2018 Sponsorship. Opportunities. Hunter Schools Mountain Bike XCO championships

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1 2018 Sponsorship Opportunities Hunter Schools Mountain Bike XCO championships

2 We are writing to present to you a sponsorship proposal that is designed to promote your business as well as supporting the development of grass roots Mountain Biking in the Hunter Region. Information on Organisers Hunter Christian School has been recognised as a School of Merit with the National Mountain Bike Association and is progressing towards lifting its accreditation to School of Excellence in the coming 12 months. It offers both external and internal students opportunities to develop skills and overall fitness with the following established programs: Gym and Personal Training sessions before school After school Mountain Bike Coaching Program by qualified coaches. This is run at Glenrock and on location at Hunter Christian School Certificate II VET Course - Sport and Recreation (Mountain Bike focus) Hunter Mountain Bike Association is the local Mountain Bike Club that has monthly downhill and cross-country races. They have seen this event as an opportunity to partner with Hunter Christian School with the purpose of promoting excellence in Mountain Biking in the local region. Hunter Mountain Bike Association will be running their own event for adults and juniors following this event on the Friday evening. Why Sponsor this Event? Mountain Biking is growing in popularity as a sport that caters for all ages and ability levels. Businesses associated with this event align themselves with the ideals of being fit, healthy and caring for the environment. They show support of junior sport and development of this sport at grass roots in the Hunter Region. It is proposed that this event will be an annual event run between Hunter Mountain Bike Club and Hunter Christian School. Next year this event will be run as a Mountain Bike Australia National Cup Event, meaning that students will travel for further around the state or country to do this event to pick up XCO points for National selection. We look forward to partnering with you in support of this worthwhile venture. Jason English Event Organiser Clint Musgrove President of HMBA

3 Contents page Details about the Event... 3 Sponsor Benefits... 4 Sponsorship Opportunities... 5 Further Costs... 6 Next Step... 7

4 Details about the Event On Friday 21 September, Hunter Christian School and Hunter Mountain Bike Association are running the inaugural Hunter Schools Mountain Bike XCO Championships. This is an interschool event open to both upper primary and high school aged students. The Championships will be held at Glenrock National Park with registration from 9am and racing start at 10.00am. The expected finish time for the school event will be 2pm after the final presentation. The event centre (and location of major advertising opportunities) will be on Gun Club Road, off Fernleigh Loop, Adamstown Heights. How many people will attend the event? It is expected that up to 200 students will race with a further adults attending as spectators, supporters or being involved in the running of this event. These adults will be both parents, teachers, enthusiastic mountain bike riders and other park users. It is expected students will be travelling from around the state and from as far as Armidale and Tamworth. Race Categories and Length Students will be able to race in gender divisions in the following categories: U13 s U15 s U17 s U19 s The race course will be the same for all categories of approximately 3.5km. Riders will need to complete a set number of laps which will be based on the Mountain Bike Australia guidelines per age group. The chosen track has been selected to allow riders to experience some impressive trails that Glenrock National Parks has to offer.

5 Sponsor Benefits Organisers are looking to promote the event using all forms of media coverage television, radio, press and signage. Both organising companies have a positive relationship with the local new both TV, radio and newspapers, and will be contacted before and after the event for feature story opportunities. Flyers Sponsors will appear on all flyers and updates that go out about the event. Flyers will be located: Notice boards around Glenrock National Park Local bike shops Local schools On the Mountain Bike Australia entries portal On paid Facebook ads Both local and Interstate Mountain Bike Club Facebook pages Individual and group Mountain Bike specific Facebook Pages and group pages eg Jason English and Newcastle MTB Riders Other Sponsors businesses Printed Media Promotional Products There is an opportunity for sponsors to provide product, leaflets or additional marketing material (balloons, drink bottles etc) that will appear in entry bags provided to riders. Logo Sponsors logos will appear on the championship jerseys presented to category winners, on race plates and event t-shorts which will be designed locally. Logo size will be proportioned to the level of support. Please refer to the sponsorship levels below. Free Entry Sponsors can nominate two adults to race for free at the adult s race held in the evening after the school event. Presentation of Awards Sponsors can present awards and prizes during the final presentation. There are 8 race categories that sponsors can present (refer to the sponsorship levels below). During the presentation sponsors will have the opportunity to promote their business through answering questions about their business and having a representative present the awards to category winners.

6 Sponsorship Opportunities Outlined below are the different levels of sponsorship available. Sponsors need to be aware that there is a limited amount of space on the jerseys. Levels of Sponsorship Level Cost Benefit Gold $2,000 cash or $3,000 in products or services Large logo on championship jerseys and t-shirt (Front and Back) Large logo on all flyers and marketing material Presentation of 2 categories: Opportunity to promote company during presentation and briefing Silver $1,000 cash or $1,500 in products or services Medium logo on championship jerseys and t-shirt (front and back) Medium logo on all flyers and marketing material Presentation of 1 category Opportunity to promote company during presentations Bronze $500 cash or $750 in product or services Small logo on the back of jerseys and t-shirt Small logo on flyers and marketing material Presentation of 1 category

7 Further Costs There are many costs associated with the event. Sponsors are given the opportunity to nominate a cost that they would like their sponsorship to support. Otherwise the organiser will delegate sponsorship money where it is most needed or deemed best fit for business support. Cost associated with Event Item Cost National Parks Application fee $500 Cost per rider to use Glenrock NP $7.70 (approx. total $1,500) Cost for insurance per rider $6 (approx. total $1,200) Toilets $700 Water TBC 8 Custom Championship Jerseys $800 Number plates $5 per rider (approx. total $1,000) Generator operation $30 Mountain Bike Australia Commissaire $200

8 Next Step Who will manage your Sponsorship? Jason English will be the main contact for sponsorship and is happy to negotiate a suitable package to meet the marking and exposure needs of potential sponsors. Jason English is a well-known and enthusiastic mountain bike rider who has had success at local, national and international events. He has a passion to help junior riders develop to reach their full potential and has been running a junior development program with Hunter Mountain Bike Association and his school Hunter Christian School. Running this event and providing students with an opportunity to compete at a high level is part of this development process. Next Step Businesses are asked to consider the level of sponsorship and best way of linking It to this event. Once initial sponsorship levels have been considered, contact Jason English through Jason.english@hunterchristian.nsw.edu.au by COB 17/8/2018. Jason will be in contact with individual sponsors after this date to work out the logistics of the sponsorship package chosen and further details. This date gives enough time to allow logos to be placed on additional flyers, jerseys, event t-shirts and race plates.

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