ENTRY INFORMATION PACK

Transcription

1 ENTRY INFORMATION PACK

2 IWAS GAMES COMMITTEE Chairperson Dina Sotiriadi Games Technical Manager Jan Bockweg Committee Member Phil Galli Committee Member Abdel Nasser Brahamia Committee Member Gyorgy Urr IWAS CEO Charmaine Hooper IWAS Head of Operations Elin George DRAFT SCHEDULE Thurs Fri Sat Sun Mon Tues Wed 30-Nov 01-Dec 02-Dec 03-Dec 04-Dec 05-Dec 06-Dec Arrivals Classification Opening Ceremony General Assembly Technical Meeting Team Managers Meeting Athletics Training Training Swimming Training Training Para Taekwondo Training Training Archery Training Training Table Tennis Training Training Demonstration Sport Closing ceremony Departures All events at Complexo Desportivo, Vila Real de Santo António The draft schedule is subject to change and the TD also reserves the right to make changes to the sport specific schedule. ENTRY PROCEDURE & DATES All entries must be managed on the IWAS Management System (IMS) by the IWAS Member Nation. In exceptional circumstances, Secondary Users can be authorised to use the IMS providing full, written authorisation is received from the IWAS Member in the country. Please note, no entries received via will be accepted. Entry Stage Deadline Obligations Pre-Entry Call Intention to Compete 20 April 2017 No financial obligations First Entries Entry by Number 3 July 2017 Registration Fees due Final Entries Entry by Name 2 October 2017 Inclusive Day Rates due

3 ACCOMMODATION The Yellow Praia Monte Gordo will accommodate all teams attending the Games. The 4-star hotel is located 3km away from the sports facilities and 50m from the coastline of Monte Gordo. The hotel has indoor and outdoor swimming pools, free guest Wi-Fi, bar, gym and health club. Private parking is also available at a surcharge. Limited wheelchair accessible rooms are available in the hotel therefore no rooms will be allocated to any individuals and the accessible bathrooms will be available for communal use only. For those who are unable to manage in their allocated rooms, shower room facilities in the hotel s health club are also available. Accommodation and full board (breakfast, packed lunch and dinner) costs are included in the Inclusive Day Rate. Single occupancy rooms will be charged at a supplement. If single rooms are unavoidable due to numbers/gender of teams, please contact games@iwasf.com to arrange separately.

4 TRANSPORT Transfers to and from Faro airport will be provided on the arrival and departure days detailed on the schedule. Shuttle transport will be provided for teams to travel between the hotel and sport venue throughout the Games (pre-competition, lunch-time & post-competition). The distance between the hotel and sports venue is 3km/1.8 miles on flat terrain. Bicycles can also be hired from the hotel at a cost of 1 per day. The cost of all travel detailed above is included in the Inclusive Games Rate. SPORT FACILITIES is located 3km away from the hotel facilities and will play host to all sports on the programme. 400m 8-lane synthetic polytan track 25m 6-lane swimming pool with 50m 3-lane warm up/training pool Multi-purpose indoor area Throwing area with adjoining grass field A medical centre, the Centro Médico Internacional de Vila Real de Santo Antonio is located directly next to the sport facilities, should they be required.

5 PAYMENT INSTRUCTION All registration fees must be made to IWAS in Sterling (GBP/ ) by bank transfer at the details below; National Westminster Bank PLC., PO Box 54, 22 Market Square, Aylesbury, Bucks HP20 1TR, UK Account Name: IWAS ACCOUNT NO SORT CODE SWIFT CODE nwbkgb2l IBAN GB85NWBK All Inclusive Day Rate fees must be made in Euros (EUR/ ) by bank transfer at the details below; F. van Lanschot Bankiers Postbus 583, 8000 AN Zwolle, The Netherlands ACCOUNT NO BIC CODE FVLBNL22 IBAN NL22FVLB The following payment reference must be used for all bank transfers: WorldGames*NATION* Please send proof of payments to games@iwasf.com. Under no circumstances will monies owed by IWAS Members be exchanged at the Games. All monies owed must be paid by bank transfer at the details above. No accommodation will be booked for teams until payment is received in full. CONDITIONS OF PAYMENT Registration fees received in First Entries are non-refundable. Exceptional circumstances will be dealt with on an individual basis. All fees incurred on the bank transfer, including fees in domestic and foreign intermediary banks, must be covered by the payer. ATHLETE REPLACEMENT/SUBSTITUTION Nations can replace/substitute competitors of the same gender, class and event for those that have had to withdraw for whatever reason up to two weeks (16/11/2016) before the start of the Games. IWAS reserves the right to refuse any substitution or replacement after this time. INSURANCE Competitors must provide insurance for their own accident and liability. IWAS accepts no liability and assumes no responsibility for loss or theft of materials or personal belongings during the games. All participants have the duty to observe safety regulations and other rules of the facilities provided.

