Rules and Regulations for European Universities Championships Edition 2015

Transcription

1 Rules and Regulations for European Universities Championships Edition 2015

2 Table of Contents Abbreviations 5 Regulations 6 Reg 1 General Terms 6 Reg 2 Supervision, Control and Srbitration Committee (scac) 6 Reg 3 Rights and Responsibilities of eusa 7 Reg 4 Rights and Responsibilities of the Technical Delegate 7 Reg 5 Rights and Responsibilities of the Organizing Committee 8 Reg 6 Competing Universities 9 Reg 7 Entry Procedure 10 Reg 8 Financial Conditions 11 Reg 9 Participants Accreditation Cards 12 Reg 10 Awards 12 Reg 11 EUSA Awards 12 Reg 12 General Sports Rules 13 Reg 13 Referees, Umpires or Judges 14 Reg 14 Archives of the Event Documents 14 Protocol 15 Pro 1 Opening and Closing Ceremonies 15 Pro 2 Guidelines for the Medals 16 Pro 3 Social, Cultural and other Non-Sports Activities 17 Pro 4 General Technical Meeting and the Draw Procedure 17 Disciplinary protocol 18 Dsc 1 Introduction 18 Dsc 2 Breaches of Discipline during Competition 18 Dsc 3 Breaches of Discipline out of Competition 18 Dsc 4 Appeal 19 Medical regulations 20 Med 1 General Regulations 20 Med 2 Special Regulations 20 Technical regulations 22 BAD Badminton 22 BAS Basketball 23 B3X Basketball 3x3 24 BVB Beach Volleyball 25 BRI Bridge 26 CHS Chess 27 FTM Football Men 28 FTW Football 7 s Women 29 FUT Futsal 30 GLF Golf 31 HBL Handball 32 JUD Judo 33 KAR Karate 34 ROW Rowing 35 RUG Rugby 7 s 36 SCL Sport Climbing 37 TAB Table Tennis 38 TAE Taekwondo 39 TEN Tennis 40 VOL Volleyball 41 4 Rules and Regulations for European Universities Championships Edition 2015

3 Abbreviations ATD Competitors Delegation EC ESF EUC EUG EUSA EUSA Office EUSA Regulations Event FISU GTM Host team ISF NSF NUSA OC RSF Referees SCAC TD assistant Technical Delegate Athletes, Players The members (competitors and officials) of each university form a delegation executive Committee of EUSA european Sports Federation european Universities Championships european Universities Games european University Sports Association EUSA Secretariat Rules and regulations for the EUG Events, Guidelines for the EUG organizers, Minimum EUG Organizational Requirements, Technical Regulations, and Minimum Technical Requirements european Universities Championship / sport competition(s) international University Sports Federation general Technical Meeting and the Draw Team from the University organizing an EUSA event, or in its absence the host country s national highest ranked team international Sports Federation national Sports Federation national University Sports Association organising Committee of the event Regional Sports Federation Referees, Umpires and/or Judges supervision, Control and Arbitration Committee technical Delegate Words importing the masculine gender shall include the feminine. Words of the plural number shall include the singular. Words of the singular number shall include the plural. 5

4 Regulations REG 1 REG 2 GENERAL TERMS REG 1.1 Normally, the EUC are organized on every odd year. REG 1.2 The events are organized in EUSA and Olympic spirit by which no discrimination is allowed against any country or person on grounds of race, religion or political affiliation. The essence of Fair Play is highly encouraged and appreciated throughout the event. REG 1.3 Participants (teams or individuals) should be nominated through their NUSA. If no team is nominated by a NUSA in the defined term, EUSA may accept an entry directly from a University, but is obliged to inform the respective NUSA. REG 1.4 Only the following may participate as competitors in EUSA events: REG Students who are officially registered for and pursuing a course of study at a university or similar institute whose status as an institution of higher education is recognized by the appropriate national authority of their country; Students shall confirm their status with completed, signed and sealed EUSA Certificate of Academic Eligibility (according to the REG ) REG Former students of the institutions mentioned in who obtained their academic degree or diploma in the academic year preceding the event. REG Competitors shall not be younger than 17 and older than 30 year (by formula: Event Year competitor s year of birth = age) REG 1.5 Non-members of EUSA may enter via a reserve list. A higher fee may be imposed. REG 1.6 The event structure as well as the number of athletes/teams per country for any event will be decided by EUSA. REG 1.7 The EUSA EC will normally attribute to a member NUSA the event about 36 months ahead of the date of the event, based on a written bid document. Members will be notified about the exact deadlines in due course. Normally: REG Bids open: 1 st April, three years before the year of event REG Bids close: 1 st November, three years before the year of event REG Attribution: until 1 st December, three years before the year of event REG 1.8 EUSA Office is responsible for the interpretation of these Rules and Regulations; while during the event the Chair of the SCAC is responsible for its interpretation. REG 1.9 The EUSA logotype should appear on all the publications and official documents of the OC, on the podium and on all the billboards in the competition venues. REG 1.10 Guidelines for the EUC organizers, Minimum EUC Organizational Requirements Technical Regulations, and Minimum Technical Requirements of respective sports are integral component of these regulations. REG 1.11 These Rules and Regulations cover all sports featured in EUSA program. SUPERVISION, CONTROL AND ARBITRATION COMMITTEE (SCAC) REG 2.1 The EUSA EC shall set up a SCAC for each event, which shall consist of: REG the representative of EUSA, who shall be the Chair, REG the technical delegate of EUSA and their assistant (if appointed), for the sport concerned, REG the representative of the NUSA, REG the representative of the OC, REG the member of EUSA Medical or Technical Commission (if appointed). REG 2.2 SCAC decisions will be taken by a simple majority of those present and voting. In the case of equality of votes, the Chair shall have a casting vote. REG 2.3 The Chair of the SCAC shall submit a written report to the EUSA Office immediately after the event. REG 2.4 The SCAC is the highest Authority of the event and shall be responsible for: REG the supervision and smooth running of the event, REG the interpretation of EUSA regulations, REG settling any dispute which does not concern any other committee or jury, REG examining and dealing with any complaints or protests of a non-technical nature, REG taking emergency sanctions against participants (teams or individuals) who violate the regulations of the event, REG the appointment of additional committees and allocation of responsibilities which might be required by rules of the concerned ESF/ISF or by necessities of the event, REG supervising the organisation of the formal ceremonies, REG deciding any other matters not covered in these regulations. REG 2.5 The Chair of the SCAC, two days prior to the start of the event, shall convene a SCAC meeting and one day prior to the start of the event a GTM (see more in PRO 4), inviting: REG the members of the SCAC, 6 Rules and Regulations for European Universities Championships Edition 2015

