4.4.1 Planning for an Athletics Carnival

Transcription

1 4.4.1 Planning for an Athletics Carnival As early as possible Ensure date chosen fits into overall calendar Book venue Book venue for suitable back up date as well Advise canteen staff of details -8 weeks before Discuss safety issues and develop risk management plan with principal/staff Firstly referring to the relevant sections of Guidelines for the Safe Conduct of Sport and Physical Activity in Schools or, as a minimum, by utilizing the Sport Risk Management One Page Checklists CD Athletics (contains separate pages for Track, High Jump, Long Jump, Shot Put and Discus) Check venue booking including availability of equipment, canteen and toilets Notify parents/guardians of date of carnival by newsletter At staff meetings, encourage staff to include athletics activities in PE or game skills Official jobs for the carnival to be allocated and discussed Permission notes to be organised and distributed to parents Check all equipment Organise trials for field events Check out details of zone carnival and organise information note/consent form package for those progressing to that level Finalise program House meetings organise Invite guests as appropriate Check for multidisability entries/interest and familiarise with procedures One week before Organise equipment Canteen to be advised Programs to be printed Carnival information details to go in newsletter Certificates, ribbons/trophies to be organised Advise parents regarding zone competitors have letter/costs/consent ready Check venue for relevant field markings Trials to be completed Hold house meetings The day before Final check of all equipment Make arrangements for children not attending Check transport arrangements Recording sheets check Staff members to receive copies of programs Ensure staff are clear about their duties for the day stress safety Speak to children about all aspects and organisation and expectation

2 During the carnival Set up everything early allow time for unanticipated problems Supervise officals check regularly with all officials Handle any problems that arise Ensure tiolets are supervised Refreshments for officials Think safety risk management is ongoing After the carnival Present certificates, ribbons/trophies Select school team Distribute information and permission notes for Zone carnival Book transport for next carnival Determine champion athletes Return any loaned equipment and make a list of new equipment required Letters of appreciation Acknowledge results in newsletter Update records Complete staff evaluation of carnival Engraving on perpetual trophies to be carried out School team training to begin

3 Checklist of Equipment Recording sheets House points tally sheets Relay sheets Certificates/ribbons Pens, pencils and other stationery Clipboards Stopwatches Starting gun and caps Loudhailers House flags Witches hats and markets Whistle Ear plugs Place batons Relay batons Bell for 800m SHOT-PUTS: Organised? Notes/comments Size kg (Juniors 11 yrs) Size kg (Seniors) High jump equipment Rake and spade Tape measures DISCUS: Sizes: 500g Junior 750gm 11 yrs & 1/1 yrs Programs Novelty equipment

4 ATHLETICS CARNIVAL OFFICIALS TRACK EVENTS Venue : Date: Teacher in charge Track referee Announcers Starter 1 Recorders Marshals 1 Judges 1 Timekeepers 1 4 House supervisors 1 4 Relay changes 1 First aid

5 ATHLETICS CARNIVAL JOBS Teachers' Preferences Message: Job List Track referee Recorders House supervision (track) High jump supervisors Field referee Marshals House supervision (field) Long jump supervisors Announcer(s) Judges Relay marshals Shot-put supervisors Starter Timekeepers First Aid Teacher 1 st preference nd preference

6 ATHLETICS CARNIVAL OFFICIALS FIELD EVENTS Venue : Date: Teacher in charge Field referee Announcer High jump 1 Long jump 1 Shot-put 1 1 House supervisors 1