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14 To: The Membership, An Overview of the Duties of the State Convention Committee: 1. Main Purpose; A. To secure a venue to accommodate rooms for 200+ guests for the 5 days of the Convention, at an affordable price. B. To make sure that the venue has meeting rooms that are large enough to hold the VFW and Auxiliary meetings as scheduled ft. each. With the growth of the Auxiliary in the inclusion of male members they will soon require the same space as the VFW for their meetings, and have rooms for the display of various programs. (Some of the Hotels we have gone to cannot fill this need) 2. Secondary Purpose; A. Request the venue to assign 8 rooms for the use of hospitality rooms at the rate for regular rooms. Inquire if the hospitality rooms can have their own food and beverage. This is up to the Hotel; we have in the past been able to. We now are finding it a little harder to get this done. I realize that we can t understand why, just put it in perspective with your canteen. (You can can t bring in or go out with alcoholic beverages, ARIZONA LIQOUR LAW. You must have a food handlers certificate to serve food or drink, ARIZONA DEPARTMENT OF HEALTH. So if the Venue has a liquor license they are protecting it from fines, and want to insure that they will not be fined for allowing cooking in the facilities that service more than the room occupancy. B. Insure that the meeting rooms and display rooms are complimentary. This is accomplished with the number of room nights we secure , and the food and beverage minimum negotiated with the hotel $ $ If the Department had to pay for these rooms out of pocket it could run as high as $ a day per meeting room. ($ for the Convention) 3. At the present time we have 2 venues that we know have the meeting room space required, Ft. McDowell and Scottsdale Plaza. If you have a hotel in mind use the above information to see if it can accommodate us. We will be more than happy to look at it. 4. Remember the main reason for the Convention is to recognize those Comrades that have excelled at their positions and elect our Officers for the next year. You can me at stan37@frontier.com and I will answer you as soon as possible if not sooner. Stan Wilkinson, State Convention Committee

15 As of: 6/30/2016 QM Bond Trustee Audit Buddy Poppy AZ Cottage Vets & Military Support Inspection Report State Delegate Dues QM Bond Trustee Audit Buddy Poppy AZ Cottage Vets & Military Support Inspection Report Post City Dist $ Due Post City Dist $ Due 40 Avondale Chandler Surprise Fountain Hills Mohave Valley Apache Junction 10 X 541 Prescott Sun Lakes Tucson Yuma (Y.P.G.) Phoenix Tonto Basin Quartzsite 1 X 8987 Eagar Bisbee Apache Junction 10 X X X X PAID 1433 Glendale Sunnyslope Casa Grande 10 X 9401 Lake Havasu City Globe Page Flagstaff Payson 6 X X X X PAID 1710 Phoenix Dolan Springs Mesa Show Low Yuma Sierra Vista Black Canyon City Arizona Sunsites Nogales Bullhead City Peoria Tucson Chloride Tucson Bouse Prescott Valley Pinetop-Lakeside Three Points Golden Valley Huachuca City Mammoth Thatcher Scottsdale Kingman Kingman Patagonia Ajo Sun City West Superior Parker Dam Tempe Meadview Salome Anthem Coolidge Maricopa 10 X 1 of 4 X X X 3715 Phoenix Buckeye 3 X 4903 Tucson Williams Marana 5 District Benson 7 District 2 X 6306 Golden Shores 8 District Tolleson 3 District Camp Verde 2 District Window Rock 2 District Wellton 1 District Parker 1 District Cottonwood 2 District 10 1 of 4 X Trustee Audits are due 45 days after the end of each quarter Buddy Poppy - X= Ordered & Paid AZ Cottage - $60.00 Voluntary Donation As of: 6/30/2016 Vets & Military Support - (Formally Military Assistance) - Any Voluntary Donation will be accepted. State Delegate Dues - These dues are to help defray costs for 2017 Convention Ft McDowell. $=Money Due *** Post Inspection report must be completed before April 27, 2017 Any discrepancies or questions give me a call or . Lets get it straightened out before convention. Ski Kuczynski - qmskiaz@gmail.com (480) Fax (480) State Delegate Dues

