Summer Games TOKYO, JAPAN, JULY 24 - AUGUST 9, 2020

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1 Summer Games TOKYO, JAPAN, JULY 24 - AUGUST 9,

2 2020 SUMMER GAMES IN TOKYO ABOUT US 2 Welcome to a Wider World of Sports with Roadtrips For over 25 years, we ve been providing completely customized luxury sports travel experiences to the world s most sought-after and exclusive sporting events. We pride ourselves on delivering top quality sports travel experiences that take the worry out of travel, allowing our guests to enjoy special moments that will create lifetime memories. In order to create the best possible experience for our guests, our preparation begins years in advance of events like the World Cup, the Super Bowl, and the Summer and Winter Games. We visit the host cities to scout out the finest hotels, interview local partners, and test out transportation options. In the process we have fun discovering visitworthy restaurants, attractions, and shops to recommend. We understand that no one knows what your perfect sports travel experience looks like better than you, which is why we offer customized travel and a consultative approach to help you create your ideal vacation. Our personalized packages are curated using distinctive accommodations, VIP viewing and hospitality options, exclusive parties, and a long list of other possibilities that cater to even the most discerning traveler. All of our packages come complete with personal concierge services, and our professional onsite host team is available 24/7 to make sure our guests are completely taken care of at all of our major events. When you travel with Roadtrips, you can be confident that you ll be well looked after by one of the leaders in the sports travel industry. Backed by our years of experience and commitment to excellence, we will take care of all the details so you can relax, enjoy, and immerse yourself in the best sports travel experience ever! Roadtrips is in no way affiliated or associated with the IOC, the Organizing Committee for the Olympic Games, or Tokyo 2020 Olympic Games. The Tokyo 2020 Olympic Games official site is jp. When available, tickets can be ordered separately, direct from the Tokyo 2020 website. Roadtrips base packages do not include tickets. ROADTRIPS IS AN OFFICIAL PARTNER OF THE FOLLOWING ESTEEMED ORGANIZATIONS:

3 2020 SUMMER GAMES IN TOKYO THE EVENT 3 Luxury Travel Packages to the Highly Anticipated Tokyo Summer Games Our 2020 Summer Games travel packages are completely customizable so you can see the Games the way you want. Choose from prime hotels including the iconic Park Hyatt Tokyo, custom event day experiences, and a long list of other extras. Of course all of our guests will receive the high-touch service Roadtrips has become known for, including a personal meet-and-greet upon arrival and VIP 24/7 service from our highly qualified onsite host team. When you travel with Roadtrips, you can rest assured knowing you ll be completely taken care of. Click here for more information on Roadtrips 2020 Summer Games Packages online Greg, thank you again for an amazing trip. We appreciate all you did to make each moment the very best, and the superb attention to detail that went into it. We look forward to working with you again. Phil Vasan, Summer Games

4 2020 SUMMER GAMES IN TOKYO THE EVENT 4 All Eyes will be on Tokyo in 2020 Every four years, the world unites for one of the biggest events in sport. All the excitement surrounding the Summer Games has shifted to Tokyo and 2020 can t come soon enough. While most will enjoy the Summer Games from their televisions, those in attendance in Tokyo will experience something extraordinary. They ll watch history in the making while experiencing that electric atmosphere that seems to exist only at the Games. If there s one sporting event that should be on your bucket list, it s this one. Tokyo is sure to make a wonderful host city and will also have the honor of introducing 5 new sports to the Summer Games: sport climbing, karate, skateboarding, surfing, and the return of baseball/softball. An Epic Event in an Amazing Destination In terms of being an ideal Summer Games host, Tokyo has all the boxes checked. Having previously hosted the Games in 1964, the city has the both the experience and the tourist appeal. Japan s capital is brimming with impressive cultural attractions, outstanding shopping, and incredible gastronomy. And let s not forget the abundance of neon lights, the affinity for electronic gadgets, and the spectacular nightlife. There really is nowhere else in the world like Tokyo and we can t wait show you this fascinating city. We Take Care of all the Details Rest assured knowing that Roadtrips has a highly qualified team of experienced event hosts and local destination experts onsite, available 24 hours a day to assist you with anything that you need. Our host team has plenty of experience in Winter and Summer Games packages and understands travel the way you want it. As well, Roadtrips offers a variety of professionallyhosted tours to the most exciting and distinguished must-see attractions. Create your own 2020 itinerary using our pre-arranged options, which can be combined in any configuration and order to supplement your experience. Click here for more information on Roadtrips 2020 Summer Games Packages online