5 REG 3 REG the head of delegation or an authorised representative of each University competing in the event (only GTM), REG the referees and other sport officials (only GTM, if needed). It will be the responsibility of the Chair of the SCAC to devise and issue the agenda for meetings. REG 2.6 All protests have to be submitted to the OC, Technical Delegate and/or Chair of the SCAC by the Head of Delegation or their deputy in writing. It is the responsibility of the OC to forward all protests immediately to the Chair of the SCAC or TD, depending on the protest issue. Each protest must be accompanied by a deposit in the amount of fifty (50) EUR for sports where delegations count less than 8 competitors and two hundred (200) EUR for larger delegations, which will be returned only if the protest is considered to be justified (see more in REG 6.6). Unjustified protest fee is kept by EUSA. REG 2.7 The SCAC shall also control the following terms of participation: REG the authenticity of the entries, REG the academic status of the competitors (according to REG 1.4); the SCAC may appoint special person(s) to achieve the control under its supervision. REG 2.8 If a person, who has been refused a competitor s accreditation card, attempts to compete by means of fraud, he/she will be excluded from the event and the EUSA EC will consider if this exclusion should apply also to all future sporting events of EUSA. Should this fraud be attempted in a team competition, the team may also be excluded from the event and any earlier results in the current event will be cancelled. A report will be forwarded to the respective NUSA, University and a reprimand will be addressed to the team and/or the individual and the NUSA of their country. REG 2.9 If the officials of a delegation deliberately misinform the SCAC about the eligibility of a competitor(s), the team of the sport concerned will be excluded from further participation in the current event: such fraud could be grounds for the termination of that country s membership of EUSA. REG 2.10 All decisions taken by the SCAC at the time of the event are final. RIGHTS AND RESPONSIBILITIES OF EUSA REG 3.1 All rights in relation to the events are reserved to EUSA. REG 3.2 EUSA will invite the member countries to the events and publish the updated EUSA regulations together with the following data: event and competition dates and place, entry fee, participation fee, additional fees, deposits, maximum number of athletes/teams and contact data of the OC. REG 3.3 EUSA shall receive an entry and additional (if applicable) fees from the participating NUSA/University (athlete/ team). In addition it shall receive an attribution, guarantee, service and additional (if applicable) fees per event from the organiser/host NUSA. REG 3.4 EUSA must receive all documents from the OC, defined in EUSA Regulations. REG 3.5 EUSA shall not be responsible for any claim for loss, injury or damage arising from the holding of the event. REG 3.6 EUSA EC may cancel event up to 3 months before the schedule event, in case OC does not fulfil EUSA expectation and regulations or number of registered athletes/teams are not sufficient for the Championship. REG 4 RIGHTS AND RESPONSIBILITIES OF THE TECHNICAL DELEGATE REG 4.1 EUSA EC appoints Technical Delegate(s) and may appoints their assistant(s) for each sport in the program of the event. REG 4.2 Prior to the start of the sports events, the technical delegate shall: REG maintain close cooperation with the EUSA office, Chair of the SCAC and with the representative of the OC, REG ensure that the regulations of the respective ESF/ISF and EUSA minimum technical requirements are observed, REG inspect the sports facilities and the equipment/materials to be used during the competition, at least 4 months prior to the event, REG gather exact information relating to: REG the number and performance level of the participating competitors or teams, REG the number and qualification of the referees from the participating delegations and the OC, REG the number and quality of sports equipment, playing grounds and sports venues, REG devise a system for the appointment of referees and other sport officials, REG determine the sports competition system and timetable, REG prepare and publish the Technical Handbook of the event, REG prepare PowerPoint Presentation for the GTM, REG together with the representative of the OC define awards in addition to medals and cups. REG 4.3 One day prior to the start of the event, the technical delegate shall: REG convene a technical meeting to which they shall invite responsible for the technical part of the event: appointed referees, referee observers (if nominated), ESF/ISF representative (if nominated), OC responsible for sport, OC representative and other sport officials (if needed), 7