16 Prior Year: Number of members as of 06/28/2016 State Delegate Dues: This is your delegate cost to Department for the convention at Ft. McDowell. number of members 30 x $ fraction ($4.50)= Dues. (District dues are sent to and handled by your District QM.) 3 per member: Based on "prior year membership (As of 06/28/2016) rounded up to the nearest 500. This is required for "All State" (White Hat) Poppy Cost to Post: Poppies must be ordered in groups of $55 per 500. QM Bond: $4.00 per $1000 of liquid assets. Veterans & Military Support: Formerly "Military Assistance". Any donation will be accepted. VFW National Veterans & Military Support offers support and assistance to the military community in many ways through its 4 programs, Operation Uplink, Military Assistance Program, Unmet Needs and the VFW Sport Clips "Help A Hero Scholarship". Voluntary donation. All monies are sent to National. Earn 25 extra points towards All-State judging. AZ Cottage: This $60 donation pays for the upkeep of our AZ home at the National Home for Children. Voluntary donation. Earn 25 extra points towards All-State judging. If paying all with one check, please attach a note with a breakdown of how much for each item. Please make all checks payable to: "VFW Dept. of AZ " and Mail to: VFW Dept of AZ 6907 E. Thomas Rd. Scottsdale, AZ Post City Prior Year State Delegate Dues 3 per Member Poppy Cost to Post QM Bond Veterans & Military Support AZ Cottage 40 AVONDALE 150 $ $55.00 $4.00 per $1000 Any Donation $ SURPRISE 95 $ $55.00 $4.00 per $1000 Any Donation $ MOHAVE VALLEY 141 $ $55.00 $4.00 per $1000 Any Donation $ PRESCOTT 390 $ $ $4.00 per $1000 Any Donation $ TUCSON 1222 $ $ $4.00 per $1000 Any Donation $ PHOENIX 386 $ $ $4.00 per $1000 Any Donation $ QUARTZSITE 232 $ $ $4.00 per $1000 Any Donation $ BISBEE 171 $ $ $4.00 per $1000 Any Donation $ GLENDALE 866 $ $ $4.00 per $1000 Any Donation $ CASA GRANDE 385 $ $ $4.00 per $1000 Any Donation $ GLOBE 105 $ $55.00 $4.00 per $1000 Any Donation $ FLAGSTAFF 272 $ $ $4.00 per $1000 Any Donation $ PHOENIX 96 $ $55.00 $4.00 per $1000 Any Donation $ MESA 414 $ $ $4.00 per $1000 Any Donation $ YUMA 366 $ $ $4.00 per $1000 Any Donation $ BLACK CANYON CITY 135 $ $55.00 $4.00 per $1000 Any Donation $ NOGALES 143 $ $55.00 $4.00 per $1000 Any Donation $ PEORIA 98 $ $55.00 $4.00 per $1000 Any Donation $ CHLORIDE 52 $ $55.00 $4.00 per $1000 Any Donation $ BOUSE 171 $ $ $4.00 per $1000 Any Donation $ PINETOP-LAKESIDE 69 $ $55.00 $4.00 per $1000 Any Donation $ GOLDEN VALLEY 135 $ $55.00 $4.00 per $1000 Any Donation $ MAMMOTH 48 $ $55.00 $4.00 per $1000 Any Donation $ SCOTTSDALE 502 $ $ $4.00 per $1000 Any Donation $ KINGMAN 207 $ $ $4.00 per $1000 Any Donation $ AJO 104 $ $55.00 $4.00 per $1000 Any Donation $60.00

17 Post City Prior Year State Delegate Dues 3 per Member Poppy Cost to Post QM Bond Veterans & Military Support AZ Cottage 3584 SUPERIOR 81 $ $55.00 $4.00 per $1000 Any Donation $ TEMPE 349 $ $ $4.00 per $1000 Any Donation $ SALOME 38 $ $55.00 $4.00 per $1000 Any Donation $ COOLIDGE 174 $ $ $4.00 per $1000 Any Donation $ PHOENIX 161 $ $55.00 $4.00 per $1000 Any Donation $ TUCSON 476 $ $ $4.00 per $1000 Any Donation $ MARANA 250 $ $ $4.00 per $1000 Any Donation $ BENSON 199 $ $ $4.00 per $1000 Any Donation $ GOLDEN SHORES 155 $ $55.00 $4.00 per $1000 Any Donation $ TOLLESON 492 $ $ $4.00 per $1000 Any Donation $ CAMP VERDE 196 $ $ $4.00 per $1000 Any Donation $ WINDOW ROCK 30 $ $55.00 $4.00 per $1000 Any Donation $ WELLTON 291 $ $ $4.00 per $1000 Any Donation $ PARKER 218 $ $ $4.00 per $1000 Any Donation $ COTTONWOOD 376 $ $ $4.00 per $1000 Any Donation $ CHANDLER 477 $ $ $4.00 per $1000 Any Donation $ FOUNTAIN HILLS 184 $ $ $4.00 per $1000 Any Donation $ APACHE JUNCTION 1425 $ $ $4.00 per $1000 Any Donation $ SUN LAKES 244 $ $ $4.00 per $1000 Any Donation $ YUMA (Y.P.G.) 614 $ $ $4.00 per $1000 Any Donation $ TONTO BASIN 118 $ $55.00 $4.00 per $1000 Any Donation $ EAGAR 157 $ $55.00 $4.00 per $1000 Any Donation $ APACHE JUNCTION 1143 $ $ $4.00 per $1000 Any Donation $ SUNNYSLOPE 790 $ $ $4.00 per $1000 Any Donation $ LAKE HAVASU CITY 826 $ $ $4.00 per $1000 Any Donation $ PAGE 67 $ $55.00 $4.00 per $1000 Any Donation $ PAYSON 110 $ $55.00 $4.00 per $1000 Any Donation $ DOLAN SPRINGS 157 $ $55.00 $4.00 per $1000 Any Donation $ SHOW LOW 491 $ $ $4.00 per $1000 Any Donation $ SIERRA VISTA 2088 $ $ $4.00 per $1000 Any Donation $ ARIZONA SUNSITES 98 $ $55.00 $4.00 per $1000 Any Donation $ BULLHEAD CITY 627 $ $ $4.00 per $1000 Any Donation $ TUCSON 78 $ $55.00 $4.00 per $1000 Any Donation $ TUCSON 441 $ $ $4.00 per $1000 Any Donation $ PRESCOTT VALLEY 304 $ $ $4.00 per $1000 Any Donation $ THREE POINTS 119 $ $55.00 $4.00 per $1000 Any Donation $ HUACHUCA CITY 212 $ $ $4.00 per $1000 Any Donation $ THATCHER 116 $ $55.00 $4.00 per $1000 Any Donation $ KINGMAN 239 $ $ $4.00 per $1000 Any Donation $ PATAGONIA 38 $ $55.00 $4.00 per $1000 Any Donation $ SUN CITY WEST 180 $ $ $4.00 per $1000 Any Donation $ PARKER DAM 147 $ $55.00 $4.00 per $1000 Any Donation $ MEADVIEW 108 $ $55.00 $4.00 per $1000 Any Donation $ ANTHEM 72 $ $55.00 $4.00 per $1000 Any Donation $ MARICOPA 147 $ $55.00 $4.00 per $1000 Any Donation $ BUCKEYE 87 $ $55.00 $4.00 per $1000 Any Donation $ WILLIAMS 44 $ $55.00 $4.00 per $1000 Any Donation $60.00

