12th Edition, effective 5th April 2010, updates effective 1st January 2012 (see website VETERINARY EXAMINATIONS, HORSE INSPECTIONS & PASSPORT CONTROLS These will be carried out in accordance with the "Veterinary Regulations", Art & the discipline rules. "General Regulations", 23 rd Edition, effective 1st January 2009, updates effective 1 st January 2012 will apply: Art Every horse entered for any competition at CNs or CIMs (see Appendix E) in a country other than the country of the Horse's nationality and all Horses entered for other CIs, CIOs, FEI Championships, Regional, Olympic Games and Paralympic Games, whether at home or away from the country of its nationality (see GRs 139.2), must have an official, valid FEI passport, or a national passport approved by the FEI and accompanied by an FEI Recognition Card and, when applicable, an FEI registration number, as a means of identification and to establish ownership. In the case of horses permanently resident in a member state of the European Union, all horses must have an acceptable National EU approved passport in compliance with regulation (EC) No 504/2008, to which an FEI recognition is applied. The exception to the latter being the possession of AM FEI passport which has been continually revalidated without any interruption Art Horses taking part in CNs and CIMs (see Appendix E) and in CSIP and CSICh-A in their country of nationality are not required to have such a passport as is mentioned in paragraph 1. All such horses must be properly registered with the FEI and identifiable and, unless there is no national requirement for equine influenza vaccination in the host country and in the country of origin all horses must have a valid vaccination certificate. All horses permanently resident within a member state of the European Union, must have as minimum a suitable national EU approved passport in compliance with regulation (EC) No 504/ All FEI and/or national passports must include the full name, address and signature of the Owner as registered by the NF. The description of the Horse and the diagram must be accurately completed in order to be acceptable and the FEI and/or national passport, must include a record of all vaccinations and medication control tests. Whenever the name of a Horse with an FEI and/or national passport is changed, or any pertinent changes are made to an FEI and/or National Passport, the NF must notify the FEI NFs are responsible for issuing FEI passports and FEI Recognition Card for all Horses required to have them and for ensuring that the FEI and/or national passports are correctly completed, as specified in the VRs, prior to being authenticated by the stamp of the NF and the signature of an Official of the NF. IN ALL CASES NFs MUST BE CONTENT THAT THE DESCRIPTION OF THE HORSE MUST BE ACCURATELY COMPLETED TO A SUITABLE STANDARD. NFs must provide the identification page to the FEI for registration. The Person Responsible for a Horse at an Event is responsible for the accuracy of the FEI and/or national passport and for presenting it at the passport control, except for Events with borrowed Horses (Article 111) where it is the responsibility of the host NF As of 1 January 2010 the FEI does not issue passports for horses which are statutory subject to the European Union identification requirements 15

16 laid down in Commission Regulation (EC)No 504/2008. Art and Annex XVII, VRs apply to EU Horses documentation procedures. THE EXCEPTION BEING THE REVALIDATION OF AN FEI PASSPORT THAT HAS BEEN CONTINUOSULY REVALIDATED WITHOUT INTERRUPTION A Horse may only have one FEI passport or one national passport with an FEI Recognition Card as per paragraph 1 of this Article and one permanent FEI number. If an NF is satisfied that an FEI and/or national passport has been lost or if any section of the FEI and/or national passport is full, it may issue an FEI and/or national passport clearly marked "duplicate" and bearing the same number as the original FEI passport. The issue of a duplicate FEI and/or national passport must be reported to the FEI (see VRs).General Regulations, 23rd edition, 1 January 2009, updates effective 1 January OCs must arrange for each Horse to be positively identified at the passport control during the examination on arrival, in accordance with the VRs. Any case of misleading or inaccurate information in an FEI and/or national passport, or if the Horse cannot be positively identified, must be reported to the President of the Appeal Committee, who must report the case to the FEI, giving the number of the FEI and/or national passport with the FEI Recognition Card and the name of the Horse All Horses taking part in FEI Events must be registered with the FEI. Passport Requirements: Event s Category National Events CEI1* CEI 2*-3* All Championships/Games FEI Passport/Recognition Card Not compulsory Not compulsory for Horses from the host nation Compulsory for Horses from the invited Nations Compulsory Compulsory 4. EQUINE INFLUENZA VACCINATION, VET. REGS. ANNEX VI (except events taking place in NZL & AUS) From 1 January 2005 onwards, influenza vaccination for all Horses competing in FEI competitions requires a vaccination within six months + 21 days of the competition. 1. All Horses intending to participate in FEI competition must have at least received an initial primary course of two vaccinations, given between 21 and 92 days apart. Thereafter, a third dose (referred to as the first booster) must be given within 7 months after the date of administration of the second primary dose, with at least annual boosters given subsequently (i.e. within one year of the last dose). 2. If the Horse is scheduled to take part in an FEI competition, the last booster must have been given within 6 months + 21 days of arrival at the FEI Event. (The 21-day window has been provided to enable vaccination requirements to fit in with the competition schedule). 3. No vaccination shall be given within 7 days of the day of arrival at the FEI Event. 4. All Horses that were certified as correctly vaccinated under the previous FEI equine influenza vaccination rule prior to 1st January 2005, do not need to start a primary course again provided that they have complied with the previous rule of primary course and annual re- vaccinations and the new rule of a booster vaccination within 6months + 21 days of the day of arrival at the FEI Event. 16

