Edmonds Petanque Club

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1 Edmonds Petanque Club a non-profit 501(c)(3) organization th Avenue South, Suite 206 Edmonds, WA Meeting Minutes March 8, 2014 Call to Order 8:35 Present: Dick Van Hollebeke, Michelle Martin, Jerry Fireman, Larry Thomas. Club member Mike Martin was also present. MSP to approve the minutes of the February 1, 2014 meeting as previously distributed. Treasurer s Report: Positive comments on format. The balance in the bank was $6, The club has to pay sales tax for previously sold merchandise. This also resulted in a fine of $ We have 55 members and friends in the club. MSP to approve the Treasurer s Report. Old Business 1. Workshop: 49 slots are taken of 72 openings. This will be held on April 5 & 6 with Dan Feaster. 2. League: We have 8 teams and we hope to have 12 teams. This will be held April 28 June 28. Jerry asked for scheduling advice. No team will play more than three nights a week. The options: 1. Schedule people to play, 2. Self-scheduling, 3. A half-way position in that if a team can t meet the assigned time they could reschedule at a more convenient time. The Board felt the 3 rd option was the best. The League play will take precedence over casual play and a poster saying In order to facilitate the League play please allow League games to be on the courts. A handmade trophy was suggested for the overall champion and this would be rotated year by year. Michelle and Jerry can spend up to $120 for other prizes. 3. Chamber of Commerce at the Market on June 28. Communication of this information will be e- mailed to members. We need volunteers. This led to the idea of having a very brief newsletter seeking volunteers about a Chamber of Commerce, the Dan Feaster Workshop, and League information. Michelle will handle this. 4. Karen Crabb and David Rockwell have accepted to serve on the Board.

2 New Business 1. Rick Steves is allowing a poster and flyers at his March 22 Travel Festival. 2. Brandon prepared a Bastille Day poster and Jack Cowan will have copies at the Frenchfest at the Seattle Center. This poster will be placed around town. Larry Thomas was recognized for his work on the Storage Room. The Park Department is installing a Sani-Can for use by players. This will be located behind a privacy partition near the stadium. Michelle reported on the room available at the Harbor Inn. They will cater the dinner for the FPUSA tournament. And they have a meeting room. A caterer (perhaps the BBQ group) will be obtained. This is a way the EPC has been of help to this tournament. Dick, Sam, and Michelle are bringing coffee and a coffee cake to the Park workers to say thanks for all the work being done for our club. Dick Van Hollebeke, Secretary Minutes prepared by Mike Martin Attachments 1. Balance sheet 2. Profit and loss detail 3. Monthly financial summary 4. Travel Festival Petanque flyer 5. Bastille Day poster

3 Edmonds Petanque Club a non-profit 501(c)(3) organization th Avenue South, Suite 206 Edmonds, WA 98020

4 Edmonds Petanque Club a non-profit 501(c)(3) organization th Avenue South, Suite 206 Edmonds, WA 98020

5 Edmonds Petanque Club Profit & Loss Detail February 2014 Type Date Num Name Memo Paid Amount Ordinary Income/Expense Income DUES Friends of the Edmonds Club Deposit 02/18/2014 Marilyn Bacon Friend Marilyn Bacon $40.00 # Total Friends of the Edmonds Club Member Dues Total Member Dues Deposit 02/04/2014 Brien Meilleur Deposit Brien Meilleur Deposit 02/04/2014 Linda Ferguson dues Linda Ferguson Member SPC DUES - Other Total DUES - Other Deposit 02/18/2014 Petanque League ($10.00 team) Ed Cornachio/Y Deposit 02/25/2014 Larry Thomas (cash) 5.00 Deposit 02/25/2014 Dick Van Hollebeke/Carl Herbert Ck # Deposit 02/25/2014 David Rockwell/ Scott Bernhard Ck # Total DUES Merchandizing Sales Boules (competition) Deposit 02/13/2014 sold Clayton Freeman 1 set boules La Franc ($ Total Boules (competition) Total Merchandizing Sales Petanque Clinic Registrations Deposit 02/25/2014 Dick Van Hollebeke Ck # sessions April Deposit 02/25/2014 Mike Martin Ck # sessions April Total Petanque Clinic Registrations Total Income Total Income Expense Expense Dues to FPUSA Total Dues to FPUSA Check 02/19/ FPUSA Ed Cornachio Merchandizing Inventory Boules (competition) Deposit 02/13/2014 sold to Carol Diers 1 set boules La Franc 700/ Total Boules (competition) Tote Bags - Large Deposit 02/13/ bag OBUT ($20.00) Total Tote Bags - Large Tote Bags - Small Deposit 02/13/ bag LaFranc ($13.00) Total Tote Bags - Small Total Merchandizing Inventory Taxes and Incorporation State Taxes Total State Taxes Check 02/20/ WA Dept of Revenue Excise Tax Check 02/20/ WA Dept of Revenue Excise Tax Check 02/20/ WA Dept of Revenue Excise Tax Total Taxes and Incorporation Total Expense Total Expense Net Ordinary Income Net Income Page 1 of 1

