WESTEND Epée Grand Prix Budapest

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1 WESTEND Epée Grand Prix Budapest FIE Grand Prix competition in Men s & women s epée: Women s epee GP in memoriam József Sákovics Men s epee GP in memoriam Győző Kulcsár March, 2019 Dear Friends, It is with great pleasure that I invite you to the Grand Prix competition on behalf of the Hungarian Fencing Federation, which will be held in Budapest, Hungary on March, Details of the competition are as follows: Organizers: Hungarian Fencing Federation Budapest, Istvánmezei út 1 3. ZIP code H 1146 Telephone: hunfencing@hunfencing.hu Competition venue BOK Hall (former SYMA Hall) address: 1146 Budapest, Dózsa György út 1. Schedule of the Competition: Thursday March 7 th : 16:00 20:00: Accreditation (optional) payment of entry fee weapon control (men s epee) Friday March 8 th Men s qualification: 07:00 12:00 Weapon control men s epee 16:00 20:00 Weapon control women s epee 07:00 11:30 Accreditation (optional) payment of entry fee 16:00 20:00 Accreditation (optional) payment of entry fee 08:30 Start of the competition (pools and preliminary table until T64) The program will finish at about 20:30.

2 Saturday March 9 th Women s qualification: 08:00 10:00 Accreditation (optional) payment of entry fee 08:00 9:30 Weapon control women s epee 09:30 Start of the competition (pools and preliminary table until T64) The program will finish at about 17:00. Sunday March 10 th T64 and finals for both weapons: 08:00 10:00 Accreditation (optional) payment of entry fee 07:00 17:00 Weapon control men and women s epee 08:30 T64 Men 10:00 T64 Women 19:00 Finals (Women Semifinals, Men Semifinals, Finals) cc. 20:30 Medal Ceremony Participation Each national federation may enter a maximum of 12 fencers. The organising country may enter up to 20 fencers plus the number needed to make up the pools. Entry Open to all fencers with valid FIE License. No fencer is allowed to take part in an official event of the FIE unless he or she is at least 13 years old on 1 January in the year of the competition. Entries of fencers, teams and referees can only be made at the FIE website, respecting the deadlines specified in the FIE Rules (cf. o.56). Entry fee Individual competition: EUR 100. The entry fee can be paid in cash at registration before the start of the competition. Referee Obligation The referees are designated by the FIE and delegations will not have to provide any referees. Formula One qualifying round of pools, a preliminary direct elimination table, a main direct elimination table of 64 fencers to qualify for a final by direct elimination Doping Doping control will be done according to FIE rules.

3 Accommodation and Transport We arrange hotel reservation and shuttle service. Please contact the following address: Danubius Hotel Arena 4* (Address: 1 3. Ifjúság útja, Budapest (Hungary) ZIP Code: H 1148) Thanks to its facilities and location, the Danubius Hotel Arena is one of Budapest s most popular accommodations. The hotel stands near the BOK Sports and Conference Centre (formerly SYMA). The venue of WESTEND Grand Prix is a 2 minute walk from the hotel. With its modern décor and flexible space, it is suitable for hosting even the most prestigious professional events. Comfortable rooms, fantastic dining and first class facilities for business and recreation all combine to ensure you have an unforgettable stay in Budapest, Hungary. Room Types Price/room/night for 1 person Price/room/night for 2 person Standard room 85 euro 95 euro Superior room 98 euro 108 euro The room price is included the free using of spa, swimming pool, sauna, steam room, fitness center, WIFI Internet, and the delicious buffet breakfast and inclusive all of taxes. A limited number of Superior rooms are available. National federation: Billing address: Contact person: E mail address: Phone number: Hotel Reservation Form Date of arrival Date of departure Room type (standard for 1 / standard for 2 or superior for 1 / superior for 2) Number of rooms Number of person Total: Payment Policy Participants accommodated in the WESTEND Grand Prix s official hotel are requested to pre pay deposit that is 50% of the ordered services (excluding the airport shuttle service).

4 The deposit can be paid via bank transfer. Once we get your reservation form our colleague will send you the confirmation along with the invoice that you are required to settle within 5 days. Please, note that the booking shall be provisional until the deposit has arrived our bank account hence the organizer reserves the right to alter or cancel the reservation until that time. The remaining 50% is due until 1 st of March, Your final invoice will be issued prior to that and payment must be completed within 5 days. If ordered before 25 th February, your airport shuttle service fee will be added to your final invoice. If ordered after this date, the amount will be invoiced separately with a 5 day payment deadline. BANK: OTP Bank Nyrt. Bank address: H 1051 Budapest, Nádor utca 6. Account No.: BIC CODE: OTPVHUHB IBAN: HU Beneficiary: Magyar Vívó Szövetség, H 1146 Budapest, Istvánmezei út 1 3. The currency of the account is Euro, so please make sure that your payment is in Euros. Please, do not forget about the transaction fees. It is your responsibility to pay these extras when transferring money to our bank account. Amendments to your booking after the deposit was invoiced If you would like to modify your reservation or add additional nights or additional rooms to your reservation you may do so by sending an e mail with the charges to: andrasi.eszter@hunfencing.hu Changes and added nights or rooms will be confirmed in three working day the latest. If their cost is not more than 1000 Euros, they will be invoiced together with the remaining amount. If their cost exceeds 1000 Euros, you will get a separate invoice that you are required to settle within 5 days. Modification and cancellation policy Should you cancel or modify you booking, a charge will be made equivalent to any loss suffered by the organizer, at itemized below. The amount of any cancellation fee will be calculated as a percent of the total reservation fee according to the fallowing period of notice given: Not forfeit if cancelled until 29 th January, Please, note that after this date the hotel allocation and price cannot be guaranteed. 50% forfeit if cancelled between 30 th January and 13 th February, 2019 Cancellation made after 14 th February, 2019 or no shows are subject to no refund. After this date no other modification will be permitted than the flight details in your reservation. We would like to inform you that we can only guarantee these prices if you will book through the organizer. The booking through the organizer of WESTEND Grand Prix, you declare that you have read and understood the booking terms and conditions and agree to accept them.

5 Visa Support Kindly check for visa requirements to Hungary before making your ticket reservations. Those who need visa assistance and/or visa support, please contact Further information and contact person For further information please contact the Hungarian Fencing Federation (Budapest, Istvánmezei út 1 3. ZIP code H 1146 Telephone: hunfencing@hunfencing.hu ) or Benedek Soproni Szabó, International Secretary of the Federation (benedek.soproniszabo@hunfencing.hu, ) Warm regards, Gábor BOCZKÓ Sport Director

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