LONDON GROVE TOWNSHIP BOARD OF SUPERVISORS MEETING MINUTES April 6, :00 P.M.

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1 LONDON GROVE TOWNSHIP BOARD OF SUPERVISORS MEETING MINUTES April 6, :00 P.M. MEMBERS PRESENT: David Connors Michael Pickel Richard Scott Harper Robert Weer STAFF PRESENT: Steven C. Brown, Township Manager Shane Kinsey, Public Works Director Jacqui Guenther, Finance Director Dawn Maciejczyk, Administrative Assistant Tom Bolko, Inniscrone Golf Club 12 audience members PLEDGE OF ALLEGIANCE Mr. Scott Harper led the audience in the pledge of allegiance. I. CALL TO ORDER: Mr. Scott Harper called the meeting to order at 7:00 p.m. II. PUBLIC COMMENT: Mr. Scott Harper asked for any public comment. There was none. III. CORRECTION/APPROVAL OF MINUTES The meeting minutes of March 2, 2016 were reviewed. A motion was made by Mr. Pickel to approve the meeting minutes of March 2, 2016, seconded by Mr. Weer and approved by a vote of 4-0. The meeting minutes of March 16, 2016 were reviewed. A motion was made by Mr. Pickel to approve the meeting minutes of March 16, 2016, seconded by Mr. Weer and approved by a vote of 4-0. IV. REPORTS FOR MARCH 2016 Code Department Mr. Brown presented the Codes Department report as prepared by Mr. Kirk and Mrs. Zunino. There were no comments or questions. Inniscrone Golf Course Mr. Tom Bolko, General Manager, reported the golf course revenues for March. Mr. Bolko stated that the golf course revenues are up 32 % over March 2014 and 122 % over March In the first quarter gross revenue has increased 33% over This has been the best first quarter in four years. Mr. Connors made a motion to approve the purchase of the new mower, seconded by Mr. Scott Harper and approved by a vote of 3-1. Mr. Pickel voted nay. Public Works Mr. Kinsey presented the Public Works Department report. There were no comments or questions. Mr. Kinsey and the Board of Supervisors had a discussion in regards to the dog waste problem at the dog park and along the trails. The Board of 1

2 Supervisors wants to close the dog park for one month and re-evaluate in May. Mr. Kinsey also stated that there is also an issue with people being in the park after dusk. He suggested possibly adding a gate. The Board does not want to take any action on this matter at this point. Mr. Pickel made a motion to close the dog park due to the dog waste issue for one month and re-evaluate opening the dog park again in May, seconded by Mr. Connors and approved by a vote of 4-0. Finance Report The Financial Report was reviewed with the Board by Ms. Guenther. There were no comments or questions. Mr. Pickel made a motion to approve the Finance Report as presented. Mr. Weer seconded the motion and it was approved by a vote of 4-0. Odor Report Mr. Scott Harper stated that the Township received 1 phone call about odor; also the Department of Environmental Protection (DEP) reported 15 s. There were no questions from the Board. State Police Mr. Scott Harper reviewed the March 2016 State Police report, it showed 172 incidents opposed to 187 incidents in February There were no comments or questions. Water Monitors Mr. Brown and Mr. Kinsey advised that an upcoming test will be coordinated with Stroud Water Research Center. V. HEARINGS Ordinance No. 203 Amending the Zoning Map (Mark property) Mr. Scott Harper opened the hearing. Mr. Brown entered four exhibits; B-1 Ordinance No. 203, B-2 Chester County Planning Commission Review letter, B-3 Proof of Publication, B-4 Notice posted on the property. Mr. Scott Harper asked if the amendment is just for the Mark property? Mr. Joseph Riper, attorney for the applicant, said yes. Mr. Pickel made a motion to close the hearing, seconded by Mr. Weer and approved by a vote of 4-0. Ordinance No. 204 Amending the Code of Ordinance/Zoning Ordinance (Mark property) Mr. Scott Harper opened the hearing. Mr. Brown entered four exhibits; B-1 Ordinance No. 204, B-2 Chester County Planning Commission Review letter, B-3 Proof of Publication, B-4 Notice posted on the property. Mr. Riper said the intent is to clarify the current Zoning Ordinance with definitions of warehouse and mini storage ; plus to allow mini-storage uses to the Commercial District (C). Mr. Pickel made a motion to close the hearing, seconded by Mr. Weer and approved by a vote of

