MINUTES. Victorian Rally Advisory Panel. 8pm, Tues 14 th February 2012, CAMS Office. 1. Attendees

Transcription

1 Victorian Rally Advisory Panel 8pm, Tues 14 th February 2012, CAMS Office MINUTES 1. Attendees Present: Andrew Ormesher (AO) Andrew Roseman (AR) John Roberts (JR) Stuart Lawless (SLa) Steve Porter (SP) Troy Bennett (TB) Owen Polanski (OP) Stuart Lister (SL) CAMS Personnel Nil Observers/Visitors: David Lambie (DL) 2. Opening / Welcome The Chairman of the meeting, AO declared the meeting open at 20:00 hours. 3. Apologies Scott Spedding (SS)

2 4. Correspondence In Who From About Comments CAMS VSCE & Panel Chairs Contact List Not for distribution, but we have the list if you need to contact any other panel chair. John Carney John Patterson Daniel Fynch Hayden Taylor Blue Rock Stages Late Time division across the event Nissan Nightmoves request permission to run 33km stage Driver Grading requesting an upgrade based on stage times Driver Grading requesting an upgrade based on stage times Approved by Panel VCRS Committee say it should be OK by them. AO to advise JC. Approved by Panel VCRS Committee say it should be OK by them. AO to advise JP. Denied - You need to earn your driver grade as per the rules. AO to advise DF. Denied You need to earn your driver grade as per the rules. AO to advise HT. Nadine Ormesher Rally Gala 2 nd December 2013 Panel consensus that yes, another Gala should be run at roughly the same time next year, back at Etihad. Nadine to source an invoice for the deposit, and AO to pay. Mike Welsh Invoice for 2012 Rally Calendar SS to ensure CAMS have invoiced all the sponsors, and that these are paid in a timely fashion. Scott Spedding Invoice for VRC trophies Paid from VRC Trophy Fund. No further action required. Scott Spedding 2012 VRC Draft Regs for approval Question from TB as to why the SUV class was immediately introduced, after they had deliberately omitted A0, A1 and A2 Cross Country Cars a couple of years ago. Approved to go to VSCE. Col Hardinge 2012 Excel Series Regs for approval Approved to go to VSCE. Alan Patterson VRB 2012 Draft 1 Amendments : st 2WD C Driver Ray Farrell (shows as Dan Parry) Add clarification re Fire Extinguishers Change of contact details for Area Coordinator Neville Bell History: VRB replaced the Rally Addendum (Andy Clark days). Approved to go to VSCE with the above 3 amendments

3 David Lambie Accumulated Funds ACTION Update the sheet that goes out from CAMS to events for the collection of fees. AO to request from Andrew Mackellar. Steve Porter VCRS 2012 Series Regs FYI Agreed to put spec together for a replacement VicRally website, go out to tender, max $5,000 spend, quotes to come in. AR to provide spec by March meeting. Consider Gary Searle paying for VRC scoring? GZH not been well and is absolutely under the pump. AO to talk to Tom Snooks about getting onto Gary Searle. 5. Matters Arising from Previous Minutes Item number Item Responsible Status Rally Victoria Clash with Targa High Country Rally Vic have requested a change of date AO to look into underpayment by GDMR from 2009 into the rally accounts. CAMS AO Closed re-calendaring item further down? BLCC not having paid for the 2009 Begonia. JR JR to take up ($760 for Road Damage, $580 for promotions, to CAMS) these costs with BLCC, and if they are OK to pay them, let us know to get CAMS to generate an invoice 6. Reports (Commissions / Panels / CAMS Personnel OR Information papers, Discussions papers, Decision Papers with copies attached to agenda) ARCOM Nothing Derek Reynolds as our rep advises that he has not been contacted about any meeting. Board of CAMS Nothing heard. State Council Meeting was last week ROPS / VSB14 was raised CAMS administration are allegedly talking to state road authorities. State Council to come back to us with any progress/report from the Administration.