5 2020 SUMMER GAMES IN TOKYO HOTELS 5 Park Hyatt Tokyo Nishi Shinjuku, Shinjuku-ku, Tokyo, Japan Considered to be one of the city s best hotels, the Park Hyatt Tokyo will be one of the most coveted properties for the 2020 Summer Games. This iconic Tokyo property became famous after starring in the Academy Award winning movie Lost in Translation and while it s clearly an overachiever in the aesthetics department, guests will discover that it excels in every other area as well. The luxurious guest rooms and suites are spacious and designed to resemble a private residence with original artwork. There s an impressive 47th floor health club that boasts a 20-meter lap pool and 270 degree views of Tokyo. The Park Hyatt s restaurants are particularly noteworthy, with the highlight being the New York Grill & Bar on the 52nd floor, where the incredible authentic Japanese cuisine is complemented by a sophisticated vibe and panoramic views of the city. Everywhere in the hotel, the service is impeccable. The Park Hyatt s perfect location in Shinjuku one of Tokyo s best known entertainment districts means that guests are perfectly positioned to explore great restaurants, world-class shopping and many of the Summer Games Venues. Ideal location in Shinjuku, just 1.5 miles from Olympic Stadium TripAdvisor Travellers Choice Award 2018 Condé Nast Traveler Gold List 2018 Iconic New York Grill & Bar restaurant was featured in Lost in Translation Click here for more information on Park Hyatt online

6 2020 SUMMER GAMES IN TOKYO HOTELS 6 Hilton Tokyo Nishi Shinjuku, Shinjuku-ku, Tokyo, Japan The Hilton boasts a great location in Shinjuku, Tokyo s entertainment center, placing guests near enviable shopping, wonderful restaurants, intriguing attractions, and Summer Games venues. In addition to the modern, spacious guest rooms, the Hilton offers a long list of amenities guests can take advantage of. The indoor pool, 24-hour fitness center, and rooftop tennis courts provide plenty of ways to stay active, while the sauna and hot tub allow for total relaxation. The dining options are extensive; from traditional Japanese sushi and teppanyaki, to Chinese Cuisine, to the psychedelic strawberry dessert buffet, there s something to please everyone. Great location in Shinjuku, close to many Summer Games venues TripAdvisor Certificate of Excellence 2018 Four restaurants and two lounges onsite Extensive amenity list including pool, sauna, hot tub, fitness center, and tennis courts Click here for more information on the Hilton Tokyo online

7 2020 SUMMER GAMES IN TOKYO CUSTOMIZE 7 A Custom and Personalized Approach to Travel Here at Roadtrips, we believe that no one knows what your ideal sports travel experience looks like better than you. For that reason, we offer customized travel and a consultative approach to help you create your perfect trip, one that will leave you with memories to last a lifetime. We invite you to call one of our Sports Travel Specialists at (weekdays between 8:30 AM and 5:00 PM CST) to discuss what your custom trip will look like. Or, fill out the information we need to build your custom trip request online and one of our Sports Travel Specialists will contact you. Click here for more information on Roadtrips 2020 Summer Games Packages online A lot of great memories during our recent Olympics trip. Your organization did a great job in taking care of us and we look forward to working with you in the years to come. Robert R. Sharp, Summer Games

8 2020 SUMMER GAMES IN TOKYO INCLUSIONS 8 Your 2020 Summer Games Package Inclusions Personalized meet and greet service by Roadtrips staff upon your arrival Your choice of first class accommodations in Tokyo Full Breakfast Daily Event day experiences Options for event transportation Tokyo Welcome Kit Personalized itinerary Summer Games Commemorative Gift Package Hotel Transfers Upon Arrival Onsite hosts and local assistance Expert travel and concierge services of the Roadtrips At- Your-Service Desk All taxes and service charges Click here for more information on Roadtrips 2020 Summer Games Packages online

9 2020 SUMMER GAMES IN TOKYO OPTIONAL ADD-ONS Summer Games Optional Add-Ons & Possibilities There are numerous optional add-ons and possibilities you may want to consider adding to your Summer Games Experience. From day tours to spa treatments or dinner reservations, it is your experience to customize. Optional add-ons and possibilities include: Hotel room upgrades Private transfers (sedan, limousine, luxury motor coach) Private guides for tours and transportation Day Tours Excursions Pre and/or Post Tokyo extension Airfare (economy, first class, private jet) Click here for more information on Roadtrips 2020 Summer Games Packages online

