Table of contents WELCOME 4 ACCOMMODATION 4 ACCREDITATION 6 TRANSPORTATION 7 MEALS 8 VENUE 9 GENERAL OUTLINE OF THE COMPETITION 10 KEY PERSONNEL 10

Transcription

1 GENERAL INFORMATION

2 Table of contents WELCOME 4 ACCOMMODATION 4 ACCREDITATION 6 TRANSPORTATION 7 MEALS 8 VENUE 9 GENERAL OUTLINE OF THE COMPETITION 10 KEY PERSONNEL 10 COMPETITION SCHEDULE 12 CLASSIFICATION 13 CLASSIFICATION SCHEDULE 13 SPORT EQUIPMENT 14 SPORT EQUIPMENT CHECK SCHEDULE 14 OPENING CEREMONY 15 THE COMPETITION 15 COMPETITION FORMAT 16 2

3 TRAININIG ON THE COMPETITION COURTS 19 TRAINING SCHEDULE 20 WARM-UP AREA PROCEDURES 21 CALL ROOM AREA PROCEDURES 21 BOCCIA BALLS 23 PROTEST PROCEDURES 23 IMPORTANT LOCATIONS 24 TECHNICAL MEETINGS 25 MEDAL CEREMONY 25 INSURANCE AND MEDICAL SERVICE 25 ANTI-DOPING CONTROL 26 CONTACT 26 3

4 WELCOME WELCOME to the BISFed World Event Boccia World Open Seoul. We are looking forward to welcoming 14 Nations and their 76 competitors to Seoul Boccia World Open Seoul Host Committee are glad that you chose this international BISFed event, which we are holding in Korea, for first time. All Committee will make their best effort to make your stay as convenient and satisfactory as possible Boccia World Open Seoul Host Committee will use electronic means of information whenever possible and, if necessary, with paper back-up. Get all the updated news on the internet, on our official website : ACCOMMODATION : We prepare two hotels below for the competition. Teams w ill stay at the Athletes' Hotel in Seoul : Hotel Capital. Officials will stay at the Officials' Hotel in Seoul : The-K Hotel Seoul. The Entry Fees include all accommodation expenses and meals. The HOC took into consideration your requests included in the rooming lists, but for reasons independent of us, we could not comply all of them. The HOC will provide chairs for the bath, which will be given to Team Leaders on the first day. 4

5 Hotel Capital - Athletes' Hotel twin or double rooms with shower or bath address : 23 Jangmoon-ro, Yongsan-gu, Seoul, Korea phone : ( Countries : Period Pax 1 Canada 09-July 24-July 7 2 Brazil 14-July 25-July 11 3 Norway 17-July 24-July 3 4 Nederland 17-July 24-July 2 5 Hong Kong 17-July 24-July 17 6 Korea 18-July 24-July 22 7 Thaillnd 18-July 24-July 24 8 Singapore 18-July 24-July 8 9 Russia 18-July 24-July 7 10 Chinese Taipe 18-July 24-July China 18-July 24-July Australia 18-July 24-July Japan 18-July 24-July Iraq 18-July 24-July 5 15 HOC 17-July 25-July 5

6 The-k Hotel Seoul - Officials Hotel twin or double rooms with shower or bath address : 70, Baumoe-ro 12-gil, Seocho-gu, Seoul, Korea phone : ( Officials : Period Pax 1 BISFed Board 18-July 21-July 1 2 International Technical Official 17-July 24-July 1 3 International Referees 17-July 24-July 7 4 National Referees 17-July 24-July 47 5 Classifiers 17-July 24-July 3 6 HOC 17-July 24-July ACCREDITATION Upon arrival, Team Managers and Officials should ask for their Accreditation Cards at the HOC Information Desk. The following participants will receive accreditation upon arrival: - Competitors - Coaches, Assistants and other staff - BISFed Board - BISFed Officials 6

7 - National Officials - Host Committee - Volunteers - Media - Guests TRANSPORTATION : A transportation plan will be delivered to Teams in order to ensure all their transfers from and to Airport. At arrival and departure, the HOC will provide transportation for all Teams and Officials from Incheon International Airport or Kimpo International Airport. Incheon International Airport : Kimpo International Airport : At the Incheon(Kimpo) International Airport our well trained and prepared volunteers and supporters will wait for the Teams arrival. Distance from Airport to the Athletes' Hotel It will take about 80min(65km) from Incheon international airport to the Hotel Capital. It will take about 50min(25km) from Kimpo international airport to the Hotel Capital. Distance from Airport to the Officials' Hotel It will take about 80min(68km) from Incheon international airport to the The-K Hotel Seoul. From Hotels to the Venue (SK Handball Gym) There will be provided transport between the Hotels and the Venue during the competition day. Shuttle service (b y arranged buses and cars) will provide from the Hotels to the Venue. It will take about 30min(16km) from Hotels to the Venue. 7

