2015 WORLD CUP #2 CAIRO, EGY

Transcription

1 UNION INTERNATIONALE DE PENTATHLON MODERNE-UIPM 2015 WORLD CUP #2 CAIRO, EGY INVITATION LETTER Dear Friends, The UIPM Union Internationale de Pentathlon Moderne, together with the Egyptian Federation of Modern Pentathlon, has the pleasure of inviting a delegation of your country to participate in the 2015 UIPM Modern Pentathlon World Cup #2 to be held in Cairo, Egypt, from March 2015 according to the following programme: Programme: (all times to be confirmed) 17 Mar 18 Mar Arrival of Delegations Arrival of Delegations 12:00 Equipment Control Le Méridien Heliopolis Hotel TBD Press Conference Technical Meeting Women s Qualification Technical Meeting Men s Qualification Le Méridien Heliopolis Hotel 20:00 Le Méridien Heliopolis Hotel Women s Qualification Competition 19 Mar 08:00 Fencing/Swimming Int. Cairo Stadium 10:00 Jumping Test Int. Cairo Stadium 14:30 Combined Event Int. Cairo Stadium Men s Qualification Competition 20 Mar 08:00 Fencing/Swimming Int. Cairo Stadium 14:30 Combined Event Int. Cairo Stadium After Awarding Technical Meeting Men & Women Finals Int. Cairo Stadium Women s Individual Final 21 Mar 08:00 Women s Final Fencing Ranking Round Int. Cairo Stadium 11:00 Swimming Int. Cairo Stadium 13:00 Fencing Bonus Round Int. Cairo Stadium 14:30 Riding Int. Cairo Stadium 16:30 Combined Event Int. Cairo Stadium 17:00 Award Ceremony Int. Cairo Stadium Men s Individual Final 22 Mar 08:00 Men s Final Fencing Ranking Round Int. Cairo Stadium 11:00 Swimming Int. Cairo Stadium 13:00 Fencing Bonus Round Int. Cairo Stadium 14:30 Riding Int. Cairo Stadium 16:30 Combined Event Int. Cairo Stadium 17:00 Award Ceremony Int. Cairo Stadium After Awarding Technical Meeting Mixed Relay Int. Cairo Stadium

2 Mix- Relay Competition 23 Mar 24 Mar 25 Mar 08:00 Fencing Ranking Round/Swimming Int. Cairo Stadium 13:00 Fencing Bonus Round Int. Cairo Stadium 14:30 Riding Int. Cairo Stadium 16:30 Combined Event Int. Cairo Stadium 17:00 Award Ceremony Int. Cairo Stadium 18:00 Closing Banquet Le Méridien Heliopolis Hotel Departure of Delegations not Attending the University Open Championships University Open Championships Competition for Men & Women Departure of Delegations Attending the University Open Champion COMPETITION RULES The competition will be carried out according to the UIPM Rules. Swimming: 50m outdoor swimming pool / 8 lanes Fencing: 9 pistes indoor / 1 piste outdoor (Absolute Fencing Supply) Combined Event: 38 precision laser targets (Manufacturer: TBD); grass, sand and asphalt surface. COMPETITION VENUES Int. Cairo Stadium; El Estad El Bahary St. Off Salah Salem Rd., Nasr City, Cairo, stadium.org.eg TRAINING The LOC will offer training facilities for swimming, shooting and fencing from March 17, ACCOMMODATION Teams will be accommodated in Le Méridien Heliopolis Hotel address : El Orouba Street, Heliopolis Cairo Egypt website : Please note that the Technical Meeting, Accreditation Office, LOC Office etc. will be in the Le Méridien Heliopolis Hotel. Teams can choose their rooms via the UIPM online registration system. Rooms are reserved on a first come first served basis so if one category becomes full, it will no longer be possible to choose this option. TRANSPORT Transportation from the Cairo Int. airport to the official hotels and the return journey is only guaranteed if flight information is provided in the registration system in good time and prior to the deadline. Transportation from the official hotel to the venues for athletes will be according to the training and competition programme.

