Edmond Sportsmen s Club Rules Manual

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1 2016 Edmond Sportsmen s Club Rules Manual Chad Jones, President Mike Murdock, President-Elect David Clark, Secretary Larry Admire, Treasurer

2 2016 OPENING DAY BOOKING DATES SPECIES OPENING DAYS OPENING DAY OF BOOKING DEER-OK DEER-TX DEER-OK DEER-TX ARCHERY OCT 1 & 2 OCT 3 & 4 TWO-DAY DRAW FOR OPENING WEEKEND* PRIMITIVE OCT 22 & 23 TWO-DAY DRAW* GUN NOV 19 & 20 TWO-DAY DRAW* NOV 3 & 4 YOUTH DEER-OK YOUTH DEER-TX GUN OCT 14, 15, 16 OCT 31-NOV 1 THREE-DAY DRAW* QUAIL-OK QUAIL-KS NOV 12 & 13 NOV 12 & 13 KANSAS AND OKLAHOMA COMBINED ONE-DAY DRAW* QUAIL-TX OCT 29 & 30 SEPARATE TEXAS OPENING 1 DAY FALL TURKEY-OK FALL TURKEY-TX ARCHERY OCT 1 & 2 OCT 1 & 2 STANDARD BOOKING RULES APPLY SPRING TURKEY-OK SPRING TURKEY-TX APRIL 6 & 7 APRIL 1 & 2 TWO-DAY DRAW* NOTICE: ANY OPENING DAY HUNT NOT APPLIED FOR DURING THE SPECIAL DRAWING OF THAT SEASON MAY BE BOOKED BY USING STANDARD BOOKING METHODS SIX DAYS PRIOR TO THE DATE OF THE HUNT. *Opening Season Drawing Rules* Deer Drawing Members are required to hunt ONLY the lease drawn. Lease switching is NOT allowed after drawing. If you are not able to hunt, the booking must be canceled at least 6 days in advance. Members failing to hunt or failing to cancel in less than 6 days will forfeit draw privileges for the following year. The deer draw is for the entire weekend and members should not cancel off the lease if they fill their tag before the 2 day hunt is over. The lease will remain booked for the members that started the hunt. Quail Drawing Members are required to hunt ONLY the lease drawn. The rule remains the same as the Deer Drawing but the cancellation period is 2 days and the penalty for failure to hunt or cancel is the same.

3 2016 ASSOCIATE & DAY GUEST PASS REGULATION 1. Associate and day guest pass memberships are offered in three categories, 1) Deer Associate, Deer day guest pass, 2)Quail Associate, Quail day guest pass, and 3)Turkey day guest pass. These are separate classes of membership and can not be used for crossing species of hunting other than Turkey. An example is a member with Quail Associate or Quail day guest pass could not hunt deer; he would have to have a Deer Associate or Deer day guest pass also. Both Quail and Deer Associate memberships may hunt Turkey. 2. Quail Associate or Quail day guest pass memberships permit a club member to take one guest daily for the purpose of upland bird hunting, including quail, pheasant, dove, and turkey. Deer Associate or Deer day guest pass memberships permit a club member to take one guest daily for the purpose of hunting deer and turkey. 3. Associate memberships and day guest passes are not valid on the opening two days of the season, i.e., Oklahoma-Kansas-Texas quail, spring turkey, fall turkey, dove, deer-gun, deermuzzle loading or deer-bow season Club members may not apply for opening season drawing using the associate membership or day guest pass. 4. Bookings for associate guests or guest pass guests are treated in the same manner as a regular membership. The club member must book using member name for the guest and sign out for that guest. The guest name must be provided on the Hunt Report. All game harvested by the guest shall be reported on the website where the booking was made. A guest booked on a lease occupies one slot available for hunters on that lease. Cancellation of prior bookings shall be required in the same manner as club member. 5. The club member shall be responsible for the guest and the behavior of that guest at all times they are on the lease. The club member shall accompany the guest at all times the guest is on the lease. Club rules apply to all guests. 6. Quail/Deer Associate memberships shall not be used by the same guest more than 4 hunting days. The intention of the Associate membership was not to replace a full hunting club membership with an Associate membership. The use by the same guest more than 4 hunting days shall be determined to be an abuse of the purpose of the Associate membership. If it is determined that abuses of this purpose occur, a renewal of such privileges will not be extended. 7. Each year, prior to making available the sale of Associate/Day Guest Pass memberships, the ESC board of directors shall determine the cost and quantity of the memberships. The ESC board of directors shall approve the applicants for the membership. Associate Membership/Guest Pass Purpose Statement The ESC established the Associate Membership, Deer Associate Membership, and Guest Passes to allow a limited number of Club members to take a guest for the purpose of upland bird hunting, turkey and deer hunting. Club members should understand that the hunting needs of the full club are primary to the extent that rules violations or abuses of Associate/Guest pass privileges will not be tolerated and that renewal of such privileges are not automatic or guaranteed. Associate Memberships and Guest Passes can not be used to take an existing hunting club member as your guest and doing so will result in revocation of hunting club privileges for the remaining portion of the hunting season.

