Re: Invitation to Manchester 2019 World Taekwondo Championships

Transcription

1 Seoul, 17 January 2019 Presidents and Secretaries General WT Member National Associations Re: Invitation to Dear beloved taekwondo family members, I am delighted to extend to your Member National Association an invitation to participate in the, which will be held on May 2019 in Manchester, UK. Every year taekwondo grows stronger around the world and I have no doubt that this World Championships will showcase the very best of our sport. The World Championships are always very special as our taekwondo family comes together from around the world to share in the collective love of our sport. Not only will we enjoy displays of great skill and athleticism in Manchester but we will also witness friendship and respect from the world s best athletes. This year s Championships will also be particularly important as it will take place just one year before the Tokyo 2020 Olympic Games and so athletes will not just be competing for the honour of becoming world champion, but also for vital Olympic ranking points. Many of you have been to Manchester before for World Taekwondo Grand Prix events and so will have seen first-hand the passion for the sport that exists in the city and its world-class hosting capabilities. World Taekwondo and the Organising Committee are working hard to ensure the very best facilities are in place to allow your athletes to compete at their maximum level. We are sure it will be one of our best ever World Championships. I look forward to welcoming you in Manchester, UK. With warmest regards, Chungwon Choue President

2 OUTLINE MANCHESTER 2019 WORLD TAEKWONDO CHAMPIONSHIPS 1. PROMOTER: WORLD TAEKWONDO (WT) ADDRESS: 5th Fl., Kolon Bldg.,15 Hyoja-ro, Jongno-gu,, Seoul, Korea, TELEPHONE: FAX: (Sport & Event Management Department) WEB-SITE: 2. ORGANIZING MNA: BRITISH TAEKWONDO ADDRESS: TELEPHONE: C/O National Taekwondo Centre, Ten Acres Sports Complex, Ten Acres Lane, Manchester M40 2SP 3. ORGANIZING COMMITTEE: GB Taekwondo ADDRESS: National Taekwondo Centre, Ten Acres Sports Complex, Ten Acres Lane, Manchester M40 2SP TELEPHONE: WEB-Site 4. VENUE: Manchester Regional Arena Rowsley Street, Ethhad Campus, Manchester, M11 3FF United Kingdom 5. QUALIFICATIONS In accordance with Article 4: Qualification of Contestant of the WT Competition Rules, the contestant must be: CRITERION #1: Holder of the nationality of the participating team CRITERION #2: An athlete must be nominated by the pertinent national taekwondo association that is recognised by the World Taekwondo CRITERION #3: Holder of the Kukkiwon Poom or Dan Certificate (*A copy of the Dan certificate should be uploaded to GMS prior to registration for event. In case a contestant has applied for a Kukkiwon Dan certificate but has not received it yet, a copy of the Dan application form and the remittance certificate sent to the Kukkiwon must be uploaded to GMS prior to registration for event. Please refer to the Kukkiwon Web site ( for more information.) CRITERION #4: An athlete must be 17 years old or older in the year of the Manchester 2019 World Taekwondo Championships. Athletes who was born in the year of 2002 or before is eligible to participation in the competition. CRITERION #5: Holder of the WT Global Athlete License (GAL) * Any questions on the WT GAL please contact your assigned WT GMS Manager Page 1 / 8