8 The approximate times: from Hotels to the Venue 6:30 // 7:00 // 7:30 (its departure time) from Venue to the Hotels (during the day) 11:00 // 13:00 // 15:00 and back from Venue to the Hotels (after matches) 17:00 // 18:00 // 18:30 and later Timetable may be modify during the competition. Transportation Schedule you will find in the Hotels every day around dinner time or after in the Information Desk. MEALS : Breakfast and dinner will be served in the Hotels (at the Dynasty Grand Ballroom Hall on the third floor) On Saturday 18-July dinner will be served in the Hotels (at the Dynasty Grand Ballroom Hall on the third floor) between 19:00 to 21:30. The breakfast in the Hotels Breakfast time : from 6:00 to 9:00 The dinner in the Hotels Dinner time : from 18:30 to 21:30 Lunch will be served in the competition venue Lunch time : from 11:30 to 14:00 We will operate the Lounge for the participants (Athletes, Team staffs, Officials etc.) at the second floor of Competition venue. LAST DINNER 23 July (Farewell Dinner) Arrange on the Hotel capital, immediately after medals ceremony. 8

9 VENUE : The official venue for the competition : SK Handball Gym Address : 424, Olympic-ro, Songpa-gu, Seoul, Korea We have held our Boccia National competition three times in this place. The court - 8 courts, The court surface Wooden. Official Training will be on the competition courts. Warm up Court - 4 warm-up courts, The court surface Wooden Equipment Storage will be in the gym (designated rooms for each team) Equipment check will be in Warm-up area. Classification place will be in the Call Room area. Total 8 toilets will be prepared one at the each floor (4) and four additional toilets at the outside of gym for men and women respectively. 9

10 GENERAL OUTLINE OF THE COMPETITION : All Events of the 2015 Boccia World Open Seoul will run in accordance with the BISFed International Boccia Rules. In case of doubt or disagreement in the interpretation of the rules, the English version shall prevail. The current BISFed Boccia Rules can be found on the BISFed website. Any case not included in this document shall be solved in accordance with the Technical Delegate for the competition, Ms. Cannie Leung. It is the responsibility of each National Organization participating in the event to ensure that all competitors and technical personnel are familiarized with BISFed Boccia Rules. KEY PERSONNEL : HOST Committee Event Director Secretariat Manager Competition Manager General Services Manager Competition Operation Manager International Relations Manager Logistics Services Manager Sports Information Manager Competition Software Manager Webmaster Call Room Manager Volunteers Manager Kang Tae Sam Lee Sang Jong Choi Seung Gyun / Park Jae Sang Kim Ki Yeol Kim Young Gil Lee Hae Jeong Kim Jae Won Yun Young Ung Kim Sung Jae Kim Chul Gyu Hwang Sang Yun Jung Young Jun 10

11 BISFed Officials Technical Delegate Chief Classifier Head Referee AssistantHead Referee International Classifier Ms Cannie Leung Elsa Matthee Chung Young Hoon Helena Bostos Dr. Jeng Yi Shieh Miguel Angel Lopez Vidal International Referees David Leung Tsang Po Lin Paul Coffey Wong Foo Leong Rodriguez Rudy National Referees Kim Moo Jin Park In Young Son Eun Na Lee Da Yun Jhe Kyung Ho Choi Jun Su Han Yu Kyeong Kim Jeong Min Shin Jeong Gil Yeo Seon Min Cho Hwan Hee Lineperson Timekeeper 16 person 16 person 11

12 COMPETITION SCHEDULE : A preview of the competition s schedule basic structure is presented as follows : 18 July Sat 19 July Sun 20 July Mon 21 July Tue 22 July Wed 23 July Thu 24 July Fri Arrivals & Accreditation Classification Trainings 13:00 16:00 07:30 09:30 Equipment Check 11:30 16:30 08:00 09:50 Opening Ceremony 17:00 Technical Meetings 20:30 20:30 Pairs & Team Competition 12:00 18:00 9:00 18:00 Individual Competition 9:00 18:00 9:00 18:00 9:00 16:10 Medal & Closing Ceremony 16:30 17:30 Farewell Dinner 19:00 Departures 12