4 STANDARD LEASE RULES 1. There will be no shooting within 150 yards of any occupied house on or near the Premises. 2. Lessee will remove all trash and litter which Lessee brings on the Premises, including spent shotgun hulls. The cleaning of birds on the lease is prohibited unless the feathers and entrails are bagged and removed from the lease. 3. All gates will be left in the position in which the Lessee finds them unless the Lessors indicate otherwise. Lessee will not affix locks to gates without the prior consent of Lessors. 4. Lessee will endeavor to be aware of the location of livestock on the Premises and not engage in any activity likely to harm such livestock. 5. Lessee will respect all property of the Lessors and will not use any buildings, motor vehicles or other equipment on the Premises without the prior consent of the Lessors and the Lease Committee. 6. Lessee will be conscious of the danger of fire on the Premises and observe all reasonable safety precautions to protect against such danger. Lessee will not camp overnight on the Premises. Lessee will not employ fires for cooking, camping or other purposes while on the Premises. Lessee will be conscious of the fire hazards posed by motor vehicles being driven over dry brush and will exercise reasonable precautions in regard to same. 7. Lessee will not drink beer, intoxicating beverages or use illegal drugs while on the Premises, nor will Lessee use the Premises while in an intoxicated state. 8. In order to assist Lessors in the prudent management and protection of Lessors property located on the Premises, Lessee will endeavor to promptly notify Lessors of problems, damage or other unusual matters which Lessee may discover while on the Premises, such as trespassers, vandalism and injured or loose livestock. 9. The use of the Premises by Lessee is limited to the members of Lessee s Hunting Club and no member of the club will bring guests to hunt on the Premises, unless that member is in possession of membership permitting a guest.. Lessee s members will conduct themselves in a sportsmanlike manner while on the Premises. 10. Lessee will schedule use of the Premises by its members in such a manner to avoid (a) a dangerous concentration of hunters present on the Premises at any one time and (b) the over-hunting of any species of wild game. Such scheduling will permit approximately four (4) hunters per one thousand (1,000) acres. 11. Lessors shall be free from all liabilities and claims for damages for or by any reason of any injury to Lessee or Lessee s members or the property of Lessee or Lessee s members, from any cause or causes whatsoever while on the Premises during the term of this lease or occasioned by any use of the Premises or any activity carried on by Lessee or Lessee s members in connection with the use of the Premises, and Lessee agrees to indemnity and save harmless Lessors from all liabilities on account of or by reason of any such injuries or

5 claims however occurring. 12. Lessors and Lessee recognize that all matters of importance to either or both cannot be anticipated and provided for in this Lease and that, to ensure the good relations among themselves and the proper use of the Premises, they will cooperate with one another in all reasonable ways. NOTICE: A COPY OF THIS PAGE IS INCLUDED WITH EACH LEASE WE SIGN. OUR LANDOWNERS HAVE THIS INFORMATION AS PART OF THE LEASE. PLEASE ABIDE BY ALL OF THE INFORMATION CONTAINED ABOVE.

6 2016 EDMOND SPORTSMEN S CLUB GENERAL RULES & REGULATIONS 1. All members shall have in their possession the current Edmond Sportsmen s Club(ESC) membership card while on Club property. All members shall display the membership card and drivers license to any other member, Lessor, State Game Ranger, or Federal Wildlife Officer upon demand. All autos shall display a valid parking permit while on ESC leases. 2. Except Associate Members, or members holding Day Guest Passes, guests are not allowed to hunt on any ESC lease. However, ESC members may host a non member guest under the age of 16 during the annual Oklahoma Youth Hunt for quail, turkey and deer, and non-hunting guest under 16 years or over 65 years of age on leases except during primitive arms and rifle deer seasons. Only one youth guest hunter per adult member is allowed and must be under the direct control of the adult member. Guest of members for fishing purposes are limited to direct family members, i.e.:grandchildren, children, and children s spouses. No other guests shall be allowed to be on lease property even for non hunting purposes. 3. Grandparents are permitted to take a grandchild under the age of 18 for the purpose of hunting deer, turkey, quail and dove. Grandchildren are not permitted on opening 2 days of the season, except for dove season. Only one gun shall be used between the grandparent and grandchild and the grandchild must be under the direct control of the grandparent member. Grandchildren must be booked prior to hunting. Only one grandchild per adult member allowed on lease at the same time. 4. All members shall have in their possession all necessary State, Federal or other permits, tags, or licenses for the hunting or fishing they are participating in and shall comply with all laws and regulations governing same. 5. All members shall comply with any special rules imposed by Lessor as outlined in the lease agreements entered into by the said owner and ESC. (See lease cover sheet for proper information concerning any particular lease) 6. All members shall be courteous to the lease owners, their family and employees and shall comply with any reasonable request which may be made by the Lessor due to circumstances that may occur on the lease at that time. Maintaining good relations with the Lessor is the responsibility of every member. 7. All members will remove all trash and litter which they bring on the leases. The cleaning of birds on the property is prohibited unless the feathers and entrails are bagged and removed from the premises.