3 6. COMPETITION RULES WT Competition Rules & Interpretation in force as of June 1, 2018 shall be applied. 7. METHOD OF COMPETITION i. Single elimination system ii. Grade: G-12 iii. Seeding and drawing of lots: For every weight category, regardless of number of athletes at a minimum a half (5o %) of the athletes will be seeded based on WT World Ranking of May. (May 1 st ) iv. Host Nation: Athlete from the host nation has not been seeded within the 4th place; he/she will be seeded at the 4th place. 8. CONTEST TIME 2 minutes x 3 rounds with 1 minute break 9. WEIGHT CATEGORIES Men s division Women s division Under 54kg Not exceeding 54kg Under 46kg Not exceeding 46 kg Under 58kg Over 54 kg & Not exceeding Over 46 kg & Not exceeding 49 Under 49kg 58 kg kg Under 63kg Over 58 kg & Not exceeding Over 49 kg & Not exceeding 53 Under 53kg 63 kg kg Under 68kg Over 63 kg & Not exceeding Over 53 kg & Not exceeding 57 Under 57kg 68 kg kg Under 74kg Over 68 kg & Not exceeding Over 57 kg & Not exceeding 62 Under 62kg 74 kg kg Under 80kg Over 74 kg & Not exceeding Over 62 kg & Not exceeding 67 Under 67kg 80 kg kg Under 87kg Over 80 kg & Not exceeding Over 67 kg & Not exceeding 73 Under 73kg 87 kg kg Over 87kg Over 87 kg Over 73kg Over 73 kg 10. CONDITIONS FOR PARTICIPATING TEAMS i. Round-trip Airfare and Accommodation Round trip airfare and and accommodation charges of room and board shall be borne by the participating Member National Association. 11. WT GLOBAL LICENCE & ONLINE REGISTRATION i. WT Global Licence Registration All Athletes and Team officials must FIRST be registered with a WT Global Athlete Licence (GAL) or Global Official Licence (GOL). ii. WT Online Registration National Team Entry will only be accepted through the WT online registration system and registration is only possible with a valid WT Global Licence. National Team GMS admins will be notified via once online registration is open. All athletes and officials must be registered under team name Country Name National Team. 12. ENTRY FEES i. The OC shall collect the entry fees from the participating national teams. The national team shall pay an entry fee to the Organizing Committee by cash in US$ only at the WT accreditation center(s) in Manchester, UK prior to the start of the Championships. Athletes shall not be Page 2 / 8

4 allowed to compete without successful payment of entry fee to the Organizing Committee. Early Bird DISCOUNTED REGISTRATION FEES: A discount will be given to national teams that complete their registration during this period. $ 75 USD per athlete Discounted entry fee period will begin on January 17 th, 2019, 17:00 local time in Switzerland Discounted entry fee period will end on February 7 th, 2019, 17:00 local time in Switzerland. REGULAR ENTRY FEES: The national teams completing their registration during this period will be charged the regular registration fee. $ 100 USD per athlete. Regular entry fee period will begin on February 7 th, 2019, 17:01 local time in Switzerland. Regular entry fee period will end on March 28 th, 2019, 17:00 local time in Switzerland. ** At the close of regular registration of March 28 th, 2019, if the Organizing Committee and the WT decide to implement an extension of the Registration Period, this will be advertised by an official communication and then the following late registration dates and fees will apply ** LATE REGISTRATION FEES: In the case that a late registration period is required the national teams completing their registration during this period will be charged this fee. $150 per athlete. Late registration fee period would begin on March 28 th, 2019, 17:01 local time in Switzerland. Late registration period will end (if implemented) on April 11 th, 2019, 17:00 local time in Switzerland. LATE REGISTRATION PERIOD ONLY APPLIES IF THE WT AND OC DECIDE TO IMPLEMENT THIS AND IF SO, THIS WILL BE INFORMED BY THE WT OR OC IN AN OFFICIAL COMMUNICATION. 13. ENTRY DEADLINES & IMPORTANT DATES i. Entry deadline is March 28 th, 2019, 17:00 local time in Switzerland. Entry submission after this date/time will not be accepted under any circumstances. ii. Late replacement due to injury shall be handled case by case. iii. The registered athletes or team officials may be replaced without penalty until March 28 th, 2019 iv. Entry fee of US$100 per athlete will not be charged in case of cancellation of participation until March 28 th, 2019 v. Entry fee must be paid in case of the notice of cancellation of participating athletes after March 28 th, 2019 or no-show. Athletes: Member National Associations can submit entry for a maximum of 8 male and 8 female athletes. No additional athletes will be accepted. No reserve athlete is accepted. No entry will be accepted or modified during on-spot registration. Team officials: Member national association can register online for maximum one (1) Head of team per country, one (1) manager per team, three (3) coaches per team, two (2) team medical staffs per team (medical doctor/physician), two (2) trainers per team In case of exceeding this number, US$100 will be charged per person before issuance of the accreditation card. US$100 will be charged per team official registered onsite and per change made to the registered team. MNA GUEST (for WT General Assembly): Three (3) Member National Association (MNA) guests per country can be registered online. Any WT Global Licence registration completed onsite will be charged a $50 onsite processing fee for each WT Global Licence. Page 3 / 8