3 VI. FIRST BUSINESS Ordinance No. 203 Amending the Zoning Map (Mark property) decision Mr. Connors made a motion to approve Ordinance No. 203, seconded by Mr. Pickel and approved by a vote of 4-0. Ordinance No. 204 Amending the Code of Ordinance/Zoning Ordinance (Mark property) decision Mr. Pickel made a motion to approve Ordinance No. 204, seconded by Mr. Weer and approved by a vote of 4-0. Avondale Fire and Ambulance amended contract Mr. Brown explained that the total was $46,000 for the ambulance. The Township is amending that amount by an additional $4,600 bringing the total to $50,600 for the Avondale Ambulance contract. Mr. Brown explained that the total was $69,000 for the fire company. The Township is amending that amount by an additional $4,947 bringing the total to $73,947 for the Avondale Fire contract. A motion was made by Mr. Weer to approve the amended amounts, seconded by Mr. Pickel and approved by a vote of 4-0. EAC- appointment Mr. Brown explained that Mr. Neil Chandler came to the last EAC meeting and was interested in becoming a EAC member. The EAC recommends appointing him to the committee. Mr. Pickel made a motion to appoint Mr. Chandler to the EAC, seconded by Mr. Connors and approved by a vote of 4-0. West Grove Fire amended contract Mr. Brown explained that the total of the amended contract with West Grove Fire is $111, Mr. Weer made a motion to approve the amended amount, seconded by Mr. Pickel and approved by a vote of 4-0. Mr. Weer stated that the Board of Supervisors needed to set a meeting to discuss a fire and ambulance needs assessment. The Board of Supervisors agreed upon May 25, 2016 beginning at 6:00 p.m. Resolution No PEMA-DAP-2 (Winter storm reimbursement) Mr. Kinsey explained that the Township is seeking approximately $48,000 as a reimbursement for the winter storm costs.. Mr. Pickel made a motion to approve Resolution No PEMA-DAP-2, seconded by Mr. Weer and approved by a vote of 4-0. Resolution No Community Conservation Partnership Program grant (HOA trails) Mr. Brown explained the purpose of the Resolution, which was to authorize the submittal of a grant for funds to pave trails in Stone Croft. Mr. Pickel made a motion to approve Resolution No. 653, seconded by Mr. Weer and approved by a vote of

4 Woodford Zoning Hearing Board application Mr. Brown reviewed that Ms. Amy Woodford is going in front of the Zoning Hearing Board on Wednesday, April 13, 2016 to ask for a variance to construct an addition onto an existing single family detached dwelling. The Board of Supervisors asked that Mr. Brown ask the Zoning Hearing Board to be mindful that this property, 1052 Spencer Road, could maybe the oldest building in London Grove Township. Arbor Day proclamation Mr. Scott Harper read the Arbor Day proclamation. Mr. Pickel made a motion to approve the Arbor Day proclamation for Friday, April 29, 2015 from 5:00 p.m. till 6:30 p.m., seconded by Mr. Connors and approved by a vote of 4-0. VII. OLD BUSINESS Resolution No Chester County Tax Collection Committee Mr. Brown reviewed that at the previous month s meeting the Board of Supervisors appointed Mr. Pickel as the Primary voting delegate, Mr. Brown as the First Alternate voting delegate and Ms. Guenther as the Second Alternate voting delegate. Mr. Weer made a motion to approve Resolution No Chester County Tax Collection Committee, seconded by Mr. Connors and approved by a vote of 4-0. Public Works Building update Mr. Kinsey reviewed two action items that he is asking for approval to keep the project moving forward. Action item 1: Request authorization to file applications for water and sewer service including payment of applicable tapping fee s (Water $1,533.00, Sewer $14,482.00) Action item 2: Authorization to bid T-Walls Mr. Pickel made a motion to approve Mr. Kinsey s two action items, seconded by Mr. Weer and approved by a vote of 4-0. VIII. NEW BUISNESS Riparian buffer ordinance- authorize for hearing Mr. Brown explained the Planning Commission is recommending the Riparian buffer ordinance for approval. He briefly reviewed the major provisions of the ordinance. Mr. Pickel made a motion to authorize the Riparian buffer ordinance for a hearing, seconded by Mr. Weer and approved by a vote of 4-0. TCDI grant-bob Grabus Mr. Grabus explained that the Chester County Economic Development Council (CCEDC) will be making an application to the DVRPC for a Transportation and Community Development Initiative (TCDI) grant for the Route 1 Corridor. The application would be for funds to conduct a corridor-long study that will examine future transportation needs along Route 1, including trails and rails, and the connections between transportation and land use. Mr. Grabus stated that they are requesting $500 from London Grove Township for He also asked that we pass Resolution No. 654 supporting the TCDI grant. Mr. Connors asked to add not to 4

