PyeongChang 2018 Progress Report

Transcription

1 PyeongChang 2018 Progress Report The 38th EOC Seminar Skopje, FYR Macedonia May 2017 Eric Hwang Myongha Lee

2 PyeongChang 2018 Countdown

3 Recent Events Visit by new President of Korea Torch design revealed

4 Test Events 20 Olympic Test Events 45 Nations 3,285 Athletes 2,670 Officials 199,389 Spectators

5 NOC Chefs de Mission Seminar Summary 1-3 February 2017, PyeongChang 130 delegates from 74 NOCs Follow-up Report Responses to questions from plenary sessions, 1:1 meetings, information booths, etc. To be distributed in June 2017

6 PyeongChang 2018 Team 1,150 staff in total (as of May 2017) 587 from private sector 563 from government Volunteer Recruitment 16,000 volunteers for the Olympic Games More than 91,600 applications received 78% of applicants are 24 years old or younger 14% of applicants are international volunteers

7 NOC Assistants Programme Recruitment Status Target Number Secured Number Assistants who can Drive (91.2%) 385 (52.7%) Plan to hire more Assistants who can drive Mainly Korean and English speakers Limited number of French, Russian, German, Spanish speakers available

8 NOC Services 18 staff as of May Christina Lee DRM Coordination Manager Eric Hwang Director, NOC Services Plan to hire 7 more staff (3 full-time staff & 4 contractors) NOC Relations during Games - NOC Relations will be split between two Villages equally Vacant Myongha Lee NOC Relations Manager Yeji Kim NOC Relations Manager Inhwan Lee NOC Relations Manager Vacant Donghyuk So NPC Relations Manager Soomi Paek NPC Relations Manager Yonghyuk Ahn Head of Assistant Programme Hyoyeon Lee Assistant Programme Manager Youngjin Yoo Assistant Programme Manager Vacant Jill Chung Head of NOC Services Centres Dongwon Kim NOC Services Centre Manager Jinwon Yoon NOC Services Centre Manager Lisa Witter NOC Communications Manager Sander Roomer NOC Relations Manager Jiyoung Lee NOC Communications Manager Hyeyeong Kim NOC Relations Manager Xuan Ming Ng NOC Relations Manager

9 New NOC Relations Staff Xuan Ming Ng Spoken Languages: English, Mandarin Irina Gogoleva Spoken Languages: Russian, English

10 Opening IOC 개혁 Ceremony: 노력 20:00, 9 February 2018 Closing Ceremony: 20:00, 25 February 2018 Villages Bus Distance Travel Time PyeongChang Olympic Village 70 pax 2 km 3 min Gangneung Olympic Village 45 pax 42.5 km 43 min

11 Accreditation Big Accreditation Mailing (BAM) 9 June 2017 BAM materials to be distributed to NOCs BAM includes the following: Accreditation and Sport Entries Manual ACR/SEQ User Account Application Form Dignitary Accreditation Request Forms (DARFs) Arrivals and Departures Instructions Arrivals and Departures Form Excel Arrivals and Departures System User Account Application Form Baggage Claim Area Access Application Instructions & Form Etc. 9 October 2017 Accreditation application submission deadline

12 Accreditation Timeline Date Actions 9 June 2017 Distribution of registration package to the NOCs 3 July 2017 Online accreditation system goes live 9 September 2017 Submission deadline for Dignitary Accreditation Request Form 9 October 2017 Submission deadline for accreditation applications October November 2017 December January 2018 Accreditation data verification Distribution of Pre-valid OIACs Pre-valid OIACs effective as entry document into Korea Accreditation facilities operational for Pre-valid OIAC validation

13 Sport Entries Deadline for sport entries submission: 28 January 2018, 21:00 GMT = 29 January 2018, 6:00 am Korean time (GMT +9) DRMs before or on the day of the sport entries deadline (early DRM) sport entries must be submitted 48 hours prior to the scheduled DRM POCOG is discussing with the IOC whether changes to the final entries submission could be made if certain conditions are fulfilled

14 PyeongChang 2018 Pre-DRMs Overview November 2017 (Westin Hotel, Zagreb) 29 November 3 December 2017 (Conference call or PyeongChang) Principles Pre-DRMs mandatory for all participating NOCs Participation in Pre-DRM in person is at NOCs own cost

15 Arrivals and Departures Plan Services period: 25 January 28 February Arrivals Destination PyeongChang Olympic Village Gangneung Olympic Village ATO Accommodation Transport Transfer by KTX and Shuttle Bus Transfer by KTX and Shuttle Bus Transfer by Bus - Departures Regular departures Off-airport processing (OAP) in both Villages (25 27 February 2018) 15