17 SAMPLING FOR PROHIBITED SUBSTANCES (Vet. Regs. Chapter V & VI and Annex III) Regular sampling is carried out in CCI3* and CCI4*, CSIs (3*, 4*, 5*), CIOs, World Cup Qualifiers and Cup Finals, Championships and Games, whereas at other CIs sampling is recommended. Where testing takes place, the number of Horses tested is at the discretion of the Testing Veterinarian/Veterinary Delegate. At CCI3* and CCI4*, CSIs (3*, 4*, 5*), CIOs, World Cup Qualifiers and Cup Finals, Championships and Games it is recommended that a minimum of 5% of all Horses (with a minimum of 3 Horses tested) must be sampled (see also VRs Art ). Special guidelines are applicable for events covered by the FEI Medication Control Programme (Groups I & II only). MEDICATION CONTROL PROGRAMME (GROUP I & II ONLY) The Organising Committees of FEI events within Groups I & II are advised to charge competitors the equivalent of CHF per horse per event as a contribution towards the costs of the MCP programme MEDICATION CONTROL LABORATORY Name: Horseracing Forensic Laboratories (HFL) Sport & Science Att.: Dr Steve Maynard Quotient Biosearch Limited Address: Newmarket Road Fordham Cambridgeshire CB7 5WW United Kingdom Telephone: Fax: SMaynard@hfl.co.uk 6. VETERINARY TREATMENT AND DESIGNATED TREATMENT AREAS AT FEI EVENTS: The 2010 FEI Veterinary Regulations include changes in the approach to the procedure for permitting treatments at FEI events, and introduces a requirement that such treatments must take place in designated treatments areas. Designated treatment areas allocated only for this purpose must be provided at events, but certain treatments as specified below may take place elsewhere by agreement with FEI Veterinary Officials (FEI Veterinary Delegates or members of the FEI Veterinary Commission) i.e. in own stables. These changes also reflect the new approach to the FEI List of Equine Prohibited Substances since 5 th April 2010 which now contains an exact list of substances that are prohibited under FEI rules. See Permission to undertake treatments and the location where they take place, is under the control and the authority of the FEI Veterinary Officials present. The following documentation must be completed when permission to treat is required. Equine Therapeutic Use Exemption (ETUE) Form 1 - Authorization for Emergency Treatment (i.e. involving medication containing Prohibited Substances). This is issued by a FEI Veterinary Official and must also be 17

18 countersigned by the Ground Jury. - Treatment generally must take place in allocated designated treatment areas for this purpose unless by special agreement with FEI Veterinary Officials. The only exception to this is a clear emergency, when a retrospective ETUE may be considered, but may not be authorized in all cases - Equine Therapeutic Use Exemption (ETUE) Form 2 - Declaration for administration of altrenogest to mares competing in FEI competitions. This must be submitted before the start of the event. No Ground Jury countersignature is needed. - Treatment may take place in own stables Medication From 3 - Authorization for the use of Medication not on the list of Prohibited substances (i.e. rehydration fluids and antibiotics). For permission to administer these substances by injection, naso-gastric tube or nebulisation (i.e. with saline only) it is necessary to complete Medication Form 3. For other administration methods of such substances not on the Prohibited Substances list i.e. in an oral form, this form is not required. The form does not need to be countersigned by the President of the Ground Jury. - Treatment may be required in the designated treatment areas, but in the case of some treatments i.e. intravenous fluids, or lack of sufficient treatment areas agreement may be made for this to be undertaken in own stables. - Agreed treatment areas are required for the supervised activities of Physical Therapists, but such areas for this activity may be the horses own stable. An agreed treatment area and supervision is not required for simple treatments such as "Ice", water, cold laser, "magnetic therapies", "heated blankets" etc. Supervision of all such treatments by FEI Officials may take place directly or by requesting to see a copy of the relevant authorization. No treatments may take place without coming under such control and authority except in the case of a clear emergency, when a retrospective authority may be considered, but may not be issued in all cases. Notes to Organising Committees FEI Veterinary delegates are to work with Organizing Committees in advance to ensure that treatment areas are available and fit for purpose. They are also to ensure that stewards are aware of the simple guidance above with regard to when treatments areas and permission forms are required and are not. Organizing Committees are to also ensure that there are adequately trained stewards who liaise fully with FEI Veterinary Officials to assist with the supervision of treatment areas in order to meet the above criteria. If such stewards are not available the FEI Veterinary officials are to designate individuals that can fulfill such a role. The organizing committee is also responsible for making sure the veterinary officials have an office space with a copy machine close to the FEI stables available to them so as to facilitate the required paperwork process. The FEI Veterinary Delegate is required to make only ETUE 1 available to the Ground Jury. ETUE 1, ETUE 2 and MF 3 are required to be kept by the FEI Veterinary Delegate and referenced in their report to the FEI. Further Queries on this information : If you have any further questions : Please feel free to contact dominique.rochat@fei.org or veterinary@fei.org for further information. Tel