5 exceed before the $500. Mr. Gabus agreed. Mr. Connors made a motion to approve the Resolution No TCDI grant, seconded by Mr. Pickel and approved by a vote of 4-0. Wells- permit issuance procedure Mr. Brown explained that the Township can change its practice regarding the sequence of construction and that the Township does not need to pass a new ordinance. The suggested practice is the well would need to be dug and water confirmed before a single family home could be built. The Board of Supervisors asked Mr. Brown to push the Chester County Assessment office so that it reflects the house on the property at 822 N. Guernsey Road. Mr. Connors asked if the building can be condemned? Mr. Kinsey said it only means the house cannot be occupied, which is the problem now. He suggested that Mr. Kirk enforce the property maintenance code and monitor it on a routine basis. Mr. Kinsey also suggested contacting the Chester County Health Department. Mr. David Connery, N. Guernsey Road resident, asked that the property be cleaned up by filling the open construction holes. Mr. Pickel made a motion to change the procedure of the well being dug before the single family home is built, seconded by Mr. Weer and approved by a vote of 4-0. Flag poles for Goddard Park Mr. Kinsey explained that at the Parks and Recreation Board meeting in March, the Board voted to recommend to the Board of Supervisors the installation of three flag poles behind the Goddard Park sign at the intersection of Wickerton Road and State Road. The plan is to install a 30 pole for the American flag, a 25 pole for the Pennsylvania State flag and a 20 pole for a future Township/park flag or the County flag. All three poles would be lit with commercial grade solar lighting. The cost for this would be $4, for materials with the Public Works Department performing the installation. Mr. Pickel said that he is concerned with the use of the Park Maintenance Fund monies and that the Parks and Recreation Board may go through it quickly. The Board of Supervisors recommends putting up one pole for the American flag at this point. This would be an estimated cost of $1,500. Mr. Pickel made a motion to approve the one flag pole for the American flag at the estimated cost of $1,500, seconded by Mr. Connors and approved by a vote of 4-0. Goddard Park pond aeration system Mr. Brown explained that the Board of Supervisors is aware that the Township has applied for a PECO Green Region grant to pay for 50% of the cost of a solar powered aeration system for the pond in Goddard Park. The cost of the aeration system is $9,738 and the requested amount of the grant is $4,869. The intent of the aeration system, coupled with the installation of aquatic plants and introduction of fish is to create a healthy and self-sustaining pond environment. The Board of Supervisors suggested that the Township get other prices. Mr. Pickel is going to ask the Somerset Lake, homeowners association. There was also some concern with how well a solar aeration system works. 5