7 8. Gates on the leases shall be left in the position in which a member finds them upon entering or leaving the property unless the Lessor indicates otherwise. 9. The leases of the ESC are for recreational purposes only. No commercial use such as commercial day-hunting or commercial dog training is allowed. 10. Entry to leased premises shall be made through existing gates only. No hunting is allowed from vehicles either on interior lease roads or public roads on or adjacent to the leased premises. Vehicular traffic is limited to existing roads on the leases. ATV RULES 11. The use of ATV/UTV or any other type of motorized vehicle may be used on established roads. The use of any motorized vehicle may NOT BE USED OFF ROADS for the purpose of quail hunting unless previously approved in writing by the ESC board of directors. Individuals must submit a written request to the ESC board of directors to operate ATV/UTV off established roads. The board will notify the member in writing if permission is granted and is only valid for use in the season the request is granted and must be applied for each year thereafter. Unless otherwise stated, ATV/UTV may be used off established roads for the purpose of retrieving downed deer and for the placement or removal of tree stands. No scouting on ATV/UTV S or any other type of motorized vehicle is allowed. Regardless of how this rule is described, additional restrictions on any particular Lease Cover Sheet will take precedence over the rule. Do not assume that you may apply this rule without first checking the Lease Cover Sheet before driving off road. 12. All members shall follow the procedures for booking a hunt on a lease. No member shall visit any lease during an open hunting season without previously booking each visit. This rule includes visiting any lease for the purpose of hunting, scouting, sightseeing, fishing, etc. ORIENTATION REQUIREMENT 13. All members are required to attend an orientation seminar each year either online or in person. All members failing to attend the seminar are subject to forfeiture of hunting/fishing privileges. During any open hunting season, no Hunting Club Member may visit for any purpose any ESC lease before attending the orientation seminar. General members are not allowed on hunting property during any open hunting season after October 1. Fishing only leases are open to all members and family members of club members year round. 14. Members will not drink beer, other intoxicating beverages or use illegal drugs while on the leases, nor will members use the leases while in an intoxicated state.

8 15. Members shall conduct themselves in an ethical manner and shall display the qualities and behavior befitting a sportsman, i.e., one who treats nature, the fish and game pursued, and all encountered in the conduct of sport with fairness, respect and dignity. 16. All members shall abide by the ESC rules and regulations and the terms of each lease. TRESPASSING NOTICE 17. Trespass on neighboring property owners will not be tolerated. Violations of this nature will be considered major violations of club and ethical rules of conduct, and may result in the immediate dismissal of the club member from the club with no refund of dues paid. DEER SEASON LEASE CLOSURE 18. Certain ESC leases will be closed during deer-gun season to all hunting except deer hunting. During the closed period, members shall not: 1) visit these leases except for the purpose of hunting deer; b) hunt or take any game except deer; and c) bring or permit any other member to have bird dogs on these leases, either in vehicles or otherwise. FILING A COMPLAINT 19. Members who wish to make a complaint regarding the violation of Club rules and regulations must notify a member of the Ethics Committee and fully fill out, date, sign and submit a complaint form to the Ethics Committee. Forms may be obtained from any member of the Ethics Committee. The President-Elect is the chairman of the Ethics Committee. DEPENDENT MEMBERSHIP 20. Dependents are defined as children, 20 years of age and younger. Adults must become Hunting Club members to hunt lease land when they become 21 years of age. Dependents must be listed on the primary membership and carry an appropriate membership card. VOTING REQUIREMENTS 21. TO BE ELIGIBLE FOR THE OPENING DAY DRAWINGS, ALL HUNTING CLUB MEMBERS, REGARDLESS OF RESIDENCE, (IN STATE OR OUT OF STATE), MUST PARTICIPATE IN ALL ELECTION VOTING AND ANY OTHER BUSINESS WHERE VOTING IS REQUIRED. The board of directors shall make available voting methods as follows: 1. VOTING 2. MAIL-IN ABSENTEE BALLOT 3. IN-PERSON VOTING AT SCHEDULED MEETING

