JUDO NSW. BOM Agenda & Minutes
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1 Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide leadership and direction of Judo NSW affairs to achieve the vision Rob Ivers (RI) Date: 13 MAY 2014 Venue: BOM Attendees: Other Attendees Apologies: Next Meeting(s) Sports House, 6AFigtree Drive Sydney Olympic Park Rob Ivers (RI), Leon McIndoe (LM), Kathy Meyer (KM), Nigel Fricker (NF) Ernie Wakamatsu (EW), Danny Forman (DF) Phil McDermott (PMcD) Gavin Morgan (GM) Tue 17 JUN 2014 Note - meeting delayed 1 Week due to 2014 National Titles Agenda 13 MAY Acceptance of previous minutes 2 Review of action items Reviewed, see action items at end of minutes 3. General Business and Office Correspondence Judo NSW Winter Kata Seminar (22 Jun) & DAN Grading (29 Jun) (11/6) Commonwealth Games Campaign athletes (11/6) Judo NSW JFA - RE: Draw for Aust Titles (11/6) Judo NSW Withdrawal List Nationals (5/6) Judo NSW State Squad Training - Incident Reports (5/6) Judo NSW State Team Confirmation (5/6) Judo NSW - NCAS Update File (4/6) Judo NSW JFA - National Insurance (4/6) Judo NSW JFA Inc- Appointments for NCAS and MPIO (4/6) RE: AUG 2014 Judo (3/6) JFA RE: Coaches Nationals (3/6) Judo NSW June 2014 MAP Update (3/6) Judo NSW Scales at Nationals (2/6) 2014 Sydney International - Main Arena (30 Aug) or Hall of Legends (30-31 Aug) (2/6) JFA Inc - Comm. Games Judo Team Announcement (30/5) Avalon Judo Club Business Case (29/5) Judo NSW Access to Judo NSW Mats National Titles 3-10 June 2014 (28/5) Judo NSW - DAN Grading Panels - Sun 22 Jun and 29 Jun 2014 (27/5) Judo NSW JFA NDGC FW: DAN Grading Applications - Kouros & Katz (26/5) 2014 Nationals - Manager & Coach Activities & Responsibilities (26/5) Sport & Recreation - MPIO Training Sessions (26/5) Judo NSW - RE: DAN Grading Applications (26/5) JFA - By-Laws Updated 2014 (23/5) Judo NSW - Expressions of Interest - Sale of Judo NSW Mats - Offers Close Wed 11 June 2014 (23/5) Registration Confirmation: Breakfast Briefing: Funding in the sporting arena (22/5) Referee Commission 3rd Care system receipts (21/5) SOPA Planning Discussion - Syd Int AUG, KYU Grades Tournament 6 JUL (21/5) 2014 National Titles - Asst Coaches Seniors (20/5) JUDO NSW BOM Page 1
2 NSW State Team and BBRA Kata Training Schedule, May-Jul 2014 (20/5) MATM Mat Quotes (20/5) Judo NSW MGA Insurance Brokers Judo NSW Insurance (20/5) SOPA Meeting - Sydney International at Hall of Legends (19/5) RE: Swapping Dates Budokan MONS/Juniors with Penrith Comp (19/5) Judo NSW JFA - national entries (19/5) SOP YMCA Lodge - Judo NSW (16/5) Judo NSW - DAN Grading Applications - McIndoe - Katz Leishman (16/5) JFA - national entries - Two NSW Athlete Issues (16/5) Judo NSW Intermediate General Principles of Coaching Course (15/5) Judo NSW - SOPA: Judo NSW Training Centre - Newington Armory Update (16/5) RE: SDP report and Grant Submitted (16/5) Updated Strategic Plan & Risk Management Docs for SDP Report (15/5) 2014 OJU Kata Seminar (14/5) SOPA - RE: Attendance numbers for Judo Centre (14/5) JFA Inc President - National Insurance Update (13/5) Lake Macquarie PCYC Registration with Judo NSW (13/5) Judo NSW State Team Images (13/5) Planner & Calendar Review Kata Seminar Sun 22 Jun 2014 BBR State Kata Championships Sun 29 Jun Batsugun & DAN Grading Sun 29 Jun NCAS Club Level Sat 5 Jul Tournament Training Sat 5 Jul KYU Grade Grades & Masters Sun 6 Jul NT Testing & Training Sat 12 Jul Governance KPIs MPIO Appointment Kevin Lewis (RI) Current Complaints Status (NF & EW) Business & Financial Plan KPIs Judo NSW Strategy Review & Discussion (RI) Finance Status & Budget (GM) o Combiz Authorities & Bank Signatories IMG - Membership Status (PMcD) National Insurance Status (PMcD/RI) Sale of Judo NSW mats (PMcD) Avalon Judo Club Business Case (PMcD) Uniform Policies and Procedures KPIs Referee Selection Process (EW) Technical Excellence KPIs NCAS Appointment Mike Griffiths (PMcD) Tournament Volunteer Coordinator Jim Peppas (PMcD) Communication and Promotions KPIs 2014 Sydney International - Planning (All) Sponsorship Proposal (PMcD) Athlete Performance KPIs 2014 National Titles 6-10 Jun PIR (All) Next Board Meeting: TUE 9 JUL 2014 JUDO NSW BOM Page 2