3 FINANCIAL CONDITIONS For delegations (athletes, coaches and officials) reserving the accommodation package, the prices are as follows:* EUR 120 for a Triple room per night per person (very limited capacity) EUR 130 for a double room per night per person EUR 150 for a single room per night per person (limited capacity) This price includes full board accommodation, local transportation from/to the event and shuttle from/to Cairo Int. Airport. Delegations wishing to arrange their own accommodation must pay an accreditation fee per participant (athlete, coach, or official) to the LOC. The amount of the Accreditation fee is set at 75 EUR per day per person with a minimum payment of 4 days (300 EUR). For this, we will provide lunch packets for the competition days and allow access to official transportation between the Competition hotel and competition sites. By March 15, 2015, a non- refundable 30 percent deposit must be sent to the LOC after which you will receive an invoice for the remainder of the total cost for your delegation. This may be paid in cash (in EUR or the equivalent in USD according to the current rate on the same day of payment using at the accreditation desk on arrival, but we strongly recommend sending by bank transfer in advance. BANK ACCOUNT DETAILS Beneficiary Name: Egyptian Federation of Modern Pentathlon. Beneficiary's bank: Commercial International Bank (CIB). Bank's address: ABBAS AL AKKAD BRANCH 51, 53 ABBAS AL AKKAD STREET, NASR CITY, EGYPT Account Number: Euro USD Swift No : CIBEEGCXO14 As a reminder, if on arrival for the competition, the team has fewer athletes and/or officials than submitted in the registration system and without informing the Organising Nation/LOC at least 7 days prior to their arrival, the NF will pay a fine to the Organising Nation/LOC of 200 EUR for each person not attending. DEADLINES Delegations are kindly reminded that the UIPM Online registration system is obligatory. The online system will be open from 15 January All information must be submitted, including flight information, pistol serial numbers, accommodation bookings, etc. by 15 March Any changes after this must be sent by to the organiser. Following closure of the registration system on 15 March 2015, a NF must enter the competition with at least one pentathlete/team per confirmed gender or Mix Relay. Any failure to take part after having sent their final entries will pay a fine of 600 EUR to the UIPM.

4 We would appreciate early confirmation of your intention to participate or not and submit this by to before 5 March Deadlines are as follows: Participation Confirmation before 5 March 2015 Deadline to send 30% deposit 15 March 2015 Closure of Registration 15 March 2015 If we do not receive complete information of your delegation prior to closure of the registration system or we do not receive your Delegation s deposit payment, then we will consider your delegation as non- participating. ATHLETES LICENSES Athletes are only allowed to participate in UIPM sanctioned events if they are in possession of a valid Athletes License. Registration is not possible without a License Number. If an athlete does not have a license they will not be allowed to take part in the competition. You are reminded of Rule ii): Pentathletes without riding ability listed in the database and without a letter from their NF confirming their ability to ride may compete at World Cup competitions in the qualification for the Final, but if they qualify for the Final, must relinquish their place to the next placed pentathlete qualified rider from their group. INSURANCE According to UIPM Rules all members of attending delegations should insure themselves in case of accidental injury or illness. The organizer will not accept any responsibility financial or other, for any loss, injury or illness of any member of the delegation. VISAS & VACCINATIONS Visiting NFs should confirm visa and vaccination requirements for entry into Egypt prior travelling to the event. The LOC cannot accept responsibility for arranging visas but can provide specific letters of invitation if needed. If you need a Visa to enter Egypt please contact us at efmp@pentathlonegypt.org. For information if you need a visa or vaccinations please contact your nearest Embassy or Consulate or visit : 0Application FIREARMS Firearms licenses are a legal requirement when bringing air and CO2 pistols (cylinders for the laser pistols) into Egypt for competition purposes. So, please note the pistol model and serial number clearly in the registration system in order to make the necessary Entering and Exiting licenses.

5 GENERAL INFORMATION All athletes are kindly requested to wear their official national uniform at the competition. Please also bring a CD of your national anthem and a national flag (120 80cm). Weather conditions: Celsius in March Voltage: 220 V LOC CONTACT DETAILS Please contact directly the LOC for local information regarding family and friends wishing to attend the competition or for any local questions you may have. efmp@pentathlonegypt.org We look forward to seeing you in sunny Cairo in Best regards, Dr. h.c. Klaus Schormann UIPM President Sharif A. Elerian EFMP President OFFICIAL ADDRESSES International Federation: Address: UIPM Union Internationale de Pentathlon Modern. Stade Louis II, Entree E, 13 av. des Castelans, Monte Carlo - Monaco website: tel/fax: Organising Federation: Address: Nasr City, P.O Box website: tel/fax: uipm@pentathlon.org T F Egyptian Federation of Modern Pentathlon. Egyptian Federation of Modern Pentathlon (EFMP) El Estad El Bahary St, Sports Federation Building efmp@pentathlonegypt.org [+20] / [+20]