6 REG 5 REG 4.4 REG 4.5 REG 4.6 REG make a draw according to the respective EUSA and other ESF/ISF ranking lists in the GTM (if applicable), REG present the Technical Regulations and Technical Handbook in the GTM, REG officialise the competition schedule and format. During the competition, the technical delegate shall: REG maintain close cooperation with the Chair of the SCAC and with the representative of the OC responsible for sport, REG manage the sports competition in accordance with the EUSA and ESF/ISF regulations, REG manage and appoint referees and/or other sports officials for the sports competition (if it is not regulated differently), REG treat and solve technical protests and other technical issues (if it is not regulated differently), REG officially confirm matches results and final teams/competitors standings. The Technical Delegate shall submit a written report to the EUSA Office immediately after the inspection visit and the event, including any nominations for Fair Play award. The Technical Delegate shall observe and follow Technical Delegate Rights, Duties and Responsibilities document. RIGHTS AND RESPONSIBILITIES OF THE ORGANIZING COMMITTEE REG 5.1 The member NUSA of the organizing country may delegate its duties to an OC, which must work in conjunction with the NUSA. The President of NUSA or his/her representative must be a member of the OC and SCAC. The NUSA shall nevertheless be directly responsible to EUSA and will report to the EUSA EC. REG 5.2 The OC must ensure that all NUSA are kept fully informed of all the necessary technical and other arrangements. That includes the maintenance of an appropriate website, with recommended updates as it is determined in the Guidelines for EUC organizers. The OC shall publish the contact data of the event office (phone, fax, ) which would be operational within 2 months after attribution of the event. The contact phone and must be handled by a person with fluent command of English. REG 5.3 The OC shall be responsible for insurance against all claims for loss, injury to individuals or damage to goods arising from the holding of the event. REG 5.4 The OC will collect a participation fee per person and per day determined in REG 8. REG 5.5 The OC shall cooperate in the EUSA volunteer program, with OC covering the accommodation and full board costs for a minimum of 2 (two) volunteers per sport from the EUSA volunteer program. REG 5.6 The OC will be responsible for providing the following: REG accommodation agreed on by the EUSA EC on the occasion of the attribution of the event, and according to the most recent Minimum Organizational Requirements; REG the appropriate transportation for all accredited participants (competitors, officials, referees and others) and EUSA representatives from their arrival to their departure from the designated pick-up points (at minimum international airport, bus and train station); access to individual means of transport for the members of the SCAC must be ensured at any time during the event; REG the facilities, materials and equipment, officially recognized by the appropriate ESF/ISF and approved by the Technical Delegate, necessary for the smooth running of the event. The OC shall inform all teams/competitors of the type and brand of the selected materials and equipment at least 2 months before the opening of the event; REG the necessary referees and other sport officials for the effective running of the competitions, according to the respective regulations of EUSA and ESF/ISF except where the Technical Regulations determine otherwise. Referees nominated by the participating teams corresponding to the required level would be integrated at the same conditions as the domestic referees (see more in REG 13); REG all the necessary accreditation cards, using the EUSA accreditation system; REG a necessary and efficient information (software) system to keep the participants duly informed of the programme, the results of the event and other relevant information about competition; REG adequate medical assistance, hygiene, catering, doping control (optionally, if agreed by EUSA in advance), security and safety assistance, opening, closing and awards ceremonies during the period of the event; REG volunteer office, media officer and sports officer, who will cooperate with EUSA office from the attribution of the event until its conclusion; REG sufficient number of offices, office equipment and supplies, mobile communication system for EUSA representatives activities; REG all other requirements determined in EUSA regulations. REG 5.7 The OC shall cover: REG the cost of travel and participation of at least two (2) OC representatives to the EUC/EUG organized before their own event; it is recommended to participate with teams or individuals in the mentioned events; 8 Rules and Regulations for European Universities Championships Edition 2015