13 CLASSIFICATION : All Athletes with N (NEW) will be classified, and must bring to classification, prior to the championships, their passport (or Identification Card) and Classification Identity cards. In addition, the athletes must sign the BISFed Consent for Classification Form that can be printed from Classification Rules section, page 39 and witness their signature with the Team Managers signature. Please ensure that the athletes understand the document, provide translation if necessary and bring the form to classification. Athletes must bring a list of all medications and any pertinent health information written in English with them. They must also bring the Certificate of Diagnosis completed by their medical doctor. It can be printed from Classification Rules section, page 38 and was sent by the HOC prior to the competition by . The athlete must come to classification with Boccia equipment used in competition and be dressed in sports clothing. If they are not properly attired they will not be classified. Classification place will be in the Call Room Area. CLASSIFICATION PROTEST FORMS Will be available at the Sports Information Desk (location at the Venue). CLASSIFICATION SCHEDULE : The detailed classification schedule will be informed soonest. 13

14 SPORTS EQUIPMENT Athletes may use their own Sports Equipment. Sports Equipment include : Balls Chairs Assistive devices Head pointers Prior to the competition commencing, all Sports Equipment will be checked and certified by selected referees supervised by the Head Referee. The Equipment Check will be done in Warm-up area, on the 18th and 19th of July, according to the schedule approved. Equipment that does not meet the criteria will not be certified and will be held by the organization until the end of the competition. At any time, except during a match, the referee may confirm the eligibility of any piece of equipment. Any equipment that fails eligibility during competition will be confiscated for the remainder of the competition ; details of this offence will be published at the Sport Information Desk. SPORTS EQUIPMENT CHECK SCHEDULE : Date Time Country Player Ramp Player 18-July 11:30 ~ 12:00 Korea :00 ~ 13:10 Norway 1 13:10 ~ 13:20 Netherland 1 13:20 ~ 13:50 Thailand :00 ~ 14:20 Singapore :30 ~ 15:00 Hong Kong

15 Date Time Country Player Ramp Player 18-July 15:00 ~ 15:20 Canada 3 15:20 ~ 15:40 Brazil :40 ~ 16:00 Russia :00 ~ 16:30 China July 08:00 ~ 08:30 Japan :30 ~ 08:50 Chinese Taipe :50 ~ 09:10 Australia :30 ~ 09:50 Iraq 3 OPENING CEREMONY : Saturday 18-July at 17:00 on the Venue. Teams must attend the competition court before 16:40 on the Venue. THE COMPETITION : Competition Schedule and Team Manager Meetings The final competition schedule will be made available after the Official Draw at the Team Managers Technical Meeting (TBC), and will be distributed for collection by Team Managers or designated persons. Competitor Numbers Upon confirmation of classification, each athlete shall be given two (2) pieces of competitor number bibs that must be worn at all times during the hours of competition. 15

16 One competitor number must be affixed on the front of the shirt or the trouser leg. The second competitor number must be affixed to the back of the wheelchair. Exception for class BC3 : in this particular case, the assistant will have a third competitor number to be affixed on his/her back. If an athlete forgets, loses or chooses not to wear their competitor number, they will not be permitted to enter the warm-up area, the Call Room or the field of play. A side that is not present for the start of the match forfeits the match (ref ). Exceptions may be considered by the Head Referee and/or the Technical Delegate. COMPETITION FORMAT : Teams and Pairs The final entries as on 2-July-2015 are listed as follows (with their corresponding world ranking as shown on the current BISFed website) : BC1/BC2 Team BC3 Pair BC4 Pair THA CHN KOR JPN HKG IRQ Nil KOR SIN BRA JPN THA CHN RUS AUS HKG TPE Nil HKG CAN CHN THA KOR JPN For the division of BC1 / BC2 Teams BC4 Pairs and with 6 countries, competitions are organized on round-robin format : 1 pool of 6. For the division of BC3 Pairs with 10 countries, competitions are to be organized on a two-part basis: a preliminary stage of pool rounds (2 pools of 3, 1 pool with 4), followed by Semi-finals (SF) and Finals (F). 16

17 Countries would be allocated to the pools according to their seeding positions which are determined by their corresponding World Ranking positions indicated above. Preliminary Schedule 19-July BC1/BC2 Team BC3 Pair BC3 Pair 12: : : :40 3 Total No. of Matches July BC1/BC2 Team BC3 Pair BC3 Pair 9: : :40 3 2SF 3 16:20 3 2F 3 Total No. of Matches Individuals The numbers of final entries for individual divisions as on 2 July 2015 are as follows : Total Player BC1 BC2 BC3 BC Competitions will competitions are to be organized on a two-part basis : BC1 (entry number 13) - a preliminary stage of pool rounds (1 pools of 4, 3 pools of 3), followed by Semi-finals (SF) and Finals (F). BC2 (entry number 16) - a preliminary stage of pool rounds (4 pools of 4), followed by Quarter-finals (1/4F), Semi-finals (SF) and Finals (F). BC3 (entry number 28) - a preliminary stage of pool rounds (7 pools of 4), followed by 1/8-finals (1/8F), Quarter-finals (1/4F), Semi-finals (SF) and Finals (F). 17