9 22. It will be the sole responsibility of the club member to notify the secretary of any changes in and mailing address changes. Failure to provide a current e- mail address will result in not receiving ballots for voting. ATTENTION DEER HUNTERS 23. The Edmond Sportsmen s Club has taken a deer trophy conservation approach to the harvesting of bucks. We are asking everyone to only harvest 8 point bucks or greater. With the quality of the land we lease, this will produce quality bucks. ESC would encourage the harvest of doe s. Many of our leases are in danger of over population if we don t begin to reduce the deer population. 24. Deer stands placed by the club members must have the member s name and phone number attached to the stand and be visible from ground level. Stands that are not marked will be assumed to have been place by trespassers and are subject to removal and disposal. 25. When a member s equipment is located on club property, it is everyone s responsibility to not disturb the equipment. Any member found disturbing any camera, blind, feeder etc. may be subject to disciplinary action by the club. 26. Deer hunters will have 2 weeks after the drawing to select their hunting locations on the lease drawn for muzzle loader season and until November 1, for rifle season. Hunters will have a priority of a hunting location based upon their order of draw. The first hunter drawn will have first choice, second draw next and etc. Members failing to establish a hunting location prior to the times listed above will no longer have a priority status for the selection of hunting location and will go to the bottom of the priority list. 27. The person higher in rank of the priority will be responsible to notify the person following them as to their preference of hunting location. 28. Due to the very limited hunter availability to receive Kansas Deer Permits, the board of directors will not guarantee that we will make available any lease for the purpose of Kansas deer hunting. We may however, make available on a sub-lease basis only, trespass privileges to hunt Kansas deer when it is available. ATTENTION QUAIL HUNTERS 29. Kansas, Texas and Oklahoma quail/pheasant hunting is limited to a maximum of 3 times to any one lease. A member may only hunt quail/pheasant one time during any calendar month (October, November, December, January, February) on any particular lease, not exceeding the 3 time limit per season. This rule does not apply to the Johnson Quail Lease. The rule limiting one time per calendar month is altered for the Johnson Quail Lease to read 2-2day hunts not in the same calendar month per season. This only applies to the Johnson Quail Lease. All other leases follow the original rule.

10 2016 BOOKING A HUNT 1. Members may book a hunt by logging onto the club s website at 2. Members may book a hunt six days in advance of any day occurring after the opening two days of a hunting season. 3. Opening two days of most seasons are booked thru a drawing held in September or other date as necessary and the spots remaining after the drawing will be available six days in advance as with any regular booking. 4. Quail Hunters may only be booked for two days in advance, unless one of the hunting days has already started. Deer /Turkey hunters may only be booked for four days in advance, unless one of the hunting days has already started. EXAMPLE: Bill is booked Monday and Tuesday of next week for quail. If Bill wants to book Wednesday he would not be able to book until the hunting day on Monday has already begun. The same scenario would be true for deer hunting except to book the fifth day in advance the first day must have already begun. 5. Dove hunting must be booked. Book dove hunts using the quail lease number for any particular property. Dove season bookings will not be counted against the quail limitations for hunting a lease. 6. All leases will be booked for the entire day. Unless you are booked on a lease, you are not to be on the lease. Bookings may be canceled if done prior to the date of the scheduled hunt. A scheduled hunt can not be cancelled after the start of the hunting day unless the member contacts the Treasurer, Secretary or Leasing Agent. Those members have administrative privileges for the web site and are able to cancel the hunt. Members are allowed to hunt 2 or more leases on the same day providing that you book the second lease during the day of the hunt. It is still against club rules to book in advance more than one lease on any given date. 7. If a member will not be hunting a reserved lease, the member must cancel the hunt thru the online booking program. Every member is responsible for either attending a booked hunt or canceling the hunt. During deer and turkey season, members who are also reserved on the lease should be notified by the canceling member that they will not be there to hunt. This will allow the remaining hunters to adjust their hunting location if desired. 8. Each member must report all game harvested or wounded and lost. Reports of the harvest must be done on the booking website Reporting tab. The booking program will not allow future bookings if you fail to report your harvest withing 7 days of the hunt, this same rule applies for guests/family members of the primary members. 9. For all types of hunting, a member may reserve a lease for herself or himself and any other member, provided that the member has the LOGIN NAME and PASSWORD of each member to be booked. Every member booked on a lease, regardless of who made the reservation, is responsible for ensuring compliance with the Club s rules and procedures, including, but not limited to, those rules applying to cancellation of reservations. 10. If you have questions regarding a lease or the Club s rules and procedures, contact an ESC director, officer or member of the Lease or Ethics Committee as appropriate.

11 SPECIAL LEASE CLOSINGS DEER AND QUAIL SEASON OVERLAP 1. Leases that allow both quail and deer hunting will be CLOSED to quail hunting on both Saturday and Sunday for the 3 weeks that quail and deer seasons overlap. Booking will not be available for quail hunting on these dates. 2. On weekdays only, Quail hunting will be allowed between the hours of 9 a.m. and 4 p.m. on these leases. 3. QUAIL HUNTERS MUST NOT ARRIVE ON THE LEASE BEFORE 9 A.M. AND MUST HAVE DEPARTED PRIOR TO 4 P.M. OR ETHICS VIOLATIONS CAN BE FILED. 4. You must book for deer hunting and you must also book for quail hunting if you are going to hunt both species of game on the same actual property on the same date. This will require the booking of both the quail and deer lease numbers for the particular lease. It is the responsibility of the hunter to book the proper lease number. Improperly booked hunts will result in rules violations. Do not book a quail lease number and intend to deer hunt, etc. 5. Various combination leases will be closed to quail hunting during the deer rifle season. If a lease does not appear on the website booking service, it is closed. Several leases in Texas and Kansas will be closed during the season by contract with the landowner to allow for the landowner to have deer hunters present. 6. For safety reasons, check to see if someone else is hunting the lease at the same time you intend to hunt and know where they are going to be on the lease. A deer hunter could be hunting early morning and later be quail hunting on the same lease.