5 14. CLASSIFICATION OF RESULTS i. Individual Awards Medals will be awarded to the top four athletes in the respective weight category of the pertinent championships: 1 st PLACE: GOLD MEDAL & CERTIFICATE 2 nd PLACE: SILVER MEDAL & CERTIFICATE 3 rd PLACE: BRONZE MEDAL & CERTIFICATE 3 rd PLACE: BRONZE MEDAL & CERTIFICATE All participated athletes will get ranking point. The points will be reflected on WT World Ranking and WT Olympic Ranking of June. The ranking points per winners of the championships shall be allocated as follows. Position Ranking Point 1st place nd place rd place th place th place th place rd place th place 6.22 ii. Team Awards Based on the point system below, the top five (5) teams of the Men s division and the top five (5) teams of the Women s division will receive trophies: - Basic one (1) point per each contestant who entered the competition area after passing the general weigh-in - One (1) point per each win (win by a bye included) - Additional one hundred and twenty (120) points per gold medal - Additional fifty (50) points per silver medal - Additional twenty (20) points per bronze medal In case more than two (2) teams are tied in score, the rank shall be decided by 1) number of gold, silver and bronze medals won by the team in order, 2) number of participating contestants and 3) higher points in heavier weight categories. Other prizes, such as the Good Fighting Spirit Prize, Active Participation Prize, MVPs and Best Referees and Best Coaches may be awarded to selected teams and individuals. 15. TEAM ENTRIES PER COUNTRY (MAXIMUM 35 MEMBERS) POSITION MAX. NO. OF MEMBERS MALE FEMALE HEAD OF TEAM: 1 MANAGER: 1 1 COACH: 3 3 TRAINER: 2 2 TEAM MEDICAL STAFF: 3 3 CONTESTANTS: INTERNATIONAL REFEREES The WT will appoint total one hundred (100) International Referees. The appointed international Page 4 / 8

6 referees shall officiate at the ; the following conditions shall apply: i. International Referees are required to pay for their own round trip airfares. ii. The Organizing Committee shall pay for the expenses for eight (8) nights stay of room and board. Check-in: May 12 / Check-out: May 20 iii. The Organizing Committee shall pay a per diem of US$100 to the selected International Referees for competition period (total five days; US$500 per referee). 17. TECHNICAL DELEGATE AND COMPETITION SUPERVISORY BOARD The WT will appoint one (1) Technical Delegate and four (4) members of the Competition Supervisory Board. The following conditions shall apply: i. The Organizing Committee shall pay for the expenses for eight (8) nights stay of room and board. Check-in: May 12 / Check-out: May 20 ii. The Organizing Committee shall pay a per diem of US$100 to the Technical Delegate and the members of the Competition Supervisory Board for competition period (total five days; US$500 per person). 18. WT-RECOGNIZED TAEKWONDO UNIFORM (DOBOK) AND PROTECTIVE EQUIPMENT i. DAEDO Protector and Scoring System (PSS) including PSS Headgear will be used for the Championships. ii. Participating contestants are required to wear WT-recognized competition uniforms (doboks) and WT-recognized protective equipment. The latest version of WT recognized manufacturers list is available at the website of WT ( iii. The Organizing Committee will provide Protector and Scoring System (PSS) to the participating contestants. Participating contestants are required to bring their own groin guards, mouthpieces, gloves, sensing socks and shin and forearm guards for their personal use. iv. Before entering the field of play, all contestants will proceed to the inspection desk for inspection of their competition uniforms (doboks) and protective equipment. Any contestant who wears unofficial competition uniforms (doboks) or protective equipment will not be permitted to compete. v. Instant Video Replay (IVR) System will be used. vi. Wireless communication system between center referee and review jury will be used. 19. IDENTIFIATION OF NOC CODE AND MANUFACTURER i. National flag shall be located between 3cm and 3.4cm below the right shoulder line of upper garment. ii. NOC Code is a three-letter National Olympic Committee abbreviation, and it shall be printed at the back in black and centred at 5cm or higher from the bottom line of the upper garment within the size of 30cm width x 12cm height. The font of the letters shall be in bold Verdana. Manufacturer s identifications (name, designation trademark, logo or any distinctive sign of the manufacturer) shall be located one for the top of Kyorugi dobok within 30cm 2 and between 3 to 3.5cm below the shoulder line of the left arm, one for bottoms of Kyorugi dobok within 30cm 2 located above the knee and center of the right leg, and one for Kyorugi belt within 6cm 2 at the end of the belt. iii. The latest version of Application Guidelines is available at the website of World Taekwondo ( 20. SPONSOR S IDENFICATION i. ONE sponsor s identification(logo) is allowed to each of Kyorugi uniform s top and bottoms. ii. The sponsor s identification shall be located within 50cm2 except the location of WT logo, manufacturer s identification, national flag, and NOC code. Page 5 / 8