10 2020 SUMMER GAMES IN TOKYO SCHEDULE 10 Summer Games Schedule July/August 22 Wed 23 Thu 24 Fri 25 Sat 26 Sun 27 Mon 28 Tue 29 Wed 30 Thu 31 Fri 1 Sat 2 Sun 3 Mon 4 Tue 5 Wed 6 Thu 7 Fri 8 Sat 9 Sun Ceremonies Archery Athletics Badminton Basketball Boxing Canoeing Cycling Diving Equestrian Fencing Field Hockey Football Golf Gymnastics Handball

11 2020 SUMMER GAMES IN TOKYO SCHEDULE 11 July/August 22 Wed 23 Thu 24 Fri 25 Sat 26 Sun 27 Mon 28 Tue 29 Wed 30 Thu 31 Fri 1 Sat 2 Sun 3 Mon 4 Tue 5 Wed 6 Thu 7 Fri 8 Sat 9 Sun Judo Modern Pentathlon Rowing Rugby Sevens Sailing Shooting Swimming Synchronized Swimming Table Tennis Taekwondo Tennis Triathlon Volleyball Water Polo Weightlifting Wrestling Opening/Closing Ceremony Event Competitions Medal Competitions

12 2020 SUMMER GAMES IN TOKYO VENUES Summer Games Venues For the 2020 Summer Games, Tokyo s event venues have been divided into two zones: The Heritage Zone, where some of the original venues from the 1964 Summer Games are located; and the Tokyo Bay Zone, which includes many of the brand new venues as well as most of the water sports venues. When the zones are circled along the borders, the resulting shape is the infinity symbol, which represents the limitless potential of the athletes and the host city. The Athletes Village is appropriately located where the two zones meet. Particularly impressive is the fact that 28 of the venues are within five miles of the centrally-located Olympic Village, making things very convenient for anyone attending the Summer Games. Click here for more information on Roadtrips 2020 Summer Games Venues online Fantastic! We booked our trip to the 2012 London Olympics with Roadtrips. They did a wonderful job arranging lodging and tickets to events. They were on site at our hotel and always available to answer questions and arrange activities. Would absolutely use them again! Michelle Harper, Summer Games

13 2020 SUMMER GAMES IN TOKYO Heritage Zone. The Heritage Zone encompasses Tokyo s city center and main business area. As mentioned earlier, this zone contains iconic venues from the 1964 Summer Games including Yoyogi National Stadium and Nippon Budokan. In addition, the site of the Tokyo s former National Stadium (which was demolished in 2015) will be home to the incredible new Olympic Stadium which is currently under construction. Scheduled for completion in 2019, this incredible stadium will be the hub of the excitement in 2020, housing the opening and closing ceremonies, athletics events, and the football final. Both the Park Hyatt Tokyo and the Hilton Tokyo are located inside the Heritage Zone. Equestrian Park Equestrian Kokugikan Arena Boxing Musashino Forest Sport Plaza Modern Pentathlon, Badminton Nippon Budokan Judo, Karate Olympic Stadium Opening and Closing Ceremonies, Athletics, Football Final Tokyo International Forum Weightlifting Tokyo Metropolitan Gymnasium Table Tennis Tokyo Stadium Football, Modern Pentathlon, Rugby Yoyogi National Stadium Handball Tokyo Bay Zone Located just southeast of the city center, the Tokyo Bay Zone includes plenty of innovative infrastructure that will host some of the most exciting events at these games, including aquatics, gymnastics, and beach volleyball. Comprised partially of artificial islands, this zone includes nearly twice as many venues as the Heritage Zone as well as the International Broadcast Center. Offering a balance of modern architecture and relaxing green space, the area is expected to continue be a hub of development even after the completion of these Games. Aomi Urban Sports Venue Skateboarding, Sport Climbing Ariake Arena Volleyball Ariake Tennis Park Tennis Canoe Slalom Course Canoe/Kayak Slalom Dream Island Archery Field Archery Makuhari Messe Hall A Taekwondo, Wrestling Makuhari Messe Hall B Fencing Odaiba Marine Park Triathlon, Marathon Swimming Olympic Aquatics Centre Swimming, Diving, Synchronized Swimming Olympic BMX Course BMX Cycling Olympic Gymnastic Centre Gymnastics Sea Forest Cross-Country Course Equestrian Eventing Sea Forest Waterway Rowing, Canoe/ Kayak Sprint Seaside Park Hockey Stadium Hockey Shiokaze Park Beach Volleyball Tatsumi International Swimming Centre Water Polo Outside Venues Asaka Shooting Range Shooting Enoshima Yacht Harbour Sailing Fukushima Azuma Baseball Stadium Baseball, Softball Ibaraki Kashima Stadium Football International Stadium Yokohama Football Izu Mountain Bike Course Mountain Cycling Izu Velodrome Track Cycling Kasumigaseki Country Club Golf Miyagi Stadium Football Saitama Stadium Football Saitama Super Arena Basketball Sapporo Dome Football Tsurigasaki Beach Surfing Venue Surfing Yokohama Stadium Baseball, Softball TBA Basketball 3 3, BMX Freestyle