16 Korea Train Express (KTX) High-Speed Train Operation 51 trains leaving to/from Jinbu and Gangneung Service Section Distance Frequency Travel Time ICN Seoul-(Jinbu)-Gangneung km 8 times (115) 130 min ICN-(Jibnu)-Gangneung km 8 times (98) 113 min Cheongnyangni-(Jinbu)-Gangneung km 20 times (70) 84 min Sangbong-(Jinbu)-Gangneung km 15 times (68) 82 min Gangneung Jinbu Sangbong Cheongnyangni Seoul ICN Seoul Urban Area

17 Arrivals Plans at ICN: end-to-end process Text 1 Text 2 Text 3 Text 4 30 min/15 min (bus) 98 min/113min (KTX) 1 Arrival 2 OIAC validation 3 Immigration 4 Baggage claim 5 Customs 6Games Connection Desk 7 Athlete Lounge 8 Rail platform 10 Olympic Villages 9Jinbu/GangneungStn. 17

18 Arrivals Plans at ICN: end-to-end process Games Connection Desk 1. Receive KTX tickets POCOG will book KTX seats in advance based on the ADS data 2. Consign baggage and sports equipment only one small suitcase ( cm) and one backpack will be permitted per person on the train 3. Move to Athletes Lounge near KTX platform NOCs can wait for their KTX train in the athletes lounge - Contingency plan: transport by bus Train non-operating times * Train timetable to be confirmed in June 2017 by Korail When waiting time is over 1 hour When train is full

19 Jinbu Train Station Bus Load Zone Exit * Walking Distance: 50 m from train station exit to shuttle bus load zone

20 Gangneung Train Station Bus Load Zone Exit * Walking Distance: 80 m from the train station exit to the shuttle bus load zone

21 PyeongChang Olympic Village First-time NOC Arrival Process ZCP On foot 6 min 30 sec Residential area

22 Gangneung Olympic Village First-time NOC Arrival Process ZCP Residential area Welcome Centre On foot 7 minutes

23 PyeongChang Olympic Village Baggage Arrival Delivery by LOG truck Residential area

24 Gangneung Olympic Village Delivery by LOG truck Baggage Arrival MTA Residential area

25 Departures: Off-Airport Processing Service Overview Pyeongchang Olympic Village Gangneung Olympic Village Location: PVL basement (near Chefs de Mission Meeting Hall) Scale: 750 m2 Location: GVL basement (near fitness centre) Scale: 660 m2 Operation period: February 2018 (3 days) Main facilities: X-ray, airline check-in equipment, security system etc. 10 check-in counters 25

26 Container Space in PyeongChang Olympic Village 40-foot Container Space 20-foot Container Space

27 Container Space in Gangneung Olympic Village 20 and 40-foot Container Space

28 Televisions in the Olympic Villages Principles Maximum 2 free TVs for each NOC 1 for Chef de Mission bedroom, 1 for NOC office NOCs with delegation size of less than 6 receive 1 TV In Gangneung Olympic Village, TVs can be installed in bedrooms or common area In PyeongChang Olympic Village, TVs can be installed in bedrooms, common area or kitchen Games live feed will be provided on these TVs

29 ATO Allotment ATO Allotment Policy In Villages, ATO beds can be purchased in GVL only Bed and dining privilege on OIAC package is KRW 4,520,000 per person If additional ATO quota available at DRM, the NOC can purchase extra ATO beds in GVL If ATO quota is less than purchased ATO beds at DRM, POCOG will reimburse NOC For ATO housing outside of the Villages, there will be no ATO beds adjustment after the room release period (as per the Accommodation Allocation Agreement)

30 Food & Beverage Caterers PyeongChang Olympic Village Shinsegae Food Gangneung Olympic Village Hyundai Green Food POCOG is consulted by Aramark to ensure the correct and same service level in both Villages

31 Dining Privilege on OIAC & Meal Coupons Prices Type Period Price Serving Location Dining privilege on OIAC 1-28 February (for 27 days) KRW 1,200,000 Main Dining Hall (Both Villages) Meal coupons 1-28 February KRW 30,000 per coupon Main Dining Hall (Non-Village & non-date specific) January KRW 15,000 per coupon Main Dining Halls (Reduced service)

32 In-Village Food & Beverage Services Location Village Description DRM Centre Chefs de Mission Meeting Hall Resident Centres PVL Only PVL & GVL PVL & GVL Refreshments will be served (coffee, tea, sandwiches, fruit, muffins, etc.) Refreshments will be served (coffee, tea, sandwiches, fruit, muffins, etc.) Snacks will be served (coffee, tea, cookies, biscuits, etc.) Olympic Plaza Café PVL & GVL Menu TBD McDonald s GVL Only McDonald s products

