OTEPÄÄ IBU YOUTH & JUNIOR WORLD CHAMPIONSHIPS BIATHLON OFFICIAL INVITATION THE BIATHLON FAMILY

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1 OFFICIAL INVITATION THE BIATHLON FAMILY

2 DEAR BIATHLON FRIENDS, On behalf of the Estonian Biathlon Federation and Otepää Organizing Committee I welcome and invite you to participate in IBU Youth and Junior World Championships 2018, which is going to take place in Otepää Tehvandi Sport Center from 26 February to 04 March Otepää is the winter capital of Estonia and well-known winter sports center among Estonians and foreign visitors. Tehvandi Sports Center has hosted many different international sports events throughout the years. The center has also become a good training and competition place for different sports as well as for biathlon. We are pleased to say that many young biathletes during world championships will experience the first ever international competitions in their athletics career. We really hope that in the future your athletic career will be successful and we will hear from you again thanks to your achievements and great sports results. We promise that organizers will surely do their best to organize competitions on a very high standard. We hope that our competitions will be successful and leave everyone with many unforgettable memories. A warm Welcome to Otepää! Aivar Nigol President of EBF and Otepää Organizing Committee

3 Dear athletes, organizers and volunteers! I am happy to welcome you to the 2018 IBU Youth/Junior World Championships in Otepäa, Estonia. This is a venue, which has already seen many famous names and big victories. The 2015 IBU Open European Championships were held here, and in 2016 the venue hosted the IBU Summer Biathlon World Championships. These events brought together many talented athletes. Olympic and World Champions, Crystal Globe winners and World Cup medalists have competed at Tehvandi Stadium. Last year's juniors, who tested their strength in Estonia not so long ago, now represent their teams on the World Cup and IBU Cup circuits. The Organizing Committee of Otepää has done a great job to conduct biathlon competitions on the highest level. While preparing for the 2018 IBU YJWCH, the organizers will use their experience from past events: the 2016 IBU SBWCH and final IBU Cup of the last season, that were successfully conducted at this great venue, with excellent tracks and shooting range. Dear participants, I hope that you will feel welcome here and that everything is ready for you to show your talents on the tracks. Estonia, the edge of blue lakes and dense forests, is known for its hospitality. Every year, biathlon becomes more and more popular in this country. The competitions, which are held in Otepää, as well as the unconditional progress of the Estonian national team and its leaders, such as Grete Gaim, Rene Zahkna, Kadri Lehtla, Regina Oja, Meril Beilmann, have increased the fans interest to this sport. Today, biathlon is one of the most popular winter sports in the world. Every year, attention grows and many biathletes are well known worldwide.. Biathlon is a very demanding sport; it requires complete dedication and commitment. Beauty, drama, an intensity of emotions, accurate shots, incredible speed, and amazing landscapes as the background of the competitions... millions of fans love this. The organizers works hard to provide the best conditions for all biathlon competitors: from juniors to venerable sports legends. We try to do everything to make the sport of biathlon accessible and interesting. Thus, we promote a healthy lifestyle, motivate more people around the world, especially youngsters, to do sports and to lead a healthy. I hope that after the Olympic Games, inspired by the successes of your idols and more experienced teammates, you will step onto the Estonian tracks with a special spirit and sports passion. Do not forget sports are synonymous with peace; respect each other, appreciate your rival's talents, and respect the fairplay in our sport. I wish everyone an excellent mood, strength, and health. Get the necessary experience, learn the culture of the country, and enjoy the amazing beauty of Estonia. And may the strongest win! Anders Besseberg IBU President

4 A. GENERAL INFORMATION A1. VENUE Tehvandi Sports Centre Foundation Nüpli village Otepää Valga County The stadium and range The lowest point The highest point 150 meters' elevation 123 meters' elevation on the course 187 meters' elevation on the course A2. OC ADDRESS Estonian Biathlon Federation Tehvandi Sports Centre Foundation Valga mnt 12 Nüpli village Otepää Valga County Tel otepaa@biathlon.ee A3. EXECUTIVE POSITIONS OF THE ORGANIZING COMMITTEE President of the OC Aivar Nigol Mobile: aivar.nigol@biathlon.ee Chief of Competition Hillar Zahkna Mobile: hillar@maratonsport.ee EBF Secretary-General Kristjan Oja Mobile: otepaa@biathlon.ee Tehvandi Sport Centre Jaak Mae Mobile: jaak@tehvandi.ee