14 2020 SUMMER GAMES IN TOKYO RATES 14 Summer Games Package Rates The rates below are based on a travel package including six nights in your choice of first class accommodations, roundtrip airport transfers, personalized meet-and-greet upon arrival in Tokyo, daily breakfast, your preferred event day experiences, 24/7 onsite host services and more. However, you can completely customize your package to make it perfect for you. Hotel Package Room Type Package From Hilton Tokyo Executive Room $8,795 Hilton Tokyo Executive Junior Suite $10,125 Hilton Tokyo Executive Tower Suite $11,345 Park Hyatt Tokyo Park Room $13,025 Park Hyatt Tokyo Park Deluxe Room $15,105 Park Hyatt Tokyo Presidential Suite Call for rates *Rates are per person in USD based on double occupancy. Single occupancy rates are available. Triple and Quad occupancy may be available. A 25% deposit is required to secure your package. Second 25% deposit is due April 1, Third 25% deposit is due October 1, Final balance will be due April 1, Availability and pricing subject to change prior to booking. Click here for more information on Roadtrips 2020 Summer Games package rates online

15 2020 SUMMER GAMES IN TOKYO CONTACT US 15 Create Your Personalized Sports Travel Experience To create your personalized sports travel experience or for information on our complete line-up of sports travel packages, call one of our sports travel specialists at or visit us online at: I booked through Roadtrips for my trip to the Summer Games in London in They had everything well organized and all the details taken care of. I had a problem with my daughters passport and she arrived a day later. They went out of their way to help us and work with us. I am going with them to the 2016 Summer Games in Rio and can t wait! Margo Murray, Summer Games