7 REG 6 REG the costs of travel, accommodation and full board prior to the event for the inspection visit of the technical delegate(s) (once, at least four (4) months before the event); REG the costs of travel, accommodation and full board up to three (3) OC representatives at the EUSA Convention in the year before event; REG the costs of all travels, accommodation and full board at the time of the event of: REG the representative(s) of EUSA (Chairs of the SCAC), REG the EUSA technical delegate(s) and their assistants (where applicable), REG the EUSA medical or technical commission members (if nominated), REG the EUSA staff (if nominated). REG the costs of internal travels, accommodation and full board at the time of the event of: REG the ESF/ISF representative (if nominated). REG 5.8 The OC must report to the EUSA Office on organisational progress as it is determined in Guidelines for EUC organizers. REG 5.9 The OC shall publish on its website and deliver to the invited NUSA and to the EUSA Office in English all relevant information of the event as it is determined in Guidelines for EUC organizers. REG 5.10 The OC shall supply and submit to EUSA, at its own cost all documents and materials as it is determined in Guidelines for EUC organizers. REG 5.11 The OC shall be responsible to have appropriate insurance in case of cancelation of the event. COMPETING UNIVERSITIES REG 6.1 The members (competitors and officials) of each university form a delegation. The integration of more universities of the same city is permitted only exceptionally within the institutional designation of the given NUSA national championship structure and such a team officially represents only one university. REG 6.2 The participating universities shall use their own name in English only. The country name may be used in addition, and should be used in accordance with the name and abbreviation, as recognised by FISU. If the use of the name of a University is not possible due to technical reasons, then shall be adopted list of the abbreviation in every single document. REG 6.3 The composition of a delegation is defined in the Technical Regulations of the respective sport. REG 6.4 If a delegation brings more officials than defined, the OC may ask for an increased participation fee, which should be published in the official invitation. Delegation cannot bring more competitors as determined in the Technical Regulations. REG 6.5 All financial responsibilities and obligations are those of the NUSA concerned regardless of who in fact might pay (NUSA, university, third parties). REG 6.6 Each delegation shall designate a Head of Delegation who alone shall be entitled to represent thir delegation, unless otherwise provided for in the rules, in negotiations with the committees or subcommittees of EUSA or with the OC. In team sports with more than 8 athletes (as defined in Technical Regulations) the Head of Delegation cannot be at the same time registered as athlete. However, officially designated sports managers or coaches may protest on behalf of their athletes or team provided that the Head of Delegation confirms such action in writing before the GTM. Each protest must be accompanied by a deposit of fifty (50) EUR for sports where delegation count less than 8 competitors and two hundred (200) EUR for larger delegations, which will be returned only if the protest is considered to be justified. The protests must be submitted: REG within 20 minutes after the end of the match to the TD or OC for the match issues, REG within 1 hour after published official daily technical results and statistics to the TD or OC for the published issues, REG during the event to the TD or OC for the technical issues, REG during the event to the SCAC or OC for non-technical issues, REG within 7 days after the event to the EUSA EC for event issues. Protest on referee decision is not allowed, if it is not regulated differently in the ESF/ISF regulations of the respective sport. REG 6.7 The NUSA or University shall pay an entry fee to EUSA, a participation fee to the host of the event and additional fees if applicable. All fees are determined in REG 8. REG 6.8 The delegations shall be responsible for their own cost of travel to the OC designated arrival/departure place (city, airport, bus, train, tram and/or underground stations) of the event and return. REG 6.9 The delegations shall be responsible to have the appropriate insurance to cover their travel and participation. The delegation shall be responsible to provide international health insurance for all its members. REG 6.10 The delegations must bring 2 flags (dimension 1x2 metres) of their University to the OC during the GTM and must send the logotype of their University to the EUSA office with the general entry form and to the OC after being confirmed as participant. REG 6.11 The NUSA is responsible for the submission of the General Entries. Entry forms must be submitted according to the procedure laid down in REG 7. It is recommended that NUSA verifies the status of the competitors from their universities. 9

8 REG 7 REG 6.12 Teams / competitors from countries who had withdrawn their teams in the previous season would be considered at a lower priority. The EUSA EC might impose additional deposits for such teams. ENTRY PROCEDURE REG 7.1 Invitation to the event is published on EUSA website and sent to NUSAs normally 9 months before the start of the event. REG 7.2 The deadlines for general, quantitative, referee and individual entries, competitors match uniforms in general would be normally on the fifteen of the month as follow: REG General entry first call deadline: 6 months REG General entry second call deadline: 5 months REG General entry third call deadline: 4 months REG Quantitative entry: 2 months REG Referee entry form: 2 months REG Individual entry forms: 1 month REG Travel plan: 1 month REG team/individual international and national ranking, competitors match uniforms (shirt, shorts and socks) colours and players shirt numbers: 1 month (where applicable in accordance with Technical Regulations) REG Deadlines above could be shorter/longer if available period is not allowing defined deadlines. REG 7.3 The general, quantitative, referee and individual entries shall be submitted via the EUSA online registration system. REG The General Entry submission shall be done by NUSA or by a University (as determined in REG 1.3). REG The quantitative, referee and individual entries submission shall be done by university team contact person. REG 7.4 Only general entries with deposits paid within the defined deadlines will be considered. The General Entries are confirmed by the EUSA Office. REG 7.5 If confirmed Universities (teams/participants) do not submit the Quantitative entry within the deadline, they will have to pay for the maximum allowed number of competitors and officials for the concerned sport as determined in the Technical Regulation of the sport, without having chances of receiving money back if coming with less delegation members. Quantitative entry will be considered only if the composition of the delegation is in agreement with the Technical Regulations and arrival and departure days reflect the official event arrival and official event departure days (meaning minimum one day before and one day after competition). REG 7.6 The NUSA may nominate more than one (1) team in each sport in event. If more than one team is nominated, the nomination must define a NUSA ranking order to enable seeding. It is recommended to nominate teams from previous national championship year or academic season. Individual entries are not possible in the team events, unless it is regulated differently in the Technical Regulations. REG 7.7 Only one NUSA team will be considered at the first call deadline of the General entry, namely the team being the winner of national championship. In case this is not possible, the team with the next national final ranking may participate. REG 7.8 In case the allowed maximum number of teams is not reached within the general entry first call deadline, the second call of the General entry is observed, where the second team nominated by NUSA can be accepted, by criterion first pay-first serve. REG 7.9 If general entry second call is open, winner of previous event has special rights ( wild card ) in the entry to the next event in the corresponding sport, without any difference between EUG and EUC. REG 7.10 In case the allowed maximum number of teams is not reached within the general entry second call deadline, the third call of the General entry is observed, where the third and/or fourth team nominated by NUSA can be accepted, on the criterion first pay-first serve and by respecting the maximum allowed number of teams in the event from the same NUSA as follows: REG up to 10 teams maximum 2 teams from the same NUSA REG from 11 up to 16 teams maximum 3 teams from the same NUSA REG more than 16 teams maximum 4 teams from the same NUSA REG the host team and winner of previous event do not count in the NUSA quota REG REG , REG , REG do not apply to: Bridge, Chess, Golf, Judo, Karate, Rugby 7 s, Sport Climbing, Taekwondo and new teams events in the first five editions/years (counting together EUC and EUG) in which more competitors/teams per NUSA can participate, according to the respective Technical Regulations. REG 7.11 In case after the first call deadline of the General entry, the maximum allowed number of teams in Badminton, Basketball, Beach Volleyball, Football, Futsal, Handball, Table Tennis, Tennis and Volleyball is exceeded, the maximum number may be raised by factor 2 or 4, in agreement with the OC: REG from 8 to 10 REG from 10 to Rules and Regulations for European Universities Championships Edition 2015