18 BC4 (entry number 19) - a preliminary stage of pool rounds (1 pool of 3, 4 pools of 4), followed by Quarter-finals (1/4F), Semi-finals (SF) and Finals (F). Athletes would be allocated to the pools according to their seeding positions which are determined by their corresponding World Ranking positions : Preliminary Schedule 21-July BC1 BC2 BC3 BC4 09: : : :10 13: : : : Total No. of Matches July BC1 BC2 BC3 BC4 09: : : : :00 14: : : :50 8(1/8F) Total No. of Matches

19 23-July BC1 BC2 BC3 BC4 09:10 4(1/4F) 10:20 4(1/4F) 4(1/4F) 11:30 13:00 2SF 2SF 2SF 2SF 15:00 2F 2F 2F 2F Total No. of Matches Please refer to the Competition Manual on the BISFed website for the calculation of positions within pools and the final positioning : TRAINING ON THE COMPETITION COURTS The teams must be at the entrance of the competition area at least 5 minutes before the scheduled time. Five minutes before the finish time must stop training and prepare all the equipment to get out at the scheduled time. Access to the entrance of training area will be allowed only to accredited staff or athletes who are scheduled for training. Access to the entrance of Sports Equipment Storage will be allowed only to accredited staff or athletes who are scheduled for training and for picking or leaving sports equipment. 19

20 Official TRAINING SCHEDULE 18-July Time Court1 Court2 Court3 Court4 Court5 Court6 Court7 Court8 13:00 ~ 14:30 14:30 ~ 16:00 KOR KOR KOR HKG HKG HKG CAN BRA THA THA THA TWN SIN NLD NOR RUS 19-July Time Court1 Court2 Court3 Court4 Court5 Court6 Court7 Court8 07:30 ~ 08:30 08:30 ~ 09:30 09:30 ~ 10:30 HKG HKG HKG THA THA THA TWN RUS CAN BRA SIN KOR KOR KOR IRQ JAP JAP JAP CHN CHN CHN AUS AUS Norway team and Netherlands team will have official training time from 09:30 to 10:30 of July 19th since they will only participate in Individual matches. 20

21 WARM UP AREA PROCEDURES: From the 19th of July on, warming up area is exclusively for the competitors that are going to play next. Players may be accompanied into the Warm-up area by a maximum number of people as follows : BC1 BC2 BC3 BC4 Pairs BC3 Pairs BC3 Team(BC!/BC2) 1 coach, 1 assistant 1 coach, 1 assistant 1 coach, 1 assistant 1 coach, 1 assistant 1 coach, 1 assistant per athlete 1 coach, 1 assistant 1 coach, 1 assistant If it is necessary, one translator and one physiotherapist/masseur per Country may enter in the warm-up area. They can t help or assist with coaching. CALL ROOM PROCEDURES: Prior to entering the Warm-up Area and Call Room, Athletes, Coaches and Sport Assistants must ensure that they have their Accreditation Tag with them. Athlete competitor numbers should be clearly visible. Failure to do so will result in refused entry to the Call Room (Rule 20.2). A Side must be registered between forty five (45) and twenty (20) minutes before the scheduled start time of any Team/Pairs match. A Side must be registered between thirty (30) and fifteen (15) minutes before the scheduled start time of any Individual match. Registration is done at the Call Room Desk. 21

22 The official clock will be situated at the entrance of the Call Room. A Coach may only register an individual athlete if that athlete is at the entrance to the Call Room area. All Sides must be in the Call Room area and waiting in the designated Court area for their match (Rule 20.4). Any Side who fails to register, or be registered, within the above time limit will automatically be disqualified. If the Side fails to be present within the above time limit, it will forfeit the match (Rule ). Once registered and inside the Call Room, athletes, coaches and sports assistants must not leave the Call Room. Should they do so, they will not gain re-admittance and will take no further part in the match, potentially forfeiting the match. The number of people, as indicated below, may accompany sides into the Call Room. Translators are not subject to this restriction. However, they may only enter the call room if asked to do so by the Referee. (Rule 20.8). BC1 BC2 BC3 BC4 Pairs BC3 Pairs BC4 Team(BC1/BC2) 1 coach, 1 assistant 1 coach 1 coach, 1 assistant 1 coach, 1 assistant if athlete is a foot player 1 coach, 1 assistant per athlete 1 coach, 1 assistant if athlete is a foot player 1 coach, 1 assistant Please refer to the Latest Boccia Rules (English version) on BISFed website: 22

