2019 World University Summer Games Naples, Italy
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1 2019 World University Summer Games Naples, Italy (3 rd 14 th July) Job Description: 2 nd Deputy Head of Delegation
2 Deputy Head of Delegation (1 Position). Student Sport Ireland seek to appointment the following voluntary role to the Irish delegation (Team Ireland) that will participate at the 2019 World University Summer Games to be hosted by the city of Naples, Italy from the 3 rd 14 th July 2019: 2 nd Deputy Head of Delegation The appointment will report directly to the Head of Delegation. 1. General Brief. Student Sport Ireland seeks a highly professional, qualified and experienced individual to undertake the above role. The Deputy Head of Delegation will support the Head of Delegation (HOD), the 1 st Deputy Head of Delegation and Team Ireland administrative and support staff in the undertaking and delivering, but not limited to, the duties outlined below. In addition, the appointee will also be required to take full responsibility for the implementation of specific actions as identified by the HOD. The successful candidate will support the HOD in: Preparing Team Ireland for the 30 th World University Games ( WUG ) to be hosted by the city of Naples from the 3 rd 14 th July Engendering and fostering an environment of excellence within the Team Ireland delegation both in the lead to and during the WUGs, including planning and administration activities which enhances the opportunity for Team Ireland athletes to excel Creating a positive, vibrant, athlete focused culture Being a confident, committed leader operating in a demanding and challenging environment during the WUGs Taking responsibility for the conduct of Team Ireland during the Games. 2. Reporting to: Head of Delegation. 3. Job Description (but not limited to): Pre Games: The successful candidate will support the HOD in the undertaking of the following duties. In some instances the 2 nd DHOD may be delegated by the HOD to take full responsibility for the undertaking of specific duties. Serve on the Student Sport Ireland High Performance Committee Advise, assist and input to the coordination of preparations for the Games Draft, develop and oversee the implementation of a WUG s communication strategy Chair the WUG19 Eligibility Working Group that will oversee and ratify the Student Eligibility process Assist in the office in the undertaking of specific administrative tasks as required. On Site: The 2 nd Deputy Head of Delegation will: Support the HOD in team building, morale raising exercises and developing a positive atmosphere at Team Ireland HQ Manage the arrival and departure of Team Ireland delegation members throughout the duration of the Games
3 Coordinate the accreditation of the Team Ireland delegation, addressing and resolving accreditation issues as they arise Manage the implement the PR and Communication strategy on site including the daily updating of the SSI communications platforms (i.e. Facebook, Twitter, web site) Chair daily team meetings with medical, administrative and PR staff as directed by the HOD Attend competition events as directed by the HOD Attend daily HOD meetings hosted by the Organising Committee if requested to do so by the HOD Assist in the administration of disciplinary cases, if any Assist in the general administration of the Team Ireland HQ office. Post Games. Attend an evaluation/debrief meeting with the SSI HPC Assist the HOD in the drafting and presentation of a detailed report to the SSI Board with recommendations on Team Ireland participation and performance. 4. Person Specification: The successful applicant will be an energetic experienced team leader, problem solver with a can do attitude who is comfortable working in a challenging and demanding environment, an empathetic people person with the ability to work with strong minded highly motivated ambitious young adults. Specifically, the successful applicant: Understands management principles and their application to managing a national sporting team Demonstrates a clear understanding of the issues relating to managing an international multisports team Has demonstrated the capacity to plan and implement activities, to coordinate individuals and resources, and to maintain appropriate monitoring and controls Has the interpersonal and management skills to successfully motivate and direct others Works effectively with all people and shows initiative in making decisions and taking action Demonstrates strong written and verbal communication skills Competent in dealing with high ranking representatives and officials, fellow sports officials, diplomatic officers and business leaders Maintains personal control and quality standards when faced with long hours of work and changing demands Shows enthusiasm and preparedness to put athlete performance before other considerations Available to travel to the 2019 WUG in Naples in July 2019 and attend all pre WUG SSI HPC meetings in Dublin Demonstrates a good general working knowledge of sport, FISU rules and procedures, in order to support the individual sports athletes and officials through their respective administrative and technical requirements on site Understands the various roles and support needs of performance managers, coaches and athletes in order to perform at their best in competition It is desired (but not essential) that the successful candidate has experience of, and has previously engaged, with SSI and/ or the tertiary sports sector. 5. Remuneration: This is an honorary position no salary, honorarium, or expenses will be paid to the postholder.