9 REG 8 REG from 12 to 16 REG from 16 to 20 REG from 20 to 24 REG 7.12 In case after the second call deadline of the General entry, the maximum allowed number of teams in Badminton, Basketball, Beach Volleyball, Football, Futsal, Handball, Table Tennis, Tennis and Volleyball cannot be reached, the maximum number of teams will be lowered by factor 4 or 2: REG from 24 to 20 REG from 20 to 16 REG from 16 to 12 REG from 12 to 10 REG from 10 to 8 REG 7.13 If REG 7.11 is applicable, and if needed, the event may be extended by 1 day, in prior agreement with the OC. REG 7.14 The Maximum number of teams in the event is confirmed by EUSA Office. REG 7.15 The delegation dossier to be presented to the SCAC representative must be completed in English and include: REG Team list with names, surnames and functions of each delegation member; in addition players shirt number and competition uniforms colours (if required by technical regulations), REG Head of delegation or team representative and coach (if present) mobile phone number on which are reachable 24 hours per day during the event, REG the individual dossier for each competitor (as defined in REG 7.16). REG 7.16 The individual dossier for each competitor to be presented to the SCAC representative must be completed in English and include: REG a passport or national identity card; REG If a current student: the EUSA Certificate of Academic Eligibility originating from the appropriate academic authority certifying that the competitor is officially registered for and pursuing a course of study; REG if a former student: proof by the university and date of graduation. FINANCIAL CONDITIONS REG 8.1 Bidding fee EUSA shall receive a bidding fee together with the bidding dossier. The fee will be decided by EUSA EC for each call. REG 8.2 Deposit EUSA shall receive a deposit together with the General Entry Form according to the General Entries Procedure, where applicable. Only general entries with deposits paid within the defined deadlines will be considered. The general entry deposits will be deducted from the total fees for the participating teams, and will be returned to those NUSAs/teams not selected (confirmed). In case of a forfeit/withdrawal after being confirmed, the deposit is non-refundable and is equally shared between EUSA and the OC. REG 8.3 Entry fee EUSA shall receive an entry fee for each participant (competitors and officials). The entry fee as well as the respective deadlines will be decided by EUSA EC for each event. Only quantitative entries with entry fee paid within the defined deadlines will be considered. In case of a forfeit/withdrawal after being confirmed and in case less delegation members participate in the event, the entry fee is non-refundable. REG 8.4 Participation fee The host will receive a participation fee per person per night for each member of the delegation, except for referees (if not regulated differently); which includes services from GTM until the day after the closing ceremony, as minimum. Participation fee includes organizational services (internal transportation, accommodation, catering, competition, ceremonies and other services in accordance with EUSA Regulations). 50% of the total sum of the participation fee, without considering general entry deposit, shall be paid together with the quantitative entry, and the balance of the participation fee latest 14 days before the event. REG 8.5 EUSA service fee EUSA shall receive from the host of the event attribution fee and activity fee. Attribution fee must be paid within six months after attribution of the event. Activity fee shall be paid within one month after the event. REG 8.6 Guarantee fee In order to assure that all financial and organizational arrangements described in this Regulations and those mentioned in REG 1.10 will be fulfilled, EUSA shall receive a guarantee fee from the OC. The Guarantee Fee will be deducted from the deposits paid by participating teams to EUSA. The Guarantee Fee will be transferred to the OC after the end of the event, when all arrangements are fulfilled. REG 8.7 EUSA has the right to introduce an additional fee defined in the Technical Regulations of the respective sport or by the decision of EUSA EC. REG 8.8 All fees are determined by the EUSA EC not later than the date of attribution of the event to the host. REG 8.9 All payments shall be received without any local or international bank transfer fees. REG 8.10 If the whole event is cancelled; the deposit, the participation fees and the entry fees are refunded. The attribution fee is not refundable, unless there are not enough registered teams / competitors. 11