3 ACTION ITEMS Portfolio Technical Excellence Technical Excellence Business & Financial Plan Action Description Comments / Next Steps / Updated actions Who Due date Status A152 Clubs of Excellence Reporting PMcD to source from JFA Inc (Peter Herrmann) and LMcI & DF 17/6/2014 Open Requirements review with MB Discussed with Peter Herrmann and agreed to BOM to review this document supply documents following attendance at London Olympics NSW to utilize Grant Submission approach M Briers confirmed (4 Dec 2012) JFA Inc inprinciple support on basis of $8K p/a from Oct 2012 with assumption that Judo NSW also allocates $8K p/a to the program. Judo NSW to provide updated proposal to JFA Inc F/up with JFA on available allocation for NSW in 2014 Jan 2014 confirmed $8K p/a available. JFA has also reconfirmed (Jan 2014) that the program is available for state based CoE as alternative to club CoE LMcI & DF to formulate plan for CoE using Judo NSW Training Centre A159 Inclusion of Communication on Nutrition KM to f/up with NSW Sports Fed on courses for KM 17/6/2014 Open and Weight Control in 2014 State Squad Weight Control and Nutrition Program Agreed to rollover to 2014 Squad PMcD to f/up on availability of NSWIS resources Leon McI (Dec 2013) to follow-up with Fiona Iredale (JFA Sports Science Commission) and report back by 31 Jan 2014 May 2014 KM to follow-up with NSWIS. A165 Judo NSW Strategy All BOM to determine key development projects that ALL 17/6/2014 Open they will lead & sponsor and provide scoping statements to RI Noted current priority (Dec 2013) is filling the MPIO position JUDO NSW BOM Page 3
4 Portfolio Action Description Comments / Next Steps / Updated actions Who Due date Status Appointment of Kevin Lewis for Judo NSW MPIO 2 June 2014 Governance A178 Complaint 2013 Sydney International Initial Investigation report to Judo NSW BoM by Fri 13 NF 17/12/2013 Closed Dec NF to provide status & resolution letter to complainants NF to f/up with complainants debrief and actions completed 2 Jun 2014 Governance A179 Complaints Hunter Region Initial Investigation report to Judo NSW BoM by end Jan LMcI 31/01/2014 Open 2014 Governance A184 Referee Selection Process F/up with candidate on Code of Conduct & Requirements EW 17/06/2014 Open A185 JUDO NSW BOM Page 4
5 ISSUES Issue Description Comments / Next Steps / Updated actions Who Due date Status I001 JUDO NSW BOM Page 5
6 BOM DECISIONS Decision Description Moved Second Date D137 Meeting Minutes Accepted Meeting 10 Dec 2013 KM EW Mar 2014 D138 Approval for purchase of Weigh-in Scales for 2014 State Titles (up to $800) NF DF Mar 2014 D139 Meeting Minutes Accepted Meeting 11 Mar 2013 KM EW May 2014 D140 Approval for payments for 2013 State Managers & Coaches Head Coaches $300/person State Managers $300 p/person Assistant Managers $150 p/person KM RI May 2014 JUDO NSW BOM Page 6
7 COMPLETED ACTION ITEMS Action Description Comments / Next Steps / Updated actions Who Due date Status A180 Mat Storage Quote LMcI to source & provide mat storage quote as contingency if mats cant be stored at SSC SOP. A181 Play by the Rules KM to provide update to Judo NSW office on promotion of Play by the Rules A182 Volunteer Management PMcD to provide tournament participation analysis (by Club) to determine volunteer requirements A State Titles Finalisation of Mat Layout & Seating Config Plan Weigh-in Process Inlcuding Templates Confirmation of Parking lists LMcI 18/12/2014 Closed KM 08/04/2014 Closed PMcD 08/04/2014 Closed NF/KM/PMcD 23/03/2014 Closed JUDO NSW BOM Page 7
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of membership, achievement and participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of membership, achievement and participation, in all areas of the sport and it s administration To provide
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