5 A4. COMPETITION COMMITTEE Chief of Competition Hillar Zahkna (IR) Competition Secretary Piia Sikk (IR) Chief of Course Tiit Tammemäe (IR) Chief of Stadium Priit Narusk (IR) Chief of Shooting Range Ants Orasson (IR) Chief of Press/Info Greete Kempel OPENING TIMES COMPETITION OFFICE: Tehvandi Stadium Biathlon House Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday A5. LOGISTICS COMMITTEE Chief of Logistic Mihkel Joosing Mobile: Chief of Accommodation Merlin Müür Mobile: Chief of Accreditation Heleena Jõgi Mobile: Chief of Transportation Veiko Tammeorg Mobile:

6 A6. REPORT AFTER ARRIVAL All arriving teams have to report directly to the Logistics Centre. If you are arriving late in the evening or late at night, please go directly to your accommodation in your respective hotel. Tehvandi Stadium Main Building Valga mnt. 12 Nüpli village Otepää A7. ACCREDITATION Contact person: Chief of Accreditation Heleena Jõgi Mobile: Accreditation Office at the Logistics Centre, 2nd Floor. Operating hours: Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday A8. LIABILITY & INSURANCE The organiser cannot be held liable for any damages done to persons or material / equipment. All participants must be covered by sufficient health, accident and liability insurance. By submitting the entry by names the National Federation confirms that all persons entered are covered by such insurance (in accordance with IBU Event and Competition Rules).

7 A9. IMPORT AND EXPORT OF RIFLES AND AMMUNITION 1. Regulations applicable for EU residents AUT, BEL, BUL, CYP, CZE, DEN, ESP, FIN, FRA, GBR, GER, GRE, HUN, ITA, LAT, LTU, NED, POL, POR, ROU, SLO, SVK, SWE, NOR and SUI When entering and leaving the Republic of Estonia the European Firearms Passport and the Official Invitation of the Organiser must be submitted upon request. No other permits are required. 2. Regulations applicable to non-eu residents ALG, AND, ARG, ARM, AUS, BIH, BLR, BRA, CAN, CHI, CHN, CRC, CRO, CYP, GEO, GRL, GUM, IND, IRI, ISV, JPN, KAZ, KGZ, KOR, LIB, LIE, MAR, MGL, MDA, MKD, NOR, NZL, PUR, RUS, SCG, UKR, USA, UZB The following forms for the import of firearms to Estonia must be used: To facilitate your arrival and departure at customs regarding rifles and ammunition, please find the enclosed forms, which should be completed. The license will be sent to your federation. A License and Official Invitation to the customs authorities must be presented upon entry to Estonia with firearms. In case these documents cannot be presented, no permission will be given to enter the country. Please Attention! Persons who arrive on the flight from outside the European Union (including residents of the European Union) with Firearms must arrive and leave at Tallinn Airport in order to ensure entry and departure to and from Estonia Carnet A.T.A. Procedure This procedure is another possibility for member states to import weapons and ammunitions into the Republic of Estonia in addition to the procedure listed under point 2. Member states: ALG, AND, AUS, BLR, CAN, CHN, CRO, CYP, IND, JPN, KOR, LIB, MKD, MGL, MAR, NOR, NZL, ROU, RUS, SCG, SUI, USA

8 A10. VISA REGULATIONS The following IBU Member Federations require visas to enter and stay in the Republic of Estonia: ARM, BIH*, CHN, GEO, KAZ, KGZ, LIB, MDA*, MGL, MKD*, RUS, SRB*, TPE, TUR, UKR, UZB * No visa required for biometric passports holders The authorised Consulate or Embassy of the Republic of Estonia will release the entry visa. The lists of names of the teams for the invitation to be submitted to the embassies must be sent to the Organising Committee not later than (or as soon as possible) Annex A A11. IMPORT OF MEDICINES More information on the website:

9 B. LOGISTICS B1. TRANSPORTATION Transport for participating teams from hotels to the Tehvandi Biathlon Stadium is free of charge and available upon request. The Transportation Office is located in the Logistics Centre 2nd Floor. Contact person: Veiko Tammeorg Mobile: The nearest international airport is located in Tartu, 45 km from Otepää ( Tallinn Airport is located 220 km from Otepää ( Riga Airport is located 220 km from Otepää ( The Organising Committee will organise the transport of the teams from Tartu, Tallinn and Riga airports. Price from Tartu to Otepää Mini-bus 8 persons Mini-bus 18 persons Bus 50 persons Price from Tallinn or Riga to Otepää Mini-bus 8 persons 375 Mini-bus 18 persons 450 Bus 50 persons 650 Car (personal transportation) 250

10 B2. ACCOMMODATION Logistic centre 2nd Floor Contact person: Merlin Müür Mobile: E mail: otepaa@biathlon.ee The required number of rooms must be requested when submitting the entry by numbers / LODGING AND TRANSPORTATION RESERVATION. Additional hotels and prices Hotel Price B SR: 95 DR: 80 TR: 65 C SR: 70 DR: 60 Apartments Price is negotiable - Full board per person per day Payment of the accommodation will be done through the Accommodation Office only. The required numbers of rooms must be requested when submitting the entry by numbers and is considered booked when the entry by names is made. Any accommodation that is not used or cancelled with the entry by names by must be paid by the National Federations concerned. 2 weeks before event we will send an invoice for a deposit of 50% accommodation payment. The costs of full accommodation have to be paid to the Logistics Centre before B3. Team Captains Meeting (TCM) The TCM with the draw of the start numbers will be held at the Tehvandi Stadium's Main nd Building, 2 floor and according to the competition program. B4. Press Centre rd The Press Centre is located in the Tehvandi Stadium's Main Building, 3 floor.

11 C. COMPETITION INFORMATION C1. COMPETITION PROGRAM (Local Time +1 CET) DATE ZEROING COMPETITION TRAINING MEETINGS OTHERS Saturday All Day Arrival All Day Skiing Training TCM Tehvandi Stadium Prel. Equip. Contr. Sunday Opening Ceremony tbc OT YW/JW OT YM/JM TCM Tehvandi Stadium Prel. Equip. Contr. Monday YW YM Ind YW Ind YM Training Juniors Tuesday JW JM Ind JW Ind JM Training Youth Wednesday YW YM Rel YW Rel YM Training Juniors Thursday JW JM Rel JW Rel JM Training Youth Friday YW YM Sp YW Sp YM Training Juniors Saturday JW JM Sp JW Sp JM Training Mixed YW YM PUR YW PUR YM JW JM PUR JW PUR JM Sunday Monday Departure AD Seminar tbc TCM Tehvandi Stadium Medal Ceremony tbc

12 C2. COMPETITION RULES The Competition will be conducted in accordance with the present IBU Event and Competition Rules. C3. IBU SPORT TECHNICAL OFFICIALS Race Director IBU Junior Cup Technical Delegate Medical Delegate Arne Eidam Tore Boygard IBU NOR IBU R Material Control IBU R Course IBU R Shooting Range IBU R Start / Finish Pavel Levora Sergey Prosvirin Jean Guy Levesque Mikhael Tkatchenko CZE RUS CAN RUS C4. TARGET SYSTEM The Tehvandi biathlon centre has 30 firing lanes equipped with a KURVINEN KES 2009 electronical targeting system.

13 D. REGISTRATION DEADLINES Registrations by number/name have to be done online via the IBU Member center on ENTRY DEADLINES AND FORMS Entry by Numbers by IBU on-line system Entry by Names by IBU on-line system Visa Application by Name (where needed) Application for the Import of Rifles and Ammunitions Transport and Accommodation reservation Radio frequency application Annex A Annex B Annex C (Final reservation ) Annex D All application forms submit via to the Organising Committee: otepaa@biathlon.ee E. ADDITIONAL INFORMATION All Invitation attachments including maps and forms are available and downloadable from the competition official website at