2017 Smithers Winter Classic Taekwon-Do Championships

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2 Dear Masters and Instructors, All Coloured Belt and Black Belt members of the ITF of BC (only) are invited to participate in the 2017 Smithers Winter Classic Taekwon-Do Championships. Please join us in beautiful Smithers, BC. The venue will be the Ebenezer Canadian Reform School 1685 Viemont Road North, Smithers, BC For information and on-line registration, please direct your competitors to the ITF of BC website at: It is our goal to provide a fun, competitive event that exemplifies great sportsmanship and the true spirit of ITF Taekwon-Do. Upon check-in at the venue, all competitors can view their ring location and the estimated start time of each ring. Sincerely, Mr Fred Hudson (IV) Event Information 2

3 (250) All registration will be on-line via the Internet at Saturday, Nov 25, 2017 at 11pm Pacific time. This will be a double elimination tournament for Sparring only, Single elimination for Patterns. Each competitor is guaranteed 2 matches for Sparring. Minimum age is 4 years old for the Tiny Tigers division. Each competitor will do 2 Patterns & 2 Sparring matches. As per CTFI competition rules, the appropriate age division for all competitors will be determined based on the age of the person on the day of the Tournament (Dec 9th, 2017). Please note that age divisions with less than 3 people may be merged with other groups. Black Belts age 36+ have the option to compete in the Super Senior category (age 36+) or the Senior Black Belt category (age 18+). This option must be selected when making the online registration. If there are not enough athletes registered for separate Black Belt divisions, athletes will be asked if they would like to compete in a combined division (for weight divisions & Age divisions). Coloured Belts (all) Patterns and/or Sparring $50 plus GST Pre-Jr. Black Belts (age 13 and under) Patterns and/or Sparring $50 plus GST Super Sr. Black Belts (age 36+) Patterns and/or Sparring $50 plus GST Jr. & Sr. Black Belts (age 14-35) Patterns and/or Sparring $50 plus GST Tournament t-shirts $25 includes GST 3

4 Coloured Belt and Black Belt Individual Patterns Coloured Belt Free Sparring Black Belt Individual Free Sparring Important information regarding Registration: All participants in these championships must use the online registration System; Please Direct all students to either the ITF of BC web site under Upcoming Events or to the event web site at Payment must be made by Visa or MasterCard. THERE WILL BE NO LATE REGISTRATION. This saves you, the Instructor, much time and effort collecting and processing application forms and fees. It also saves many errors as students are responsible for entering their correct weight, height, age, rank and gender or they cannot register. After close of registration, a report will be sent back to each school for the Instructor to check for correct weight, height, age, rank and gender as well as the assigned division for each of their competitors. Please be accurate with the information you enter in this form. There will be a fee of $20, paid in advance, for any changes required due to mistakes made entering information. Instructors are asked to take responsibility for on-line registration of any students who do not have access to the Internet or do not have credit cards. If there are any difficulties, please contact the help line provided on the on-line registration page, or the Tournament harmonytaekwondo@gmail.com or 1(250) Some Black Belts who were recently promoted may not have their new ID cards yet. When competitors are at the Weigh-in they will have to produce their new ID card, if available or the Old ID card, if unavailable. 4

5 Each instructor/head coach is responsible for picking up the registration package for His/her dojang. Included in the package will be any coaching passes, photographer passes and your student s RING ASSIGNMENTS. This will be available on Friday Dec 8 th, 2017 at the host Hotel, from 6:00-8:00pm and at the tournament venue on Saturday Dec 9 th, 2017 from 07:30 08:30am. It is strongly recommended that you, the Senior Instructor, pick up the registration package on Friday night. If you, the, Senior instructor, are unable to pick up this package, please arrange for your senior Black Belt or another representative, from your school, to do this on your behalf. The current ITF Free Sparring weight divisions will not be used. Instead, Black Belt competitors will be grouped into 2 to 4 weight classes, depending on the number registered and the weight distribution. All Black Belts, all ages, including Pre-Juniors and Super Seniors, who are competing in Free Sparring must have their weight verified at the weigh-ins prior to the commencement of the 2017 Smithers Open Taekown-Do Championships. All Black Belts must be within +/-3kg of their stated weight or they will be disqualified from Free Sparring with no refund of any registration fee paid. Weight checks will be available on Friday, Dec 8th at the host hotel, from 6pm until 8pm and at the tournament venue on Saturday, Dec 9 th, from 7:30am until 8:30am. Competitors are encouraged to weigh-in on Friday night so they don t get caught in the rush on Saturday morning. The Tournament Organizing Committee, the CTFI and the International Taekwon-Do Federation of BC, its members and its board of directors, are not responsible for any injuries. Participants must have full third party liability insurance coverage for any injuries they may sustain or cause to others. All participants must belong to a registered Dojang, with the Internation Taekwon-Do Federation of BC, and the dojang must be up to date on their annual liability insurance. 5

