Host League. Website Complete Address INTERLEAGUE BOUTING AGREEMENT
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1 Host League Website Complete Address INTERLEAGUE BOUTING AGREEMENT This contract serves as an agreement ( Agreement ) between League A, more commonly known as Abbreviation or nickname ( Hosting League ) and Opponent #1 and Opponent #2 ( Visiting Teams ), collectively known as the Parties. The Parties agree to follow the following terms and conditions: 1. Event The Hosting League agrees to host an interleague roller derby bout ( Event ) between the Visiting Teams 2. and Location a. Event : Day b. Event Time: Specific Time c. Event Location Facility Name & Complete Address 3. Skating Roster and Support Staff a. The Visiting Teams will submit a roster of potential skaters competing in the Event along with each skater s number, derby name, and real name at least thirty (30) days before the Event. The roster must match the team information on file with USA Roller Sports ( USARS ). b. The Visiting Teams will submit a roster of the fourteen (15) participating skaters no later than seven (7) days before the Event. c. The Visiting teams may provide up to two (2) bench managers/coaches. d. The Visiting Teams may provide up to one (1) announcer. e. The Visiting Teams may provide up to three (3) officials. If the Visiting Teams would like to bring additional officials, the Visiting Teams shall contact the Authorized Representative listed below. f. The following will be granted complementary entry per Visiting Team: i. 15 participating skaters ii. 2 bench managers/coaches iii. 1 announcer iv. 3 officials g. The Hosting League will provide the Visiting Teams with a team wrangler. 4. Rules and Safety Page 1 of 5
2 a. The Event will be played by USARS Standardized Rules that are in force thirty (30) days prior to the Event, unless otherwise agreed to in writing, including use of a USARS standard track formation. b. All Visiting Teams skaters as a Party to this agreement will have met or exceeded USARS minimum skill standards. c. All of the Event s skaters and officials (both skating and non skating) will have knowledge of the most recent, agreed upon rules for the Event. d. The Visiting Teams and all designated officials participating in the Event will conform to all USARS safety gear requirements. e. The Visiting Teams will discuss and agree upon jersey colors for the Event at least thirty (30) days prior to the Event. In the event of a dispute, the Visiting Teams will flip a coin for jersey color. f. The Visiting Teams designated representatives including, but not limited to, team captains, officials of the Hosting League, and each Visiting Team will meet on the day of the Event at approximately 5:30 p.m. to address any questions either Team has prior to the Event commencing. g. The Hosting League agrees to collect and share Event statistics according to USARS standards. 5. Insurance a. The Event may be sanctioned by USARS. i. The Visiting Teams will initiate sanctioning of the Event through USARS if appropriate. ii. Fines assessed by USARS for failure to comply with sanctioning deadlines will be paid by the Party causing the delay. b. The Visiting Teams will ensure that their respective skaters and officials are covered by WFTDA insurance or are current USARS members and will conform to all requirements, including, but not limited to, the USARS Safety Requirements. c. The Hosting League is protected by the USARS General Liability. d. The visiting Teams will notify the Hosting League of their Excess Medical Insurance Provider at least forty five (45) days prior to the Event. i. If necessary, the Hosting League will secure a USARS facility and/or Event sanction to facilitate WFTDA/USARS reciprocity. ii. Expedited Charter fees caused by failure of the Visiting Teams to provide Excess Medical Insurance Provider information will be paid by the responsible Visiting Team(s). e. Upon submission of the official roster, the Visiting Teams will also provide the Hosting League with their: i. WFTDA or USARS membership numbers for all participants f. The Hosting League will provide EMTs and security during the Event. 6. Limited License of Trade Name Page 2 of 5
3 a. The Visiting Teams grants a non exclusive license to the Hosting League to use the Visiting Teams names on promotional items for the Event, including but not limited to posters, flyers, apparel and print advertising. This limited license does not grant any right, interest, or title to the trade name of the Visiting Teams to the Hosting League. b. The Hosting League requests the following to be submitted at least thirty (30) days prior to the event: i. Digital, high resolution, large format league and/or team logo and ii. Digital league and/or team picture and/or individual headshots (and derby alias names) of team skaters, bench managers/coaches, officials, announcer, as applicable. 7. Discretionary Matters In the production and presentation of the Event, the Hosting League shall have sole responsibility for and control over all details of any performances and activities, including but not limited to event services and entertainment, and shall have sole discretion in the choice of persons engaged for such service and performances. The Event is a family friendly event and is attended by people of all ages. The Visiting Teams agree to respect the fans and Hosting League by following a PG 13 rating for conduct, images, and language used by the Visiting Teams. 8. Photography The Visiting Teams consent to be filmed and photographed during the Event. The Parties agree not to broadcast, webcast, or televise the Event in its entirety without written agreement by all Parties. However, the Visiting Teams grant the Hosting League a limited license to use any artwork, photographs, and filmed footage of the Event for broadcast in segments under five (5) minutes in length on the Hosting League s website as well as for private viewing purposes in its entirety. Upon request, the Hosting League shall provide the Visiting Teams with one (1) copy each of the video footage of the Event if it was recorded and online access to any posted photographs from the Event. 