7 iii. The detailed Application Guidelines of Sponsor s Identification is available at the WT website at ( Sponsorship_v7.pdf). 21. DOPING CONTROL i. The WT Anti-Doping Rules, and where necessary the Code of the World Anti-Doping Agency, shall apply throughout the competitions. ii. Random and/or targeted Anti-doping tests will be conducted In Competition. WT and/or WADA may carry out random and/or targeted out-of-competition testing prior, during or after the championships. iii. iv. TUE (Therapeutic Use Exemption) Athletes who take any substance or medicine listed in the Prohibited List of the World Anti- Doping Agency (WADA) for therapeutic purposes are requested to visit WT website ( and send their TUE applications to antidoping@worldtaekwondo.org by no later than April 15, HEAD OF TEAM MEETING & DRAWING OF LOTS SESSION i. The head of team meeting and the drawing of lots session shall be conducted two (2) days prior to the start of the championships that is May 13, 2019, in the presence of the WT officials and the representatives of the participating nations. ii. At least one representative from each team must attend the head of team meeting. In case of no representative can be at the meeting, the team must designate a proxy and inform Technical delegate or WT Sport & Event Management department before the meeting. 23. WEIGH-IN i. General weigh-in of the contestants shall take place on the day before their respective weight category. ii. Random weigh-in of the contestants shall take place in the morning on the competition day of their respective weight category except M+87 & W+73. All contestants in draw must be presented iii. Random weigh-in shall apply to 6 contestants per each weight category with 5% allowance as below table. Weight Category 5% allowance Weight Category 5% allowance M-54 Not exceeding 56.7kg W-46 Not exceeding 48.3kg M-58 Not exceeding 60.9kg W-49 Not exceeding 51.5kg M-63 Not exceeding 66.2kg W-53 Not exceeding 55.7kg M-68 Not exceeding 71.4kg W-57 Not exceeding 59.9kg M-74 Not exceeding 77.7kg W-63 Not exceeding 66.2kg M-80 Not exceeding 84kg W-67 Not exceeding 70.4kg M-87 Not exceeding 91.4kg W-73 Not exceeding 76.7kg iv. During the weigh-in, male contestants shall wear underpants and female contestants shall wear underpants and brassieres. However, contestants may weigh-in in the nude if they want to do so. 24. INDEMNITIES i. The respective national taekwondo associations shall be responsible for ensuring that all officials and participants are covered with effective travel & medical insurance coverage. ii. Participants without proper insurance coverage will not be allowed to compete at the championships. iii. The Organizing Committee will acquire general Public Liability event insurance. Page 6 / 8