10 REG 9 PARTICIPANTS ACCREDITATION CARDS REG 9.1 A numbered accreditation card with a recently taken photograph will be issued to each competitor whose dossier has been approved by the SCAC Chair. An accreditation card will be issued also to all EUSA representatives, referees, VIP guests, security and medical staff, journalists, volunteers, OC members, teams officials and all other involved participants in the event. REG 9.2 Competitors reporting for the start of any individual sport must be prepared to show their accreditation cards to the official in charge. For team competitions the head of delegation or their deputy must present a list of the competitors with the numbers and accreditation cards before each match, which will be returned after the match. REG 9.3 Where applicable, the competitors must have the same shirt number for the whole competition as written on their accreditation card. REG 10 AWARDS REG 10.1 The OC shall provide medals and cups, to a design approved by the EUSA Office. The medals and cups must contain the EUSA logotype. The medal and cups awards should be in agreement with PRO 2 Guidelines for the medals, determined in this Regulation. REG 10.3 Awards in addition to medals may be awarded only after proposal of TD and agreement with the EUSA Office. Additional awards shall have additional regulations, published before the event. REG 10.4 EUSA ranking list for seeding: REG After the final ranking in the sport event, points to the participating teams are given in accordance with pointing system defined in REG REG Points accumulated in the last 4 (four) years are considered for the EUSA Ranking list for seeding, published annually, normally three months before the event by the EUSA Office. Points are calculated per NUSA. REG If more than 1(one) team or individual from the same NUSA is placed in the final standing in the event, only the highest ranked team is considered for the EUSA ranking list for seeding. REG EUSA ranking list for seeding is considered in all EUSA team events. In case additional international ranking list of ISF and/or ESF are considered by EUSA Technical Regulations of the respective sport, the EUSA ranking list shall be always considered first. REG If additional international ranking list of ISF and/or ESF is applicable, only the last valid/published one by ISF and/or ESF is considered and shall be presented during the GTM. REG 11 EUSA AWARDS REG 11.1 EUSA EC annually presents following awards: REG the Most Active NUSA, REG the Most Successful NUSA, REG the Best University, REG Photo Competition Award, REG Fair Play Award. REG 11.2 The Most Active NUSA is the NUSA with the highest points obtained by organizing and participating in the EUSA events, summed as follow: REG points for the participation in the event, REG point per each delegation member (Independently of whether the delegation is composed by more than the allowed maximum number defined in the Technical Regulations, the maximum number defined in the Technical Regulation will be considered), REG points for the organization of the EUSA EUC, EUG, General Assembly, Conference or other EUSA event. REG 11.3 The Most Successful NUSA is the NUSA with the highest points obtained at the final ranking in the EUSA events, in accordance with pointing system defined in REG REG 11.4 The Best University is the university with the highest points obtained at the final ranking in the EUSA events, in accordance with pointing system defined in REG The Best University is awarded by transferrable cup too, which is given for the period of the title and should be given back to the EUSA office 2 (two) months before the next EUSA annual awards ceremony. REG 11.5 Fair Play Award is given to the best fair play gesture/situation in the EUSA events, on the proposal of the SCAC members and/or participating teams. REG 11.6 Photo Competition Award is given to the best photo taken among the EUSA events, on the proposal of the EUSA Student Commission. REG 11.7 In sports with individual competitions (different categories in Judo, Karate, Taekwondo and Rowing), teams final ranking is defined in consecutive steps: REG After the final standing in each (individual) category points to Universities are given, as follows: 1 st place: number of participants in the category, 2 nd place: number of participants in the category 1, 3 rd ranked: number of participants in the category 2 etc. Last ranked: 1 point. By summation of these points temporary teams final ranking is prepared. 12 Rules and Regulations for European Universities Championships Edition 2015

11 REG Final points to teams in the temporary final ranking is given as follows: 1 st place 12 points, 2 nd place 10 points, 3 rd place 8 points, 4 th place 6 points, 5 th place 5 points, 6 th place 4 points, 7 th place 3 points, 8 th 2 points, 9 th and all other places 1 point. REG 11.8 Pointing system: Number of participating TEAMS Team FINAL RANKING REG 12 GENERAL SPORTS RULES REG 12.1 The technical part of the EUSA event is organized on the basis of the last valid and published ISF and/or ESF Regulations of respective sport, EUSA Technical Regulations, EUSA Minimum Technical Requirements and with the Technical Handbook published before the event. REG 12.2 Official event days are: REG Day 0: teams arrivals (optional) REG Day 1: teams arrivals, the GTM, training sessions and opening ceremony (optional) REG Day 2: competition, training sessions and opening ceremony (if not on day 1) REG Day 3-6: competition, training sessions REG Day 3, 4, 5, 6 or 7: final matches, closing and awards ceremony REG Day after closing ceremony: departures REG During possible day-off: training sessions, official reception (optional), excursions (optional) REG Duration of the event shall be in accordance with the Technical Regulations REG 12.3 In the team competitions, there are normally two stages (if not regulated differently in the Technical Regulations and/or Technical Handbook); the first stage (playing in groups, round robin system) and the second stage (play-off format, single or double elimination system), set according to the respective sports regulations. Detailed technical event regulations are published in the technical handbook published prior to the event and delivered no later than the beginning of the GTM. REG 12.4 Normally, the University team of the host city or in its absence the host country s highest ranked team will be placed on first (1) place in group A. REG 12.5 In the team competitions matches are played for all final places, if not regulated differently in the Technical Regulations or Technical Handbook of the respective sports. REG 12.6 The match for the gold medal shall always be played as the last event match. No other matches of the event can be played at the same time or later than the final match. 13