4 6. Tenure of Post. The current appointment is for an initial term of one World University Summer Games (Naples in 2019). However, if the applicant is successful in the role s/he will be invited to continue in the role for the 2021 Games. 7. Application Process. SSI now invite applications for the voluntary role of 2 nd Deputy Head of Delegation to the Irish delegation to travel to the 2019 World University Games. In confidence applicants are requested to submit the following documentation to Ciarán Ó hiarnáin, SSI Development Manager, via (ciaran@studentsport.ie): 1. The 2 nd Deputy Head of Delegation Application Form 2. A copy of the applicant s passport page 3. A passport style photo (mobile head jpg via pic will suffice) Please note that by applying for the role all applicants are confirming their availability to attend SSI High Performance Committee meetings in Dublin and to travel to the 30 th World University Games in July 2019 and the 31 st World University Games in The nomination form must be countersigned by a representative of one of the following organisations: Student Sport Ireland Affiliated College National Governing Body for Sport (ROI / NI) Irish Student Sport Governing Body The deadline for receipt of applications is 5pm on Tuesday, 12 th June Student Sport Ireland will consider all applications received by the due date and may call on short-listed candidates for an interview. (Costs of attending interview will be met by the candidate). The interview date has been provisionally scheduled for Friday, 22 nd June at Sport HQ. If you have any queries relating to the position or the World University Games please contact Ciarán Ó hiarnain on (01) or by ciaran@studentsport.ie.
5 EVENT INFORMATION A. Background The World University Games (WUGs), also known as the Summer Universiade, are held every two years under the auspices of FISU, the International University Sports Federation. The WUGs are second in size only to the Olympics with around 13,000 competitors and officials participating at the Games. The 2019 WUG programme will compromise of fourteen compulsory sports and five optional sports (see below) and which are determined by the relevant host country. The WUGs are staged in various cities throughout the world. Ireland teams attending WUGs are supported by Sport Ireland, Sport Northern Ireland and the relevant sporting National Governing Bodies, third level institutions and the students themselves. The WUGs are now an established part of high performance programmes for many Irish athletes in a range of different sports, many of the athletes being funded by Sport Ireland s high performance programme. The WUGs are an ideal stepping stone for young high performance athletes who are either moving from age group events or starting to show significant promise in their chosen sport. The WUGs also act as a significant learning / training opportunity for both athletes and officials in a high performance and global multi-sport environment, which places both athletes and officials at an advantage for the Olympic Games. B. World University Games 2019 The 30 th World University Games will include the following 22 sports: 1. Archery 2. Artistic Gymnastics 3. Athletics 4. Basketball 5. Diving 6. Fencing 7. Football C. Ireland Delegation 8. Gymnastics 9. Judo 10. Rhythmic Gymnastics 11. Rugby Sevens 12. Sailing 13. Shooting 14. Swimming 15. Table Tennis 16. Taekwondo 17. Tennis 18. Volleyball 19. Water Polo Student Sport Ireland is the sole sanctioning body responsible for identifying, selecting and organising Ireland teams and individuals to attend the 2019 WUGs. Student Sport Ireland works closely with relevant National Governing Bodies, Sport Ireland to achieve best results at the WUG s. Student Sport Ireland establishes selection criteria and appoints the Team Managers, coaching staff in each sport in conjunction with the relevant NGBs in addition to overseeing the appointment of medical, administrative and PR personnel. The Irish delegation at the 2017 WUGs held in Taipei, Taiwan consisted of 64 athletes and 27 team officials.
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