4 State Council Exec Nothing for this panel. Rally Calendar Send cancellation of Bonnie Doon correspondence to SL. Send change of date request for Rally Victoria to SL. (Edit Both of these items should have been correspondence in, but were overlooked by the Panel Chair when constructing the agenda). SL made clear his extreme disappointment with AO over his handling of calendaring matters over the Christmas period. Supplementary Regulations GDMR, Begonia, Blue Rock Stages, Eildon 1600 Stages, Millard Memorial, Gil Davis Memorial Trial all in and are now back with CAMS. ACTION there was some concern raised at the meeting that CAMS may be altering regs after TB has checked them? TB to raise with Andrew Mackellar at CAMS Administration. Event Reports All up to date, nothing for this panel. Finances A request from Col Hardinge came in to use some of the promotions fund to pay the Excel Rally website invoice. APPROVED by Panel. Col to submit the invoice when it arrives. o Rally Development Account (CAMS) :- $42, Dec - $4, paid from this acct for Rally Gala deposit #2 o Road Damage Levy (CAMS) :- $16, o Promotions Fund (CAMS) :- $2, Rally Scrutiny Meeting was last week. Lots of discussion around Rally Calder. Belief that there are rollcage changes and fire extinguisher changes in the printed manual. AO to post a printed manual to JR. Concern over who is an RP inspector AO to send the list to Gary Howard. TRE/TRA Events TA on Sunday just gone, 18 entries. Trailblazer will be the first one, not until the end of April. VRC SS an apology no representative. DL redoing Ray Farrell s trophy will be given to him on Saturday. VCRS Meeting this Friday. Area Coordinators OP to pass on details of Neville Bell s change of details for the VRB to be updated. Rally Panel Stewards Nothing released from the Stewards Panel yet. VRO RH an apology /11 5 Event Checkers Try again next year with the workshop day /11 15 Victorian Rally Bulletin (Change 1) Neville Bell s changes :- 1 Violet Crt Wangaratta njrdbell@bigpond.com (Change 2) Update st 2WD C Driver Ray Farrell (shows currently as Dan Parry). (Change 3) Current : Fire Extinguishers a) All cars must be fitted with one or two fire extinguishers with a minimum capacity of the total extinguishant as listed in Section 11, Road Events, General Requirements Schedule R and Schedule H of the current CAMS Manual of Motorsport. Cars fitted with plumbed in systems must also be equipped with hand held extinguishers, as above. Change to : Fire Extinguishers

5 a) All cars are to be fitted with hand held extinguishers as per Schedule H of the CAMS Manual of Motorsport. For turbo charged cars this is to include at least one AFFF 2.4L as per Schedule H. b) All cars are to be fitted with hand held extinguishers as per Schedule H of the CAMS Manual of Motorsport. It is mandatory for turbo charged cars to be equipped with a AFFF 2.4L as per Schedule H /11 9 CAMS Funds SS an apology /11 13 Rally Permit Scheme DL suggested it is time for another general information to go out to the egroup. AO to action. SLa is potentially going to take over the day to day administration of the scheme. AO to prepare some instructions and work through with SLa /11 1 Tom Roper Letter SL raised that Mike Welsh had approached some people in the ALP about getting a new version of the letter whilst they were in parliament and we were told it would not be signed. AR raised that there is precedence given the AASA letter. No further action this month. 12. Victorian Rally Gala Budget (Actual Spend) In Units Cost Total Sponsorship Etihad $5, Pedders $2, Stuckey $1, MotorUP $ RNR Electronics $ Panel Chairman (paid half the band) $1, Rally Panel - HoF & Service Award invites 6 70 $ Tickets Dinner Tickets $12, Out Etihad Band General Meals $11, Bar (initial "complimentary" drinks) $1, AV Dynamics (projection etc) $2, Band/Crew Meals $ Security/Customer Service for setup 9 hrs 40 $ Victory Room Hire $5, Parking Vouchers (trailers for rally cars) 3 11 $33.00 Party Feet 10-piece $2, Postage $60.00 Postage $10.00 Officeworks - Paper Supplies 1 16 $16.00 InkJetWholesale 1 80 $80.00 Total Income $22,880.00

6 Total Expenses Net Result $23, $ AO explained that ticket prices had been kept very low to ensure a reasonable attendance; and hopefully a small increase in cost next year will cover this years loss, ensure a balanced outcome for next year, and still attract ~200 people. It was noted that some panel members were not happy with AO as Chairman providing Gala sponsorship. Currently AO/Justin Hunt hold the balance of ticket sale money this is to be used to pay the 2012 Season Gala deposit, and any balance returned to the CAMS Development Account (which paid the deposit for the 2011 Season Gala). Nadine Ormesher to source an invoice from Etihad for the deposit. AO to pay. The date for the 2012 Season Gala will be the 2 nd February General Business AR raised a question for the Stewards panel who is going to the GDMR? There are currently no CAMS stewards at the event (the series steward is unlikely to be available that weekend) DL AOC have sent us official correspondence from our meeting with them. DL will go to SOP on Thursday night. AR recommends we make a push to get rally officials up to a bronze grading. 14. Other Business 15. Close and Next Meeting There being no further business, the Chairman closed the meeting at 22:23. I have sighted these minutes and declare they are a true and accurate record of the meeting: CHAIRMAN... DATE:... Next meeting: Tuesday 21 st March 2012, 8pm, CAMS Meeting Room, Caulfield Distribution to: Panel Members Alan Patterson David Lambie Gary Howard (VRSG) VSCE (Norm Gowers) Ben Manning (CAMS) Lewis White (CAMS) VicRally (when reviewed and OK d as accurate by panel members)