12 Duck Hunting Rules A. Blind Selection/Utilization a. All Oklahoma State and Federal waterfowl hunting rules apply b. If applicable, duck blinds will NOT be permanently assigned c. Standard lease booking rules apply (need to refine this but basically no hunting more than two days in a row) d. All associate passes are valid when booking duck leases e. Associates must hunt with their respective hunt club member f. Maximum number of hunters is limited to no more than three (3) hunters. This will NOT be exceeded for any reason g. Upon completion of a hunt, remove all items including decoys, chairs/stools, portable blinds, empty shotgun hulls, trash h. Do not clean birds on the premises B. Hunting Schedule a. Multiple studies have shown birds must be given an adequate opportunity to feed and rest, free of pressure. They learn the rules real fast. By cutting off shooting at a certain time, they ll show up shortly after to eat and relax. This will aid in keeping them using the field. By regulating shooting pressure, we will help to ensure waterfowl presence throughout the entire season. i. Sunday 1. Legal hunting time until no later than 12 noon ii. Monday 1. No Hunting iii. Tuesday 1. Legal hunting time until no later than 12 noon iv. Wednesday 1. Legal hunting time until no later than 12 noon v. Thursday 1. No Hunting vi. Friday 1. No Hunting vii. Saturday 1. Legal hunting time until no later than 12 noon b. All shooting must cease and all hunters are to vacate the premises as soon as possible after the conclusion of each hunt. c. During non-hunting days, no member may be on the lease. d. NO MEMBER WILL BE ALLOWED ON THE PROPERTIES AFTER 12:00 NOON, starting one week before the opening of any waterfowl season and lasting through the waterfowl season.

13 BY-LAWS of EDMOND SPORTSMEN S CLUB, LTD. ARTICLE I- NAME The name of this organization shall be the Edmond Sportsmen s Club, Ltd. ARTICLE II- PURPOSES The purposes for which this Corporation is formed are as follows: This is a nonprofit corporation organized and operated exclusively for the charitable, scientific, literary, recreational and educational purposes of encouraging, promoting, fostering and providing for the following: (1) The propagation, preservation, protection and conservation of game birds, water fowl, fish and wildlife; (2) The establishment, recognition, development and display of those characteristics of honesty, skill, good fellowship, self-discipline, team play and self-reliance which are the essentials of good sportsmanship; (3) The establishment, development, preservation, protection of and participation in hunting, fishing, skeet shooting, trap shooting, rifle shooting, pistol shooting, bait casting, boating and other lawful sports; (4) The acquisition by the Corporation by purchase, deed, gift, will, bequest, lease, devise, or otherwise, both real and personal property, and to hold, improve, encumber, manage, sell, lease, sublease and otherwise dispose of the same, and to transact all business necessary, proper, advisable, desirable, or convenient in carrying out the purposes of this Corporation. ARTICLE III - MEMBERSHIP Any citizen of the United States 21 years of age or older may become a member of this organization by vote of the Board of Directors and upon payment of the membership fee and first years dues.

14 ARTICLE IV - CLASSES OF MEMBERSHIP The classifications of membership in the Edmond Sportsmen s Club, Ltd., shall be as follows: (a) Founding Member. All qualified applicants may become Founding Members of the Edmond Sportsmen s Club, Ltd. upon payment of the membership fee of $ and the first year s dues. Applications for Founding Members shall be accepted until June 30, 1985, thereafter, no further applications for this class of membership shall be accepted. All founding members shall be entitled to vote at all meetings of the Edmond Sportsmen s Club, Ltd. All Founding Members shall be entitled to membership in a special club, as hereinafter defined, of their choice and shall not be required to pay more than 50% of the yearly special assessment for such Special Club. This reduced rate for one Special Club shall not be subject to amendment. The membership fee shall include the first year s discounted special assessment for the special club selected by the member. Any member of a Founding Member s immediate household shall be entitled to all privileges attributable to this class of membership including the Special Club, selected by the Founding Member in whose name the membership is issued. (b) Charter Member: All qualified applicants may become Charter Members of the Edmond Sportsmen s Club, Ltd. upon payment of the membership fee of $ and the first year s dues. Applications for Charter members shall be accepted from July 1, 1985 through June 30, All charter members shall be entitled to vote at all meetings of the Edmond Sportsmen s Club, Ltd. All Charter Members shall be entitled to membership in one Special Club, as hereinafter defined, of their choice and shall not be required to pay more than 75% of the yearly special assessment of such special club. This reduced rate for one Special Club shall not be subject to amendment. The membership fee shall include the first year s discounted special assessment for the special club selected by the member. Any member of a Charter Member s immediate household shall be entitled to all privileges attributable to this class of membership as selected by the Charter Member in whose name the membership is issued. (c) Member: All qualified applicants may be accepted as members of the Edmond Sportsmen s Club, Ltd. upon payment of the current membership fee and first year s dues. Members of this class shall be entitled to vote at all meetings of the Edmond Sportsmen s Club, Ltd. Only the member in whose name the membership is issued and his or her spouse and dependent children shall be entitled to use the club facilities with membership privileges. (d) Hunting Club Membership: Any member of the Edmond Sportsmen s Club, Ltd., whether a Founding Member, Charter Member or Member shall be entitled to apply for membership in the Hunting Club created under these by-laws.