12 REG 12.7 Wherever possible, playing surface, equipment and conditions shall be the same during the whole event for all involved teams or competitors. REG 12.8 OC shall provide the necessary and efficient equipment and software for results processing, competition and match managing. REG 12.9 OC shall cooperate and involve NSF or RSF representatives in the OC structure. REG 13 REFEREES, UMPIRES OR JUDGES REG 13.1 Referees with an international license issued by ISF or at least with the highest national licences issued by NSF can be involved in the events. REG 13.2 Sufficient number of referees shall be provided by the OC, if this is not regulated differently in the Technical Regulations and/ or Minimum Technical Requirements. If a participating team must include in its delegation a referee at its own cost, and it fails to fulfil this obligation, it must pay a penalty fee (defined in the Technical Regulations of respective sport) to the OC. EUSA may appoint referees directly; in this case, the delegations will be charged a refereeing fee, defined annually by EUSA. REG 13.3 The EUSA Technical delegate of the respective sport confirms the referees list 2 (two) months prior to the event. REG 13.4 It is highly recommended that the OC provides a referee attaché (or coordinator), preferable from the NSF or RSF. REG 13.5 Accommodation, transportation, catering and other organizational matters for referees are in details defined in the Minimum Technical Requirements of the respective sport and in the Minimum Organizational Requirements. REG 13.6 EUSA does not provide any daily allowances fees for the referees. Teams and OC may have different arrangements with the referes involved. REG 13.7 In the event where referees from more than one country are taking part, whenever possible referees should not officiate in the match where the team from his/her country is playing. REG 13.8 Referee shall bring their own official refereeing uniforms and wear it during the matches. Uniform colours to be used in the matches are decided by TD. REG 13.9 Referee shall receive on a proposal of TD a Letter of Recognition for their refereeing in the event before the closing ceremony. REG Referees shall take part in the GTM, Opening and Closing ceremony. REG 14 ARCHIVES OF THE EVENT DOCUMENTS REG 14.1 EUSA Office keeps archives of the electronic documents of the events, as follow: REG event results and statistics, REG general, quantitative, referee and individual entries (database in the EUSA online registration system). REG 14.2 Electronic documents are kept in archives: REG in the determined place in the EUSA Office, REG starting 8 days after the end of the event, REG from EUG 2012 on. REG 14.3 Dealing with the documents should be according to the laws of the country, where the documents are kept. REG 14.4 Accessibility to the documents is possible through request to the EUSA Office. If the request is justifiable, the applicant will get the requested information in an official letter. Originals and copies of the documents cannot be distributed to anyone. REG 14.5 After the documents are put in the archives, changes to the event results are not allowed. REG 14.6 The mentioned event documents may be expunged in agreement with EUSA EC. 14 Rules and Regulations for European Universities Championships Edition 2015

13 PROTOCOL PRO 1 OPENING AND CLOSING CEREMONIES The protocol for opening, closing and awards ceremonies must be approved by Chair of the SCAC or in his/her absence an official EUSA Representative. In general, the OC should anticipate the following: PRO 1.1 There should be an area set aside for official representatives and guests at the opening and closing ceremonies. The EUSA representative(s) must be fully informed of all guests at the ceremonies, and of their status; PRO 1.2 The language of all speeches is in English or the translation into English must be provided; if translation is provided the time limit set for a speech must not be exceeded. PRO 1.3 Opening Ceremony Protocol PRO the ceremony shall include the flag of EUSA, and the flag of each country and University represented. The role of flags in the ceremony shall be agreed with the EUSA representative in advance; PRO the opening ceremony starts with a march past of the athletes, officials and referees; each team shall be provided with same size board setting out its University and country; PRO the march shall be in alphabetical order of the Countries, with the exception of the team of the host marching last; PRO the Moderator welcomes the highest authorities representing the host country and presents the SCAC members; PRO the national anthem of the host country and rising of the national flag can be used for this occasion; PRO the President of the OC gives a short speech of 3 (three) minutes maximum; PRO the highest authority of the host country/city may give a short speech of 3 (three) minutes maximum; PRO EUSA representative, welcomes the highest authorities representing the host country and presents the SCAC members, gives a short speech, and invites the highest authority of the of the host country to declare the event open. PRO Oath of the athletes: One athlete, chosen from the host country, pronounces the following oath: On behalf of all students I promise that we shall take part in this Sport Event, respecting the rules which govern it, in the true spirit of friendship, fair-play and sportsmanship, for the honour of our country and our University and for the progress of the European University Sports Movement. PRO Oath of the referees: One referee chosen by the EUSA Technical Delegate pronounces the following oath: In the name of all the judges and officials, I promise that we shall officiate in this Sport Event with complete impartiality, respecting and abiding by the rules which govern it in the true spirit of sportsmanship. PRO Athlete and referee giving Oath may come from different countries. PRO Raising of EUSA flag and playing of EUSA anthem (Gaudeamus Igitur). PRO Cultural programme: the participants leave the area to take their places in the stands reserved for them to attend the rest of the ceremony. PRO Opening ceremony is normally organized on first day of competition and normally takes 1 (one) hour. PRO 1.4 Closing Ceremony Protocol The details for the closing ceremony shall be agreed in advance with the EUSA Representative; to include: PRO March past of the athletes/officials, referees and volunteers or march past of the flags and board setting out its University and country. PRO Closing speech of the President of the OC of 3 (three) minutes maximum; PRO The highest authority of the host country/city may give a speech of 3 (three) minutes maximum; PRO Closing speech of EUSA Representative; PRO Presentation of a token/gift of appreciation (bouquet) from the EUSA representative to the representative of volunteers and referees; PRO Playing of EUSA anthem (Gaudeamus Igitur) and lowering of the EUSA flag. Waving the EUSA flag together OC representative, EUSA representative and the host of the subsequent organizer; PRO Welcome speech of the next EUC organizer; PRO Awards Ceremony, if not carried out separately; PRO Cultural programme (if applicable). PRO 1.5 Flags PRO PRO PRO The OC must provide a EUSA flag as well as the flags of the participating universities and countries, which may be either fixed or hoisted on flag poles. EUSA flag must be hoisted at all venues and arenas, outside and inside. Only EUSA flag is to be hoisted as part of medal awards ceremonies. Flags of the Participating Countries and Universities must be hoisted in the main competition venues. 15