6 VISA Please check with your local Embassy or High Commission to see what the Visa requirements are for entering Portugal from your country. It is the responsibility of the nations to manage their own VISA requirements. Requests for visa invitation letters should be managed when submitting your final entries on the IWAS Management System. Visa invitation letters will not be issued until Registration Fees are received in full. TECHNICAL MEETINGS Sport Technical meetings will be held the day before competition begins or as appropriate. The time and location of this meeting will be available upon arrival. Only sport specific matters can be raised and resolved in this meeting. The Team Manager Meetings can deal with the issues unrelated to sport. TEAM MANAGER MEETINGS Team Manager Meetings will address any issues excluding sport, for example, accommodation, transport and issues relating to finance. The first Team Manager s Meeting on arrival day will allow teams to confirm their flag and anthem for medal presentations. ACCREDITATIONS A recent passport sized photo, with a clear, light coloured background must be uploaded to the entry system for every member of the delegation. Accreditations will be available upon arrival to the Games. ATHLETE LICENSING IPC Licensed athletes must have a valid, current, IPC Review or Confirmed International Classification to be eligible to have their results recognised by IPC, for purposes of rankings, records and qualification for future events, prior to the start of competition. Please note, this is not a requirement for entry into the Games only for athletes requiring recognition of results from IPC. All athletes competing in Para Taekwondo must be licensed with the WTF ahead of entering the Games. ANTI-DOPING The IWAS Anti-Doping Code, a signatory of the World Anti-Doping Agency (WADA) Code, will apply to all sports. Athletes can be tested at any time, during or out of competition. For more information on the IWAS Anti-Doping Code, please visit the IWAS website.

7 SPORTS PROGRAMME ARCHERY No ranking points apply COMPETITION DATES 3-4 December 2017 CLASSIFICATION COMPETITION RULES GENERAL RULES Viability dependent on numbers Held under World Archery rules Distance under discussion ATHLETICS (INCLUDING RACERUNNING) World Para Athletics Approval Application in progress COMPETITION DATES 3-5 December 2017 TRACK AAF Accredited Outdoor, Synthetic Polyurethena - Politan 8 Lanes COMPETITION RULES CLASSIFICATION EVENTS World Para Athletics Rules & Regulations will apply. IWAS Point Score Table for Athletics to be used for all events. Evaluation of all International Officials and Classifiers will be conducted in November IPC will endeavour to appoint International Classifiers and Officials to the IWAS World Games following this evaluation. Appointments will be subject to availability but every effort will be made to appoint persons to attend All P.I Athletics and RaceRunning events offered SWIMMING (SHORT COURSE) World Para Swimming Approval Application in progress COMPETITION DATES 3-5 December 2017 COMPETITION RULES GENERAL RULES World Para Swimming Rules & Regulations will apply Countries may enter 3 athletes in individual events and one team in each relay event

8 CLASSIFICATION Evaluation of all International Officials and Classifiers will be conducted in November IPC will endeavour to appoint International Classifiers and Officials to the IWAS World Games following this evaluation. Appointments will be subject to availability but every effort will be made to appoint persons to attend To have an athlete classified, they must: be registered and licensed in the SDMS database, and uploaded all medical documentation six weeks prior to Classification be entered in a minimum of one 100m S event (Freestyle, Backstroke, Butterfly) and 100m SB event (Breaststroke) apply for a slot on the classification schedule approximately 2 months in advance with Para Swimming (contact: natasha.gilbert@paralympic.org) TABLE TENNIS No ranking points apply ITTF Para Table Tennis supported COMPETITION DATES 3-4 December 2017 CLASSIFICATION Para Table Tennis Classification viability dependent on numbers COMPETITION RULES GENERAL RULES PARA TAEKWONDO Para Table Tennis Rules and Regulations apply Maximum 6 athletes per country, per class Team events maximum 2 team per country, per class No restrictions on open classes, however competitors must have entered in Team and/or Class events Para Taekwondo G6 World Ranking event COMPETITION DATES 3-4 December 2017 TEAM MANAGER S MEETING & DRAW 2 December 2017 venue TBC CLASSIFICATION WTF Classification panel present on 2 December 2017 COMPETITION RULES Held under WTF Para Taekwondo Competition rules GENERAL RULES COMMENTS Each team may enter an unlimited number of athletes to K41, K42, K43 and K44 sport classes. Para Taekwondo teams must register on both the WTF entry system for ranking and licensing purposes and the IWAS Management System for visa invitations and accommodation/transport bookings.