15 (e) Special Membership Class: By vote, the Board of Directors may establish a special membership class to address specific situations as the may occur. (f) Associate Membership: Any member of the Edmond Sportsmen s Club, LTD., Hunting Club shall be entitled to sponsor one (1) Associate Membership. Seven Associate Memberships will be issued for the hunting season through October 15, 1991 on a first come, first serve basis at an annual fee of not less than $ each. Any memberships remaining after October 15, 1991 will be issued at $ each for the hunting season. The annual fee and number of Associate Memberships shall be reviewed annually by the Board of Directors and adjusted accordingly, but not more often than once each year. Associate Membership fees shall be used to purchase additional hunting leases. Each Associate Membership shall entitle the sponsor to bring one guest daily for the purpose of upland game bird and or deer hunting on the leases of the Edmond Sportsmen s Club, LTD. All Associate Memberships shall be subject to the following provisions. (1) Each guest shall be the responsibility of the sponsor and must be accompanied by the sponsor at all times. Guests must abide by all Federal and State laws as well as all rules of the Edmond Sportsmen s Club, LTD., including all special lease provisions. (2) All guests must be registered by name at the time a hunt is booked. Only sponsors may book a hunt. (3) No guests shall be booked for Opening Day hunts. (4) Associate Memberships carry no voting privileges. (5) Sponsors are responsible for the actions of their guests and if infractions occur, sponsors will be subject to penalties recommended by the Ethics Committee of the Edmond Sportsmen s Club, LTD., which may include revocation of the Associate Membership and/or the Sponsor s Membership.

16 ARTICLE V - DUES (a) The member s annual dues to the club shall be $30.00 dollars payable not later than April 1st of each year. Dues shall be reviewed annually by the Board of Directors and adjusted accordingly by vote of the membership. (b) No member of the club in arrears shall be eligible to vote or to enjoy any of the privileges or benefits offered by the club. ARTICLE VI - MEETINGS (a) Annual Meeting: The annual meeting of the club shall be held during the month March in each year for the purpose of electing officers and directors. If the annual meeting shall not take place at the time fixed, it shall be held within a reasonable time thereafter, and the officers shall hold over until their successors shall have been elected. The president shall report to the membership the status of the club and shall preside at such meeting. (b) Board of Directors Meetings: A meeting of the Board of Directors for the transaction of ordinary business shall be held monthly at a time and place to be decided by the Board of Directors and posted on the Club s Web page. (c) Special Meeting: A special meeting of the club may be held at any time upon the call of the President or upon the call of the Board of Directors, or upon demand in writing, stating the object of the proposed meeting, and signed by not less than 20% of the members entitled to vote. Notice of the time, place and object of any special meeting shall be posted on the Club s Web page and or given all officers and members in good standing in writing by United States mail not less than seven days prior to the date fixed for the holding of the meeting. The place of such special meeting shall be fixed by the President. (d) Quorum: Defined as members present and votes received by mail, or absentee ballot. ARTICLE VII - OFFICERS (a) The existing officers of the Edmond Sportsmen s Club, Ltd. as named below shall remain in office until the first annual meeting of the club in 1986 at which time they may be re-elected or new officers elected as hereinafter provided. The initial officers of the Edmond Sportsmen s Club are: President, Joe Staley; President-Elect, Cliff Lyle; Secretary, Don Alley; Treasurer, Rick Smith. The President-Elect shall be President in 1986 and all other officers shall be elected in the manner

17 hereinafter set forth. (b) The officers of this club shall be a President, President- Elect, Secretary, and Treasurer who along with the immediate past President, shall constitute the Executive Committee. They shall be elected by a majority vote of the members in good standing at the annual meeting of the club. They shall hold office for two years, or until their successors are elected. (c) The Executive Committee shall exercise such authority as granted by the Board of Directors over the activities of the club and shall have the authority to enter into contracts. All contracts shall be approved by the Board of Directors prior to execution by the Executive Committee. (d) Resignation of any officer may be accepted by a majority vote of the remaining members of the Board of Directors. (e) A vacancy in the Executive Committee may be filled by a majority vote of the Board of Directors. However, if more than one vacancy exists a special meeting of the club shall be called and new officers shall be elected to fill the vacancies until the date of the next annual meeting as provided above. ARTICLE VIII - DUTIES OF OFFICERS (a) President. The President shall preside at all meetings of the club and of the Board of Directors. He shall be a member exofficio of all regular and special committees, and shall perform all such other duties as usually pertain to this office. (b) President-Elect. The President-Elect shall perform the duties of the President in his absence or at his request and shall become President when the current President leaves office. (c) Secretary. The Secretary shall notify the members of The Board of Directors of all meetings and shall notify all members of special and annual meetings, as required in Article VI. The Secretary shall keep a true record of all meetings of the Board of Directors and of the club and have the custody of the books and papers of the club, except the Treasurer s books of account and shall perform all such other duties as usually pertain to this office (d) The Treasurer shall have charge of all funds of the club and place the same in such bank or banks as may be approved by the Board of Directors. Such, money shall only be withdrawn by check for the payment of such bills as shall have been approved by the Board of Directors or Executive Committee where necessary. The Treasurer shall keep an accurate account of all his transactions