6 The official event host hotel is the: Prestige Hudson Bay Lodge 3251 HWY 16 East Smithers, BC 1(250) Queen $ x Queen $ King $ King & Kitchenette $ There are 30 rooms booked at this rate that will be held until Nov 24, If additional rooms are required more rooms can be booked. Rates are based on 2 adults plus kids additional adults is $10.00/person. Black Belt Weigh-in will be here Friday night 6:00-8:00 pm, meet in hotel lobby Coaches pick up Coaching Package at weigh-in (6:00-8:00 pm) or at the venue on Saturday morning Sunshine Inn th Ave Smithers, BC Phone: 1 (250) Toll free Storks Nest 1458 Main St Smithers. BC 1(250)

7 Aspen Inn & Suites HWY 16 West Smithers, BC 1(250) Please note that these times are tentative, and will be confirmed as more details become available. The most up-to-date schedule of events can be found on the web site. A final schedule will be published in the week prior to the event. Friday, Dec 08, Competitors and Officials arrive in Smithers, BC 6pm-8pm Coach/Instructor Check-in and Black Belt Weigh-in at host Hotel (Sunshine Inn) Instructors or a club rep MUST pick up their Coaching package and coach ID cards at this time. Saturday, June 10, :30-08:30am Coach/Instructor Check-in and Black Belt Weigh-in at the venue. 08:30-09:00 am Black Belt & Officials meeting All red belt & Black Belts 14+ and all full time officials must attend. 09:00 am Opening Ceremonies 09:00 am-1:00pm Coloured Belt competition 1:00pm-6:00pm Black Belt competition 6:00pm Tournament ends. 7

8 All events at this tournament will follow the Canadian Taekwon-Do Federation International (CTFI) Rules for Coloured Belt Competition and the International Taekwon-Do Federation (ITF) - Rules for Black Belt Competition. Copies of these rules are available on the CTFI web site in the Download section: The only exception to the rules will be the duration of sparring matches and coloured belt patterns see Notes below. All colour belt matches will be 1 round x 1.5 minutes (All matches) Pre-Jr. Black belt divisions will be 1 round x 2 minutes (All matches) Junior & Senior black belt divisions will be 1 x 3 minutes, Gold medal round will be 2 x 2 minutes, 1 minute rest between rounds Super Senior black belts will be 1 x 3 minutes, Gold medal round will be 2 x 2 minutes, 1 minute rest between rounds All colour belts will compete 1 to 1 they may do their current belt rank pattern or 1 below their current rank to accommodate those who have just tested recently. Pre-Junior black belts, Senior black belts & Super Senior black belts will compete 1 to 1 they will do 1 of their 3 current rank patterns (randomly selected) and 1 from Chon-ji to their current rank (excluding the pattern already performed patterns will be randomly selected) Mandatory Safety equipment: Hand, Foot and Head guards of an approved type (see below); Mouth guard; Groin protection for all males (must be worn inside the trousers); Optional Safety equipment: Shin protectors of an approved type (no hard materials); Groin protection or chest protection for females Approved types of sparring safety equipment: No jewellery, piercings, watches or other adornments may be worn, hair may be kept in place using a material of a soft elastic nature only. Hard materials (e.g. plastic, wood or metal) are not allowed. 8

9 Black Belts competing in the Junior and Senior divisions must have hand, foot and head protectors approved by ITF for international competition. A complete list of all eligible equipment can be found at: Coloured Belts, Pre-Junior Black Belts (Age 13 and under) and Super Senior Black Belts (age 36+) may wear ITF approved gear or the standard foam safety gear such as Macho or Century. Any colour is allowed for this group, but we recommend red or blue (if you have it) to help the umpires. Students must compete with required safety equipment. Students without required equipment will be disqualified. Competitors sharing equipment is welcomed providing it does NOT delay the next match. All competitors must wear approved safety equipment or they will be disqualified without a refund for fess paid. All safety equipment must be in a good state of repair if your safety equipment is in poor condition you will not be allowed to use it for your safety and the safety of your competitor! Four medals will be awarded for each division for Patterns: gold, silver and two bronzes. Three medals will be awarded for each division in Sparring - Gold, Silver &Bronze. Division merging - this may occur if the number of competitors in a division is less than 3. We will do everything we can to ensure fairness, age, size, rank & safety of athletes will be considered when merging groups. With smaller tournaments it can be difficult to place everyone in the, perfect division! Protests: Only the Coach for a competitor in a Black Belt match can present a protest when a decision or procedure seems to violate the rules. The protest tax for this event is fixed at CN$100. See rules regarding protests at This is an excellent opportunity for students to gain experience judging & refereeing. It is our mission to provide a safe, fair, exciting, and efficient competition for all students. 9