6 Co-op material bid Mr. Kinsey reviewed the results of the spring materials bid through the Southern Chester County Cooperative. These bids address the standard materials and supplies used by the Public Works Department. Mr. Kinsey has also included materials for the Public Works facility in quantities. While he has included the bid quantities, this is a unit price bid and the Township is not obligated to, or can exceed the quantity. Additionally, the Township can purchase in categories for which we did not specify quantities, however were competitively bid by the Co-Op. Mr. Kinsey recommends that the Board accept the low bids for each category as specified below: Stone New Enterprise Stone & Lime (DBA Martin Limestone) o ½ AASTHTO # 8 Stone - $17.59 per ton 50 tons bid London Grove, 410 tons bid total o PennDOT 2A - $13.76 per ton 3,000 tons bid London Grove, 6,380 tons bid total o PennDOT 2B - $15.64 per ton 50 tons bid London Grove, 520 tons bid total o PennDOT 3A - $13.64 per ton 1,800 tons bid London Grove, 2,175 tons bid total o ¾ Clean & Washed Stone - $15.67 per ton 100 tons bid London Grove, 450 tons bid total o AASHTO # 3 Stone - $15.74 per ton 100 tons bid London Grove, 280 tons bid total o AASHTO # 1 Stone - $15.74 per ton 400 tons bid London Grove, 620 tons bid total o Anti-Skid stone - $17.59 per ton 25 tons bid London Grove, 1275 tons bid total o Screenings - $13.64 per ton 200 tons bid London Grove, 435 tons bid total o #4 Rip Rap - $19.64 per ton 80 tons bid London Grove, 80 tons bid total o #5 Rip Rap - $24.09 per ton 25 tons bid London Grove, 635 tons bid total o #6 Rip Rap - $ per ton 25 tons bid London Grove, 310 tons bid total o #7 Rip Rap - $ per ton 25 tons bid London Grove, 345 tons bid total o #57 Stone - $ per ton 300 tons bid London Grove, 300 tons bid total Asphalt Allan Myers DBA Independence Const, Malvern, PA o 9.5 mm Wearing Course - $58.30 per ton 500 tons bid London Grove, 700 tons bid total o 19 mm Binder - $55.55 per ton 200 tons bid London Grove, 700 tons bid total 6

7 o 25 mm (BCBC) $55.30 per ton 200 tons bid London Grove, 400 tons bid total Road Oil AMS, Center Valley, Pa o RC 250 Road Oil - $3.45 per gallon 1000 gallon bid London Grove, 12,000 Gallon bid total Line Painting Alpha Space Control Co., Inc. o Double Yellow Center Line per linear ft. 150,000 Ft bid London Grove 590,241 Ft bid total o White Edge Line per linear ft. 200,000 Ft bid London Grove 599,300 Ft bid total o Railroad Crossings Paint - $125 per unit 2 Bid London Grove 5 bid total Fuel Superior Plus Energy Services, Exton, Pa o Gasoline 87 Oct Rack Differential bid) 3,000 Gal bid London Grove 59,700 bid total o Diesel Fuel, Off rd Rack Differential bid) 1,500 gal bid London Grove 5,300 gal bid total o Diesel Fuel, Low Sul Rack Differential bid) 6,000 gal bid London Grove 60,000 gal bid total Mr. Weer made a motion to approve the low bid for materials, seconded by Mr. Connors and approved by a vote of 4-0. Truck bid awards Mr. Kinsey said the first bid was to replace the 2004 F550. Mr. Kinsey explained the replacement of the 2004 F-550 dump truck (#7) was approved as part of the 2016 budget. This replacement is in accordance with the Equipment Replacement Plan and is needed due to the poor condition of the vehicle. Mr. Kinsey is recommending the purchase of a Dodge Chassis for this vehicle, this is a change from the Fords we have typically purchased in the past. Mr. Kinsey is making this recommendation for a variety of reasons, including but not limited to recent issues with our Ford fleet vehicles and recommendations and reviews from local municipalities on the Dodge product. Mr. Kinsey has quoted a comparable Ford F-550 thru Bayshore Ford; this vehicle did come in slightly lower ($725) then the $47, Utilizing the Costars program we are not required to go with the lowest price. Mr. Kinsey is recommending body up fit through Intercon Trucks. Intercon has built our last two vehicles and he has been happy with both the work and the service provided for these vehicles. 7