16 2020 SUMMER GAMES IN TOKYO TERMS & CONDITIONS 16 Roadtrips Travel Package Terms & Conditions Upon payment of the deposit, the buyers and travelers agree to be bound by the following terms and conditions. Additional terms and an accelerated payment schedule may apply for guests of our Summer Games, Winter Games and World Cup programs. Please refer to the specific product brochure for each of these events for additional terms and conditions. Roadtrips and sponsoring representative(s) (collectively Roadtrips ) are acting solely as agents. Roadtrips is responsible for making the arrangements for accommodations, services and event tickets that constitute the travel package, except to the extent that those accommodations, services or event tickets cannot be supplied or become no longer available for reasons beyond Roadtrips control. Roadtrips shall not be liable, for any personal injury, property damage, inconvenience, loss of time, or any other loss or damage, direct or indirect, arising out of any act, omission or negligence of any direct air carrier, motor coach company, hotel or any other person rendering any service or providing any accommodation or event in conjunction with the travel package. Roadtrips shall not be liable, for any injury, loss or damage, direct or indirect, sustained as a result of theft, accident, mechanical breakdown, government action, weather, act of God, failure to make timely payments, or any other reason beyond Roadtrips control. Cancellations and Refunds Roadtrips requires written notification of cancellation from the traveler. Cancellation notifications received before final payment is due are subject to a cancellation fee equal to the deposit payments. Cancellations received after final payment is due are subject to a cancellation fee equal to 100% of package amount. All travel documents, if issued, must be returned to Roadtrips prior to any refund being issued. Refunds shall not be given for unused travel services or any portion thereof. If cancellation by one or more travelers alters the room requirements of the remaining travelers, travelers still traveling may be required to pay a revised rate. Unless otherwise stated in the purchase order, group bookings are 100% non cancelable and non refundable. We regret that we cannot make exceptions for personal emergencies. We recommend that you consider purchasing tour cancellation insurance. Exceptions to this policy cannot be made for any reason, including weather, acts of God, terrorism, civil unrest, personal or medical emergencies. Changes to Booking Any changes to traveler s booking requested more than 60 days prior to event date are subject to a $100 administration fee per change made. Any changes within 60 days of the event are subject to full cancellation charges. Re-sale of all Roadtrips packages is strictly prohibited without the express written consent of Roadtrips. Permitted re-sales are subject to a 15% transfer and changes fee based on the original purchase price of the package. Documentation & Personal Identification It is the responsibility of each individual traveler to obtain the documentation required for their trip such as passports, visas, birth certificates and photo identification. Travelers entering the United States and Canada are required to show a passport for entry. Those denied at any border will not be entitled to any refund. Canadian Goods & Services Tax Travel packages occurring solely in the following Canadian provinces/territories are subject to 5% Canadian Goods and Services Tax: Manitoba, Alberta, British Columbia, Saskatchewan, Northwest Territories, Nunavut, and Yukon. Travel packages occurring in the following Canadian provinces/territories are subject to Harmonized Sales Tax at the following rates: Ontario 13%, Prince Edward Island 14%, New Brunswick 13%, Newfoundland and Labrador 13%, and Nova Scotia 15%. Non-residents of Canada may be able to submit a visitor tax refund form to receive a portion of their tax back on their sports travel package. Hotel Accommodations Traveler agrees to be responsible for all incidental charges incurred in excess of those covered by the package. Incidental charges can include food, beverages, telephone use, internet use, parking fees, and other hotel charges. All hotels require a credit card or deposit for incidental charges at time of check-in. Hotels expect departing guests to vacate rooms by 12 noon and arriving guests to check-in later than 3pm to allow for cleaning and maid service. Host hotels do their best to minimize inconvenience and store luggage if you arrive early or need to depart late. Roadtrips reserves the right to substitute confirmed hotels with comparable accommodations at either their own or the hotel s discretion. Accommodations are subject to availability. Names of travelers staying in the Hotel must be provided to Roadtrips 30 days prior to travel. Late names, or name changes, that occur inside 30 days of travel will be charged a $50.00/room fee. Late names, or name changes, that occur inside 14 days of travel will be charged a $75.00/room fee. Tickets Unless stated otherwise, Roadtrips is not and does not hold itself out to be the official ticket box office for the events in any travel package. Upon payment of the deposit, traveler acknowledges that Roadtrips often pays a premium to obtain tickets to sold out events and that Roadtrips accesses tickets from a variety of sources that may or may not include the official ticket sales channel and secondary ticket market sources. Traveler hereby gives permission to Roadtrips to use its best judgment and experience and all available ticket sources to provide the tickets included in the travel package. In the event that Roadtrips is not able to provide tickets ordered, or a reasonably comparable alternative, Roadtrips will reimburse the traveler an amount equal to the amount paid by the traveler for the tickets purchased but not delivered. This reimbursement will constitute the full and final extent of Roadtrips obligation to the traveler in respect to the non-delivery and any loss or damage, direct or indirect, arising there from. Credit Card Payments Traveler s authorization to use his credit card number for deposit and/or final payments indicates his complete compliance with our booking terms and conditions, whether or not traveler has actually signed the appropriate draft. Verbal authorization of traveler s credit card confirms traveler s reservation. Visa, MasterCard, American Express, Discover, checks and Electronic Funds Transfer are all acceptable forms of payments. All payments made by check should be made payable to Roadtrips. Some credit card companies may impose a Foreign Transaction Fee even though your transaction is denominated in U.S. dollars. This is an arbitrary fee that occurs in a small number of cases and accrues entirely to the credit card issuing bank. Roadtrips does not control these bank-imposed fees nor does Roadtrips derive any benefit from them, monetary or otherwise; we are therefore unable to accept responsibility for the fees. Payment Rules Please refer to the event specific payment schedules at and/or in Roadtrips marketing documents. The initial deposit payment can be made by wire transfer, bank check, or credit card. All subsequent payments of $10,000 or more must be made by wire transfer, bank check, or personal check. All Credit Card payments greater than $10,000.00, with the exception of the initial deposit, are subject to a service fee of 2.65%. Late payments are subject to a late payment fee of 2.5% of the total outstanding balance of the invoice. This fee is automatically assessed at the point where a payment is past due. Payments that are more than 14 days in arrears are subject to immediate cancellation of the entire invoice with no refund. Airline Reservations and Changes Roadtrips has no affiliation with any airline. Any airline reservations done on a traveler s behalf by Roadtrips are subject to the applicable airline rules and regulations, changes and cancellation policies. Traveler is advised to contact their airline 12 hours before departure and again 4 to 6 hours to re-confirm departure time. Affiliation Roadtrips is not affiliated with any sports team, league, association or organization, unless otherwise stated. Jurisdiction These terms and conditions shall be governed by the law of the Province of Manitoba and of Canada where applicable. Any disputes regarding these terms and conditions shall be resolved exclusively in the courts of the Province of Manitoba, Canada. I have read, fully understand and agree to be bound contractually with Roadtrips by these terms and conditions.