10 All Black Belts (age 14 +) are required to assist with the umpire duties at this tournament. In the event of an umpire shortage, Red belt (age 14+) may also be asked to assist with umpire duties for coloured belts. All Red Belts & Black Belts who are selected to act as Officials will receive a complimentary lunch on the day of competition. All officials must attend the Black Belt meetings to be held at the beginning of the tournament at the time noted in the schedule above. All referees and judges must wear official ITF dress: White Shirt, Blue Tie, Blue Pants (no jeans), white athletic shoes. Or Official dobok. Casual clothing will not be permitted on the floor. Registrations of Black Belts and red belts will be used to create the Umpires list. Black belts & red belts who do not participate in umpiring, as assigned, will not be allowed to compete. **INSTRUCTORS: It is your responsibility to ensure that your Red Belts 14+ & Black Belts understand that they must report for umpire duty as required. Lunch will be provided for all referees and volunteers. The organizing committee and the ITF of BC are working very hard to produce a great event with a high caliber of competition that will be safe, fair and enjoyable for all participants. As this is a smaller tournament, it is critical that we have a strong team of full-time umpires and officials. We ask all qualified individuals, who are planning to attend this event, who are not competing, to confirm their attendance and to register as a Full-time Umpire, please. Register with the on-line registration system. If you have any difficulties, please contact the Tournament Director via . Passes are required please register all coaches and photographers via to the tournament director at: harmonytaekwondo@gmail.com No later than 1 week after registration closing deadline. As this is a smaller tournament priority has to be given to Umpiring duties first, coaching second. Coaches will be allowed for all divisions. 10

11 Coaches for Coloured Belts will help them have a more positive experience and ensure they get to the proper location on time. Coaches for Coloured Belts also offer a safety factor during a sparring match. Due to the need for all Black Belts and red belts who are 14 and older to officiate during the Coloured Belt competition, only other coloured belts or Black Belts aged 13 and under will be allowed to coach Coloured Belts. There is no limit to the number of this type of coaches No coaching passes are required. Proper Protocol is essential for all coaches interacting with officials. If Instructors asks someone to coach, they should be informed of proper protocol prior to coaching. Each school/dojang will be allowed one (1) senior Black Belt as their designated "Head Coach". That person may coach both coloured belts and black belts. Please note that the Head Coach will be required to judge for the Black Belt patterns & for some Sparring competition, if necessary. Black Belt Coaches may be any person regardless of rank. Please note that Black Belt Coaches may be asked to judge for Black Belt patterns, especially Coaches with rank of 4th degree or higher. Coaches will only be asked to judge for Black Belt Sparring if necessary. Each school or club will be allowed to have 1 coach for every 4 Black Belts registered to compete, including the school "Head Coach". All coaches must follow proper ITF protocol. To read rules go to Please note that the Coach Registration deadline is 1 week after close of competitor registration - This will allow Instructors to calculate their maximum number of coaches. harmonytaekwondo@gmail.com 11

12 As we want this to be a memorable experience for all, each club will be entitled to have 1 club photographer who will have access to the floor. Photographers must be registered via to the tournament director no later than 1 week after registration deadline. harmonytaekwondo@gmail.com - only competitors, officials, volunteers, designated coaches and designated school/club photographers will be allowed to enter the competition floor. Security passes will be required by all. We look forward to seeing our fellow ITF of BC members on Dec 9th, 2017, in Smithers. Ski Smithers has kindly offered to allow participants of our tournament and their family members a 20% discount on ski passes & equipment rentals on Sunday, Dec 10 th, Ski Smithers would like the Surname & number of family members, who wish to ski/snowboard for the day so please me at harmonytaekwondo@gmail.com if interested. THIS OFFER (FOR DISCOUNTED SKIING/SNOWBOARDING) IS NOT A SANCTIONED EVENT BY THE ITF OF BC OR BY THE TOURNAMENT ORGANIZER/DIRECTOR IF YOU CHOOSE TO PARTICIPATE OR TAKE ADVANTAGE OF THE SKI SMITHERS OFFER, YOU ARE ASSUMING ALL RISKS ASSOCIATED WITH SKIING OR SNOWBOARDING and cannot hold the ITF of BC, ITF of BC directors, the tournament organizer (Fred Hudson Harmony Taekwon-Do) or anyone assisting with the tournament, liable for any injuries you may sustain while skiing or snowboarding. Sincerely, Mr. Fred Hudson (IV) Harmony Taekwon-Do harmonytaekwondo@gmail.com 1(250)