18 DEPARTMENT HEADQUARTERS Veterans of Foreign Wars of the United States TRAVELERS CASUALTY & SURETY COMPANY OF AMERICA Dear Comrade Commander: Application for VFW Accountable Officers Crime Coverage August 1, 2016 One of the most important communications you will receive during the year concerns the bond of your Unit Quartermaster. Section 703 of our National By-Laws requires that each accountable officer shall be bonded with an Indemnity Company as surety and the By-Laws places the responsibility for adequate bonding upon the Commander of the post. In any business it is customary to bond any officer handling funds. THE BOOKS AND RECORDS OF THE ACCOUNTABLE OFFICER MUST BE AUDITED AT LEAST QUARTERLY BY THE TRUSTEES. THIS IS TO COMPLY WITH SECTION 218 OF THE NATIONAL MANUAL OF PROCEDURES. The Department Headquarters carries a schedule bond for the bonding of Department and Post Accountable Officers. This bond runs for a year from September 1 to August 31 and premium payments are made on that basis. All bonds expire on August 31 and the premium for the new year is due on September 1. Any unit may decide whether it prefers to take out a bond with some other surety company or have its funds protected by the Department Headquarters schedule bond. But the matter should be given prompt attention because if your Accountable Officer had previously been bonded through the National Headquarters, a new premium payment is required on September 1, To take advantage of Department coverage, all you have to do is determine what amount of bond is necessary, fill out and detach the application below and mail it with a check for the annual premium to your Department Quartermaster. COVERAGES OF THE POLICY REQUIRE THAT: 1. You agree to make/or cause to be made, at least annually, an audit of your books and accounts, including complete verification of all securities and bank balances pertaining to each employee. If the above is not complied with, the Surety Company will refuse to honor claim of missing funds which cannot be proven by records. Monthly audits and reconciliation of bank statements may avoid this denial of claim. 2. The Surety Company will not pay for loss resulting from any unauthorized advances made by an employee to any member for delinquent dues and assessments. 3. Employee means any duly elected position, as listed in the policy schedule. 4. POST MUST SUBMIT A PROOF OF LOSS FORM WITHIN 120 DAYS FROM THE FIRST DATE OF DISCOVERY OF THE LOSS. Proof of loss resulting from dishonest acts on the part of the bonded officer is required in settlement of claims. THIS BOND IS ONLY FOR THE YEAR SEPTEMBER 1, 2016 TO AUGUST 31, 2017 The funds of your Post are protected only for that year. Premium for the following year will be due September 1, DETACH AND RETURN THIS SECTION WITH YOUR PREMIUM CHECK TO YOUR DEPARTMENT HEADQUARTERS Give Name, Number, and Location of Post. I hereby apply for A1. Employee/Volunteer Theft (Surety Bond) in the amount of $. for the position of. For the fiscal year from September 1, 2016 through August 31, Number of Persons Bonded: _1_ Number of Locations: _1_ Post Annual Revenue: $. Dated :. Has the post had any bond losses over the past three years?. If Yes, provide a description with date and amount of loss on a separate sheet. Commander Signature Phone Number Street Address and City.. FORM NO. 2

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