18 and render a detailed report with vouchers at any meeting of the Board of Directors when requested and an annual report to the organization at its annual meeting. The Treasurer shall collect membership fees and first year s dues from prospective members upon certification of qualification by the Membership Committee and shall certify to the Secretary the receipt of same. The Treasurer shall be responsible for the maintenance of membership records and issuance of membership identification cards. ARTICLE IX - BOARD OF DIRECTORS (a) The existing directors of the Edmond Sportsmen s Club, Ltd. as named below shall remain in office until the first annual meeting of the club in 1986 at which time they may be reelected or new directors elected as hereinafter provided. The initial directors of the Edmond Sportsmen s Club are: Al Baker, Joe Brooks, J. D. Colbert, Robert Houseman, John Keller, Richard Prouty, J. Randall Robinson, Ellis Nunn and Carl Catania. (b) The Board of Directors shall be composed of the officers and nine directors of the club, elected by majority vote of the membership at the annual meeting in the manner hereinafter set forth. The initial Board of Directors to be elected at the First Annual Meeting shall be composed of three Directors to serve for a term of three years each; three Directors to serve for a term of two years each and three Directors to serve for a term of one year each. Thereafter, three Directors shall be elected, at each annual meeting to serve for a term of three years each. However, should any director leave office during his term, The Board of Directors shall appoint a replacement. (c) The duties of the Board of Directors shall be to see that the purposes for which the Edmond Sportsmen s Club, Ltd. was formed are effectuated and shall be responsible for the general management of the Club. The Board shall plan the activities and future development of the club and set such managerial policies as are deemed necessary. (d) The Board of Directors shall approve all contracts which obligate the club. (e) The Board of Directors shall form such committees as it deems necessary to promote the purposes for which the club was formed and to explore methods to increase the benefits of membership in the club for the members. The President shall nominate an individual to serve as committee chairman which nominee shall be approved by majority vote of the Board of

19 Directors. Any committee chairman may be removed by majority vote of the Board of Directors. The initial committees shall be as follows: 1. Hunting 2. Fishing 3. Membership 4. Ethics 5. Habitat 6. Lease (f) Each committee shall be responsible for promulgating rules and regulations for the use of club facilities within the committee s specific area of interest. Such rules shall be submitted to the Board of Directors for approval and the Executive Committee shall enforce such rules. (g) The Ethics Committee shall be chaired by the President Elect who shall convene his committee as necessary. (h) Any officer or director who fails to attend three consecutive Board of Directors meetings without good cause shall be replaced. The Secretary or other officer shall notify the Board of the attendance record of the officer in question and the reasons if given for that person s failure to attend. The Board shall determine whether the officer or director shall be removed or allowed to continue. Such officer or director shall only be removed by majority vote of the Board of Directors. ARTICLE X - SUSPENSION OR EXPULSION (a) Any officer may be removed by a two thirds vote of the members in good standing present at any special meeting called for this purpose. No vote on suspension or removal may be taken unless at least thirty days notice in writing by certified mail shall have been given to the officer of the reasons for his removal and of the time and place of the special meeting at which such vote on his removal is to be taken. At such special meeting the officer shall be given a full hearing. This paragraph shall not affect the power of the Board of Directors to remove an officer for failure to attend three consecutive regular meetings as set forth in Article IX (h). (b) Any member may be suspended or expelled from the club for any cause deemed sufficient by the Board of Directors by a two thirds affirmative vote of the members of the Board of Directors present at any regular or special meeting of the Board of Directors. No vote on expulsion may be taken unless at least thirty days notice by certified mail shall have been given to the member of the charges preferred and of the time and place of the meeting of The Board of Directors at which such charges wil1

20 be considered. At such meeting the member under charges will be accorded a full hearing. Any member may be temporarily suspended without prior notice by a majority vote of the directors. (c) Charges against any officer or member may be preferred by any member in good standing. They shall be in writing clearly stating the facts relied upon and accompanied by all affidavits or exhibits which are to be used in their support. Such charges shall be filed with the Ethics Committee Chairman, who will immediately notify the President. The President will call a meeting of the Board of Directors to hear the charges. The Secretary will give at least fifteen days notice by certified mail of the meeting to each member of the Board of Directors and to the accuser, which notice shall be in writing and will provide a true copy of the charges and of the supporting affidavits and a list of exhibits. (d) Any member suspended or expelled by the Board of Directors may appeal to the full membership of The Club. Such appeal shall be made in writing to the Ethics Committee Chairman who will notify the President. The President will call a special meeting of The Club for the purpose of acting on the appeal. The Secretary shall give at least fifteen days notice in writing to all members of the club in good standing stating the date, time and place, and reason for such special meeting. At the meeting of the full club the Secretary will read the original charges, the supporting affidavits, and will read or display the accompanying exhibits, and will read the minutes of the special meeting of the Board of Directors at which the charges were heard and action taken. A full hearing will be given the accuser and the accused. A vote will be taken by ballot of the members in good standing present and a two-thirds vote shall be required to reverse the action of the Board of Directors. (e) Any member who is expelled from the club shall forfeit all membership fees, special club assessments and dues previously paid. (f) The following shall be grounds for suspension or expulsion from membership: (1) Disregard for the safety of others, (2) Failure to pay dues, (3) Violations of the rules of the club, (4) Violation of any state or federal fish and game laws, (5) Any action deemed a violation of club ethics.