9. Sponsorship The Hosting League reserves the sole and exclusive right to solicit and receive all sponsorship compensation for the Event. Sponsors are determined by the Hosting League and announced at the earliest availability. Signage and sponsor logos will be present in all performance areas during the Event. The Visiting Teams will bring any sponsorship issues or conflicts to the attention of the Hosting League no later than seven (7) days prior to the Event. 10. Merchandising No sales commission split of any merchandise revenues between the Parties is required. 11. Compensation The Visiting Teams will each receive ten (10) comp tickets to be used at their discretion. 12. Other Accommodations Page 3 of 5
4 a. The Hosting League will provide snacks and water during the Event. b. The Hosting League will provide food after the Event for the Visiting Teams skaters and staff. c. The Hosting League will host an afterparty immediately following the Event. d. If possible, the Hosting League will provide transportation to and from the airport and venue if needed. e. If possible, the Hosting League will offer the option to save on hotel costs by staying with the Hosting League (based on availability). The Visiting Teams must contact the Authorized Representative for the Hosting League to make arrangements at least fourteen (14) days prior to the Event. The Hosting League cannot guarantee accommodation for all participants, but will make best efforts to assist with such accommodation. f. The Hosting League will provide recommendations for hotels if needed. 13. Cancellation Policy Barring extraordinary or catastrophic circumstances, if either Party should be forced to cancel the Event will less than thirty (30) days notice, the Party that initiates the cancellation will pay the other Party financial reparations for non refundable travel expenses (Visiting Teams) or nonrefundable bout production expenses (Hosting League). This payment amount may include, but is not limited to, travel expenses, printing costs, ticket refunds and non refundable venue deposits, but shall not exceed Three Thousand and 0/100 Dollars ($3,000.00). Proper documentation (i.e. receipts and invoices) of incurred expenses by the league seeking reparations is required. After proper documentation is received, the league providing reparations will provide the funds to the league seeking reparations within five (5) business days. 14. General Provisions a. Indemnification: The Parties all agree to indemnify, defend, and hold harmless the other parties and their respective agents from any and all claims, actions, damages, injuries, expenses, obligations, losses, liability, and liens imposed on, incurred by or asserted by a third party resulting from the indemnifying party s negligence or breach hereunder. This paragraph shall survive expiration or termination of the Agreement. b. Loss and Damage: The Visiting Teams understand that the Hosting League and the venue property owner and their associates and agents are not responsible for any loss or damage of personal effects and belongings, which may be incurred by the Visiting Teams at (or during) the Event, or during the term of this Agreement. c. Entire Agreement: This document sets forth the entire agreement between the Parties with respect to the subject matter hereof and no modification, amendment, waiver, termination, or discharge of this Agreement shall be binding upon any party unless approved in writing by all the Parties and delivered to the other Parties d. Severability: It is understood and agreed that if any provisions of this Agreement are held to be invalid or unenforceable, the remaining provisions of the Agreement shall continue to be fully valid and enforceable, or if it cannot be so modified, then severed, Page 4 of 5
5 and the remainder of the Agreement shall continue in full force as if the Agreement had been signed with the invalid portion so modified or eliminated. e. Assignment: This Agreement may not be assigned by any Party without the other Parties prior written approval. Except as otherwise provided, this Agreement shall be binding upon and inure to the benefit of the Parties successors and lawful assigns. f. Controlling Law: The Agreement and the obligation assumed hereunder are to construed and governed by the laws of the State of. In any action or proceeding to interpret or enforce the provisions of this Agreement, the prevailing party shall be awarded its costs and expenses including, but not limited to reasonable attorney fees. g. Notice: All notices, requests, demands, waivers and other communication required or permitted to be given under this Agreement or its attachments must be in writing and will be deemed to have been duly given: (i) if delivered personally or sent by facsimile, on the date received; (ii) if delivered by overnight courier, on the day after delivery to the courier; and (iii) if mail, five (5) days after first class mailing with postage prepaid. h. Notice will be considered given under the guidelines and if sent to the attention of the following individuals listed below at the address listed above. 15. Miscellaneous The Visiting Teams will provide the name and artist for their introduction music within seven (7) days of the Event. By signing below, the Parties acknowledge all content outlined in this Agreement. Hosting League Authorized Representative (League A) _ Visiting Team Authorized Representative (Opponent #1) _ Visiting Team Authorized Representative (Opponent #2) _ Page 5 of 5
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