23 BOCCIA BALLS: The Organizing Committee will have Competition Balls available for both training and competition. Athletes personal sets of Boccia Balls will be checked as Sports Equipment in the manner set out above. Immediately outside the entrance to the Call Room, there will be an electronic set of weighing scales and measuring template for Sides to check the eligibility of their balls before entry. During competition, random ball checks will take place in the Call Room Balls that fail the criteriain Rule 2.1will be confiscated until the end of the last day of competition. The referee will record the rejectedball(s) on the score sheet.the athletes will be allowed to replace the ball/s with competition ball(s) at this time. After the match, these competition balls shall be returned to the Referee. Whereone or moreballs failarandom check, the athlete will be issued with a warning under rule If one athlete has more than one ball rejected at the same random check, it will be considered only one warning. This warning does not count as an on court warning. If an athlete'sequipmentfails the criteria on a second occasionon the Call room or random check,that athlete will be disqualified under rule and PROTEST PROCEDURES: Protest procedures will be as documented in the BISFed International Boccia Rules. Protest Forms will be available from and returned to the Sports Information Desk. The decision of all Protests shall be available at this desk. 23

24 IMPORTANT LOCATIONS: Access to restricted areas Access to restricted areas shall be limited to authorized personnel only in accordance with the BISFed International Boccia Rules. Authorized personnel shall only be granted access if they are wearing their appropriate Accreditation Card in a visible place. Full details of restricted areas shall be explained at the 1st Technical Meeting. Information desk Access to the Information Desk is restricted to the Team Manager or designated person. The sports information desk will be located at the venue, near the main entrance. This desk shall hold the following information: Schedules of Play Results Protest Forms Classification Notices Time and Location of Meetings Time and Location of Social Events Map of Venue illustrating the location of specific areas Venue Facilities Results will be published on the website a regularly basis. One hard copy will be distributed at the end of each day. As to the schedule of play, it will also be published and a hard copy will be delivered to each Team Manager at the 1 st Technical meeting 18 th of July and at the 2 nd Technical meeting 20 th of July. The Information Desk is available to everyone, in order to provide any information or solve any problem regarding the event or its logistic. 24

25 Competition Office Access to the Competition Secretariat Office is restricted to members of the Host Organizing Committee and BISFed Boccia officials. All enquires should be addressed to the Information Desk TECHNICAL MEETINGS: There will be 2 Team Managers Meetings. 1 st Team Managers Meeting : 18 th of July at the Athletes Hotel(Hotel Capital), at 20:30 - the Second floor 2 nd Team Managers Meeting : 20 th of July at the Athletes Hotel(Hotel Capital), at 20:30 - the Second floor Countries are allowed to attend two representatives at these meetings, one of whom must be the Team Manager. MEDAL CEREMONY: The Medal Ceremony for both Pairs & Teams as well as Individual Competition will be on Thursday 23 st July, after the last matches. The proposed time is 16:30. INSURANCE and MEDICAL SERVICE: Each team must attend the Event with their own medical and travel assurance to cover loss of Property, injures or medical treatment, travel disruption or luggage loss. 25

26 The HOC will provide third-part liability insurance for all the participants and appropriate medical first-aid services at the venue. BISFed and the Boccia World Open Event HOC will accept no responsibilities for injuries or loss of wages due to injuries. All teams are also responsible of any damage done by them in the Hotels. ANTI DOPING CONTROL : The list of prohibited substances can be found on the BISFed website. All doping processes will be in accordance to the procedures of the WADA. The doping control tests will be conducted by the Korea Authority, the ADoP-Korea anti- doping Agency, which is a WADA member. BISFed Therapeutic Use Exemption (TUE) forms are located on the BISFed website. Athletes, who are using banned substances found on the WADA 2015 Prohibited List for therapeutic reasons, should complete the TUE forms and return them to the BISFed doping officer, Dr Jaime Antunes jaimeantunes@netcabo.pt with Cc to bisfedpresident@gmail.com. At least 4 Doping / Drug control will be made during the competition. CONTACT : Korea Boccia Federation 90 Junggye-ro, Nowon-gu, Seoul, Korea koreaboccia@yahoo.co.kr Phone Secretariat & General Services Jaesang PARK