33 Food & Beverage in Competition Venues Athletes Lounges Available on competition and official training days From 3 hours prior to and 1 hour after competition Cold meal, coffee, cookies, fruit and Coca-Cola products to be served Jeongseon & Bokwang Enhanced hot meals will be provided (long distance from the Olympic Village) Access granted to A & P category OIAC holders

34 NOC Accommodation Allocation Sub Group # of Rooms # of Facilities Property Type Locations President and Secretary General Hotel PyeongChang Dignitaries Hotel Gangneung NOC Guests and Sponsors 1,191 7 Additional Team Officials Total 2,063 Residence Hotel Residence Hotel Hoengseng Samcheok Sokcho Goseong Gangneung PyeongChang Jeongseon

35 Distance to Venues (From Heyden 700) PyeongChang Olympic Stadium PyeongChang Olympic Village 850 m 2.6 km PyeongChang Olympic Stadium Heyden 700 Alpensia Sports Park 2.4 km Alpensia Sliding Centre Yongpyong Alpine Centre 5.2 km 9.3 km Alpensia Sports Park PyeongChang Olympic Village Alpensia Sliding Centre Yongpyong Alpine Centre

36 ATO Accommodation Services Easyum PyeongChang Residence (Heyden 700) Breakfast Buffet Style (included in room rates) Lunch & Dinner Village Dining Hall or restaurants nearby Transport to PVL Access Olympic Transport Connection available (Everyday) Accreditation not required Fitness Centre Available Wi-Fi Available Laundry laundry (valet)

37 NOC Guests Transport Guest Connection System POCOG is developing transport system that connects NOC Guest accommodation and competition venues NOC Coach Programme is also being considered

38 Room Rates Accommodation Client Rating Rate (Double/Twin Room) Holiday Inn NOC President & Secretary General USD 450 St. John s Gyeongpo International Dignitary USD 326 Jeongseon Hyundai I Park Bokwang Phoenix PyeongChang Condo Easyum PyeongChang Residence (Heyden 700) ATO USD ATO USD ATO USD 298 NOC Guest Hotels NOC Guests & Sponsors USD

39 Updated Accommodation Key Timeline Year Date Activity 15 June POCOG sends accommodation allocation agreements (AAA) to NOCs 15 July NOCs return signed accommodation allocation agreements (AAA) to POCOG July 1st payment (60% of total room nights reserved) due to POCOG 31 August 10% of remaining guest room nights can be cancelled without penalty 30 September Balance of accommodation payment due to POCOG

40 NOC Dedicated Vehicles Overview Snow tyres Mobile Navigation Application Fuel (15 litres per day) Free expressway tolls (within Olympic Territory) Professional drivers not provided NOC Assistants or NOC officials can drive SUV (1 Driver + 4 Seats) Minivan (1 Driver + 8 Seats)

41 Own NOC Drivers NOCs can bring their own drivers Quota: Number of dedicated vehicles + Rate Card vehicles Pre-valid OIACs to be sent along with NOC accreditations NOC driver registration deadline is under discussion NOC driver pre-valid OIAC functions as entry visa to Korea NOC driver accreditation gives access to VSA only

42 Vehicle Access & Parking TA is the most efficient transport system Most P3 parking areas are located outside venue perimeter because parking capacity within the perimeter is limited Type NOC President & Secretary General (P2) NOC Dedicated Vehicles (P3) Team Sports Vehicles (P3) Rate Card Vehicles (P6) Access Transferability Cost All competition and training venues No Free All competition and training venues, Villages and OFHs Respective sport s competition and training venues and GVL Yes Yes Free Free Required venues Yes Paid

43 T3 System T1/T2/T3 eligible clients can use T3 system On-demand and/or reservation services One-way trip only Free of charge Run separately by cluster

44 Olympic Public Transport System Olympic Transport Connection Transport for Spectators (TS System) Host City Public Transportation Services by POCOG POCOG Host Cities Services to OIAC Holders Everyone Everyone Costs Free with OIAC Free Free with OIAC Fees required with no OIAC Routes 2 Circular Routes in Mountain Cluster 1 Circular Route in Coastal Cluster 1 Guest Connection Route Spectator Transport Malls & Park & Ride to competition venues TBD

45 Korea Train Express (KTX) Service Section Fare Service Section Fare ICN-Jinbu USD 33 ( KRW 38,000) Cheongnyangni- Jinbu USD 22 (KRW 25,000) ICN-Gangneung USD 38 (KRW 43,000) Cheongnyangni- Gangneung USD 27 (KRW 31,000) Operation schedule and fares to be confirmed by Train time table will vary according to competition schedule (KORAIL)