14 PRO 1.6 PRO 1.7 PRO 1.8 VIP s and EUSA Representatives PRO In general, there should be a designated space for VIP s attending the ceremonies, and for EUSA representatives throughout the event. Refreshments should generally be available, in case officials are unable to attend designated meal times. PRO Transportation arrangements for VIP s and EUSA representatives should be made clear at the outset, including any expectations that the host may have of the EUSA representatives to attend formal occasions. Where official functions are organised, the EUSA representatives must receive information regarding who will be attending, and their status. PRO VIP s and EUSA representatives cannot be accommodated in the same accommodation site as athletes. PRO Transport must be provided for all official appointments of guests and official representatives. VIP s and EUSA representatives should not travel in the same vehicles as athletes. PRO OC shall provide reserved seats at all venues for the EUSA EC member(s), commission(s) member(s) and staff, the representative(s) of the ISF/ESF, the head of delegations, officials and competitors. Awards ceremony PRO Awards ceremony is normally on the last day of the event. Flower ceremony may be organized in between of event, if there are many different competitions organized which ends earlier in the event. PRO The date and time of the awards ceremonies should be communicated during the GTM and in the daily bulleting published prior to the awards ceremony to all teams to encourage them to attend the ceremony. Transportation shall be provided by the OC for all participants. PRO Details of the awards ceremony shall be agreed with the EUSA representative, including who will present medals and cups. EUSA anthem (Gaudeamus Igitur) and flags of the first three ranked universities may be used for the awards ceremonies. PRO In official team competitions, medals are delivered to competitors and cups to their university. In the official individual competitions, medals are delivered to competitors and a cup to the overall university winner. Plaque or other kind of award may be used for non-official competitions and individual awards. PRO Ceremony shall not be longer than 10 minutes for each competition. PRO Awards for the men s and women s competitions shall be organized together by delivering medals at the same time, if the competition schedule enables this and unless not decided differently by SCAC. General PRO Medal winners or their representatives must attend the Awards Ceremony. The ceremony will be postponed if none of the medal winners can attend (i.e. the athletes themselves and not their representatives). PRO The athletes are not allowed to bring on the podium any national, political, cultural or religious symbols or slogans, and/or play such audio/video material. PRO Athletes are expected to take off their caps when receiving their medal and hold them in their hand throughout the ceremony. PRO All medallists must remain at the disposal of the media after the Awards ceremony for cameramen, photographs and interviews. PRO A certificate of participation must be prepared for each athlete, official and volunteer, and handed to the Head of Delegation of each delegation for distribution, at the last day after final competition day. The EUSA Office should approve it at least 3 (three) months before the opening of the event. PRO 2 GUIDELINES FOR THE MEDALS PRO 2.1 Model PRO Ordinarily, the EUSA logo appears on the back of the medal. The name and the official logo of the event appear on the front. PRO The average dimensions of the medals are 60 mm in diameter with a thickness of 5 mm. PRO The OC shall provide medals, to a design approved by the EUSA Office 3 (three) months before opening ceremony. PRO 2.2 Quantity PRO The number of the medals to be produced must be in line with the maximum number of allowed delegation members defined in the Technical Regulations of respected sport. In addition to the medals to be awarded, two whole sets must be sent to EUSA Office after the event. These medals, according to the Technical Regulations shall be awarded to the first three in the individual events, unless otherwise prescribed in the EUSA Regulations. and the first three teams in the team events as follows: PRO First: Gold/Gilt; PRO Second: Silver/Silver-gilt; PRO Third: Bronze; 16 Rules and Regulations for European Universities Championships Edition 2015