6 FEB 2014 Edmonds Pétanque Club 2014 Monthly Financial Summary Dec JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTALS Income ,044 Expenses ,264 Bank Balance 7, , , Expenses Edmonds0.00 Petanque League 0.00 Apr 28 Jun Bank Balance 8, Members & Friends Total = 55 7, , New FPUSA member Income Expenses Bank Balance 5, , , Elroy 2, , JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Annual Meeting Jan12 Skills workshops Apr5&6 Chamber Picnic Demo Jul9 Taste of Edmonds Aug8-10 Bastille Day Tourny Jul13 Regional Tourny Jul26&27

7 The town slogan is It's an Edmonds Kind of Day. You have already enjoyed the town and the Rick Steves Seminars. There is one more very French thing to do to truly enjoy your Edmonds Kind of Day. Come play pétanque Saturday at the Edmonds Civic Center Playfield at 230 6th Ave N. There will be experienced players to show you how to play, and we have spare boules for you to use. The invitation is sincere, the folks are friendly, and believe me pétanque is addictive. You may even learn a French word or two. For more information... EdmondsPetanqueClub.org

8 A set of petanque boules may be borrowed from the Club. Find out how by sending an to PLAY PETANQUE WITH US! The petanque courts are always open at Edmonds Civic Center Playfield at 6th and Bell. Weather permitting, players usually meet at these times: Wednesdays at 1:30 PM Saturdays at 10:00 AM Saturdays at 3:00 PM Sundays at 1:30 PM For more information, visit the club website at EdmondsPetanqueClub.org, or contact Larry Thomas at (206) E d m o n d s P e t a n q u e C l u b. o r g

9 July 13, 2014 Bastille Day In Edmonds Music Food Wine T-shirts Prizes 2ND ANNUAL Petanque Tournament DOUBLES MELEE (PARTNERS CHOSEN BY DRAWING) OPEN TO ALL! Civic Center Playfield 230 6TH AVE N, EDMONDS, WASH. 9 AM TO 5 PM EVENT ORGANIZED BY THE EDMONDS PETANQUE CLUB MORE DETAILS COMING SOON EDMONDSPETANQUECLUB.ORG

10 a non-profit 501(c)(3)organization th Avenue South, Suite 206 Edmonds WA BOARD MEETING AND AGENDA MARCH 8 th :30 AM Location: address above - Review and approval of the minutes of February 1 st Treasurer s report OLD BUSINESS 1. Skills development workshops with Dan Feaster, April 5 & 6 2. Edmonds Petanque League April 28 June Chamber of Commerce booth at the Summer Market June Board members at large David Rockwell and Karen Cabb have accepted to serve on the Board. NEW BUSINESS 5. Invitational EPC poster for March 22 Rick Steves s travel festival 6. Update of the Bastille Day poster Both posters will be done by Brandon Next meeting date Visit our Website at EdmondsPetanqueClub.org

11 a non-profit 501(c)(3)organization th Avenue South, Suite 206 Edmonds WA Visit our Website at EdmondsPetanqueClub.org

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