8 25. ACCOMMODATION & TRANSPORTATION Participating teams are required to submit the hotel reservation only via the WT GMS registration system by no later than April 11 th, No other registration method will be accepted. The hotel information is available on the WT GMS platform. Please watch video below on HOW to register your team s accommodation and flight details (for transportation) HERE. Once you (your WT GMS National Team Admin) register your team`s accommodation detail on the WT GMS you need to wait to receive an official confirmation and invoice from the Organizing Committee s travel provider (Corporate & Sporting Events, CSE) with the total amount to pay. Cancellations must be made in writing. Please note that cancellations received after March 29th, 2019 are strictly non-refundable. Bookings made after this date are subject to availability and full payment will be required at the time of booking; full cancellation policy will be in place once the booking is confirmed. For any questions relating to accommodation or transportation, please contact the CSE team at Taekwondo@cseplc.com Ground transportation will be provided for national teams on arrival and departure free of charge, only for teams who book via the WT GMS booking platform and include the date, time, airline & flight number of the national team s arrival and departure at the latest by the designated deadline (May 3 rd, 2019). Local transportation is also provided in Manchester 1. Between all official hotels and the registration centre from 11 th May, (Excluding three team hotels which are based within walking distance to the venue) 2. Daily transportation shuttle service between all official hotels and the competition venue on competition days (15 th 19 th May, 2019). (Excluding three hotels which are walking distance to the venue) 3. Daily transportation shuttle service between official hotels and training venues on training days prior to the event from 11 th 18 th May, Transportation shuttle service between official hotels and competition venue for athletes attending the weigh in on Tuesday 14 th May, Transportation shuttle service between official hotels and all meetings and hospitality venues as follows: Delegates attending the Council meeting on 13 th May (MCFC) Delegates attending the Head of Team and draw meeting on 13 th May (Radisson Blu Edwardian Hotel) Delegates attending the World Taekwondo conference on 12 th May (TBC venue) Delegates attending the General Assembly on the 14 th May (Vermillion) Delegates attending the Welcome Reception on 14 th May (MCFC). 26. VISA INFORMATION The visa invitation letter per individual will be automatically generated from WT GMS platform if the visa is requested during the registration for the event. All members who needs entry visa to UK must FIRST be registered for the event in GMS. The deadline for visa invitation letter through the GMS platform is April 1 st, You must then use this letter to apply for your team members visa. Please watch the video below on HOW to request visa invitation letter from GMS HERE. Page 7 / 8

9 IMPORTANT: We strongly recommend that you register your team for the World championships as soon as possible to generate the visa invitation letter and apply for your teams Visa (if required) to ensure sufficient time to receive your visa before travelling. Please refer to the visa information document provided by the OC for more information on how to apply for your visa or visit Please allow minimum 6 weeks when applying for a visa to the UK. 27. ATHLETE REPLACEMENT In the event that the registered athletes should be replaced by another due to injuries, the Member National Association can officially request to the WT Sport & Event Management Department for the replacement by no later than May 7, 2019 by submitting Athlete Late Replacement Form together with certification from the medical doctor in the language of the pertinent country and also in English to sport@worldtaekwondo.org with attention to WT Sport Director. The decision on the acceptance will be made after evaluation of the submitted documents. 28. COACH s ATTIRE All coaches are required to wear formal suit such as tie, jacket, dress shirt (long or short), and trouser from semi-final matches. If any coach refuses to wear abovementioned attire, he or she won t be allowing to coach. 29. TEAM MEDICAL STAFF MEETING & WT Commissioned doctor workshop In order to receive accreditation card, all registered team doctors or physicians must attend medical meeting on May 14, Page 8 / 8