21 ARTICLE XI - INDEMNIFICATION (a) The Edmond Sportsmen s Club, Ltd. (hereinafter the club ) shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than action by or in the right of the club) by reason of the fact that he is or was a director, officer, employee or agent of the, club, or is or was serving at the request of the club as a director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise, against expenses (including attorneys fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by him in connection with such action, suit or proceeding if he acted in good faith and in a manner he reasonably believed to be in or not opposed to the best interests of the club, and, with respect to any criminal action or proceeding, had no reasonable cause to believe his conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent shall not, of itself, create a presumption that the person did not act in good faith and in a manner which he reasonably believed to be in or not opposed to the best interests of the club, and, with respect to any criminal action or proceeding, had reasonable cause to believe that his conduct was unlawful. (b) The club shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action or suit by or in the right of the club to procure a judgment in its favor by reason of the fact that he is or was a director, officer, employee or agent of the club, or is or was serving at the request of the club as a director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise against expenses (including attorneys fees) actually and reasonably incurred by him in connection with the defense or settlement of such action or suit if he acted in good faith and in a manner he reasonably believed to be in or not opposed to the best interests of the club and except that no indemnification shall be made in respect of any claim, issue or matter as to which such person shall have been adjudged to be liable for negligence or misconduct in the performance of his duty to the club unless and only to the extent that the district court or the court in which such action or suit was brought shall determine upon application that, despite the adjudication of liability but in view of all the circumstances of the case, such person is fairly and reasonably entitled to indemnity for such expenses which the district court or such other court shall deem proper. (c) To the extent that a director, officer, employee or agent of the club has been successful on the merits or otherwise in defense of any action, suit or proceeding referred to in subsections (a) and (b), or in defense of any claim, issue or

22 matter therein, he shall be indemnified against expenses (including attorneys fees) actually and reasonably incurred by him in connection therewith. (d) Any indemnification under subsections (a) and (b) (unless ordered by a court) shall be made by the club only as authorized in the specific case upon a determination that indemnification of the director, officer, employee or agent is proper in the circumstances because he has met the applicable standard of conduct set forth in subsections (a) and (b). Such determinations shall be made (1) by the board of directors by a majority vote of a quorum consisting of directors who were not parties to such action, suit or proceeding, (2) if such a quorum is not obtainable, or, even if obtainable a quorum of disinterested directors so directs, by independent legal counsel in a written opinion, or (3) by the members. (e) Expenses incurred in defending a civil or criminal action, suit or proceeding may be paid by the club in advance of the final disposition of such action, suit or Proceeding as authorized by the board of directors in the specific case upon the receipt of an undertaking by or on behalf of the director, officer, employee or agent to repay such amount unless it shall ultimately be determined that he is entitled to be indemnified by the club as authorized in this section. (f) The indemnification provided by this section shall not be deemed exclusive of any other rights to which those seeking indemnification may be entitled under any bylaw, agreement, vote of members or disinterested directors or otherwise, both as to action in his official capacity and as to action in another capacity while holding such office, and shall continue as to a person who has ceased to be a director, officer, employee or agent and shall inure to the benefit of the heirs, executors and administrators of such a person. (g) The club shall have power to purchase and maintain insurance on behalf of any person who is or was a director, officer, employee or agent of the club, or is or was serving at the request of the club as a director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise against any liability asserted against him and incurred by him in any such capacity, or arising out of his status as such, whether or not the club would have the power to indemnify him against such liability under the provisions of this section. ARTICLE XII - AMENDMENTS Any proposed Amendments of these by-laws may be introduced by any voting member of the club at any regular meeting or special

23 meeting called for the purpose. Provided, however, any such proposed amendment must be sent to each club member by United States mail at least fifteen days previous to the meeting and the secretary shall certify that all members were sent a copy of the proposed amendment. The member proposing such amendment shall be responsible for the costs of mailing and preparation of the proposal unless such proposal shall be submitted by the Board of Directors in which case the club shall bear such expense. Members may vote on the proposed amendment by return mail received, not less than three days prior to the meeting at which the proposal will be considered and a two-thirds vote of the voting members shall be necessary to approve such amendment whether such votes be cast by mail or by those in attendance at the meeting I hereby certify that these bylaws have been adopted: X George Heckert, President X Kevin Farmer, Secretary Adopted September 1, 2005

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