8 Mr. Kinsey is recommending the purchase of the following thru the PA Costars Program, and is seeking a motion for such; 2016 Dodge Ram WD Reg Cab pickup thru Hondru Dodge, Elizabethtown, Pa - $48,495 9 Dump Body up fit with Plow and Spreader thru Intercon Truck Equipment, Aston, Pa - $43,169 The total cost for this truck is $91,664 Mr. Weer made a motion to approve the purchase of the F-550 Dodge for the total cost of $91,664.00, seconded by Mr. Pickel and approved by a vote of 4-0. Mr. Kinsey explained that the replacement of the 2004 Freightliner MS (#14) was approved as part of the 2016 budget. This replacement is in accordance with the Equipment Replacement Plan and is needed due to the poor condition of the vehicle. Mr. Kinsey is recommending the purchase of a Western Star Chassis for this vehicle. He has chosen this chassis for a variety of reasons including but not limited to recommendations from local users, reputation, features, and available engine/transmission combination. Mr. Kinsey has quoted multiple comparable chassis and reviewed his memorandum. Mr. Kinsey is recommending body up fit through Intercon Trucks. Intercon has built our last two vehicles and we have been happy with both the work and the service provided for these vehicles. This proposal includes a second-high lift one-way plow which will be able to be utilized on this truck, truck 10 or truck 12. Mr. Kinsey has also sought quotes from other body up fitters with the following results. Mr. Kinsey is recommending the purchase of the following thru the PA Costars Program, and are seeking a motion for such: 2017 Western Star 4700SB Chassis thru Bayshore Western Star, New Castle, De - $92,635 9 Dump Body up fit with 2 Plows and Spreader thru Intercon Truck Equipment, Aston, Pa - $77,401 The total cost for this truck is $170,036 Mr. Weer suggest going with the Mack opposed to the Western Star. Mr. Scott Harper would like Mr. Kinsey to research further on the Mack. Mr. Weer made a motion to leave the purchase up to Mr. Kinsey with a $15,000 allowance to go over the recommended amount, seconded by Mr. Pickel and approved by a vote of

9 McCue Road bridge repairs-authorization of bid Mr. Kinsey explained the McCue Rd Bridge Project is one of the last projects on the 2 year EIT Capital Project List. The design for this work has been completed and we are seeking authorization to bid the project. The engineering estimate for this project is $130, The work is expected to take 3-4 months, with an approximately 30-day road closure. The required GP-11 Permit has been issued by the Department of Environmental Protection for the project. Additionally, he has met with the Spencer s as a temporary easement is required to complete the work; they are open to the easement and are currently reviewing the easement language. Mr. Pickel made a motion to authorize the McCue Road Bridge repair for bid, seconded by Mr. Connors and approved by a vote of 4-0. Brosius conservation easement proposal Mr. Brown explained that this is a proposal from the Brandywine Conservancy to place a conservation easement on the Brosius property on Woodview Road.. The Board asked that the Brandywine Conservancy include the no composting language and that Brosius pay the Brandywine Conservancy if they back out of the agreement. Mr. Connors made a motion to approve the proposal with the above provisions, seconded by Mr. Pickel and approved by a vote of 4-0. X. PLANS Rose Hollow escrow release # 4 and #5 Mr. Steve Ford, neighbor of the development asked two questions: First, is there money in escrow for the sight distance easement on his property? The Board answered yes and second when will the work be complete? The Board answered that they were not sure, the plans would have to be checked. The Supervisors stated they would like the grading for the easement to be completed now. They also want Rose Hill Road repaired now. Mr. Weer made a motion to approve the escrow release 4 and 5, seconded by Mr. Pickel and approved by a vote of 4-0. Kopp O & M agreement Mr. Brown stated that Mr. Kopp is constructing a single family home. Mr. Pickel made a motion to approve the stormwater O & M agreement, seconded by Mr. Weer and approved by a vote of 4-0. Kopp Stormwater Management escrow Mr. Connors made a motion to approve the Kopp Stormwater management escrow, seconded by Mr. Pickel and approved by a vote of 4-0. XI. EXTENSIONS XII. ADJOURNMENT A motion was made by Mr. Weer to adjourn the meeting at 9:07 p.m., seconded by Mr. Connors and approved by a vote of

10 Respectfully submitted, Dawn Maciejczyk Administrative Assistant 10

CHARTIERS TOWNSHIP BOARD OF SUPERVISORS MEETING May 1, :00 p.m. AGENDA

CHARTIERS TOWNSHIP BOARD OF SUPERVISORS MEETING May 1, 2018 4:00 p.m. CALL TO ORDER AGENDA PLEDGE OF ALLEGIANCE EXECUTIVE SESSION ANNOUNCEMENT Please be advised that the Board of Supervisors met in Executive