10 TIMETABLE (SUBJECT TO CHANGE) Date Time Event Place May Arrival and registration of the teams Park Inn Hotel May Athletes Photoshoot Manchester Tennis Centre May Team training Manchester Tennis Centre May World Taekwondo Conference TBD May Referee meeting and training May 13 May 14 May 15 May 16 May 17 Crown Plaza Hotel Manchester City Centre WT Council Meeting Manchester City Football Club Head of Team Meeting & Drawing of Lots Radisson Blu Edwardian Hotel Registration for WT General Assembly WT General Assembly Vermillion Weigh-in (W-46kg, W-73kg and M-58kg) Manchester Arena Team Medical Staff Meeting & WT commissioned doctor workshop Crown Plaza Hotel Manchester City Centre Welcome Reception Manchester City Football Club 0830 Random weigh in (W-46kg, W-73kg and M-58kg) Competitions (W-46kg, W-73kg and M-58kg) Weigh-in (W+73kg, M-54kg and M-68kg) Lunch Break Competitions (W-46kg, W-73kg and M-58kg) Break Opening Ceremony Semi-finals (W-46kg, W-73kg and M-58kg) 0830 Random weigh in (M-54kg and M-68kg) Competitions (W+73kg, M-54kg and M-68kg) Weigh-in (W-49kg, W-57kg and M-74kg) Lunch break Competitions (W+73kg, M-54kg and M-68kg) Break Semi-finals (W+73kg, M-54kg and M-68kg) Finals & Victory Ceremony (W-46kg, W-73kg and M-58kg) 0830 Random weigh in (W-49kg, W-57kg and M-74kg) Competitions (W-49kg, W-57kg and M-74kg) Manchester Arena Manchester Arena Manchester Arena

11 May 18 May 19 May Weigh-in (W-53kg, W-67kg, M-63kg and M-80kg) Lunch break Competitions (W-49kg, W-57kg and M-74kg) Break Semi-finals (W-49kg, W-57kg and M-74kg) Finals & Victory Ceremony (W+73kg, M-54kg and M-68kg) 0830 Random weigh in (W-53kg, W-67kg, M-63kg and M-80kg) Competitions (W-53kg, W-67kg, M-63kg and M-80kg) Weigh-in (W-62kg, M-87kg and M+87kg) Lunch break Competitions (W-53kg, W-67kg, M-63kg and M-80kg) Break Semi-finals (W-53kg, W-67kg, M-63kg and M-80kg) Finals & Victory Ceremony (W+73kg, M-54kg and M-68kg) 0830 Random weigh in (W-62kg and M-87kg) Competitions (W-62kg, M-87kg and M+87kg) Lunch break Competitions until semi-finals (W-62kg, M-87kg and M+87kg) Break Finals & Victory Ceremony (W-53kg, W-62kg, W-67kg, M-63kg, M-80kg, M-87kg and M+87kg)) 1930 Closing Ceremony 2000 Farewell Party Departure of the teams Manchester Arena Manchester Arena Theatre of Impossible, Manchester

12 ATHLETE LATE REPLACEMENT FORM To: Mr. Jay Lee Sport Director World Taekwondo NAME OF COMPETITION: SUBSTITUED ATHLETE (to be removed from team list) NAME OF NATIONAL ASSOCIATION ATHELTE NAME (Family name in capital letter) GENDER MALE FEALE WT GAL Number Date of Birth (Day/ Month/ Year) Weight Category KG Date and place of Injury Medical Condition Name of MNA President Signature of MNA President * A separate certificate by the medical doctor on the athlete s injury and medical condition should be attached in the language of the pertinent country and in English. SUBSTITUED ATHLETE (to be added to team list) NATIONALITY ATHELTE NAME (Family name in capital letter) GENDER MALE FEALE WT GAL Number DATE OF BIRTH (Day/ Month/ Year) COUNTRY OF BIRTH Weight Category PASSPORT NUMBER KUKKIWON DAN CERTIFICATE NUMBER KG PHOTO MNA PRESIDENT SIGNATURE & STAMP ========================== * IMPORTANT: This form will be accepted only if medical confirmation in writing in English from the responsible medical doctor is attached to this form after due evaluation of the WT.