Request for Proposal for Core PCO Services. EUROSPINE Meetings

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1 President Philip J. Sell, MSc, FRCS Dept. of Orthopaedics Leicester General Hospital Gwendolin Rd Leicester LE5 4PW, UK Request for Proposal for Core PCO Services EUROSPINE Meetings EUROSPINE The Spine Society 8610 UsterZürich Switzerland Phone Past President Ferran Pellisé, MD, PhD Barcelona, Spain.org VicePresident Haluk Berk, MD Dept. of Orthopaedics & Traumatology Dokuz Eylül University School of Medicine Izmir, Turkey Secretary Everard Munting, MD, PhD 16 Champ du Curé 1390 Biez, Belgium Treasurer Frank Kandziora, MD Zentrum für Wirbelsäulenchirurgie Friedberger Landstrasse Frankfurt Assistant Treasurer Finn B. Christensen, DMSc., PhD Aarhus, Denmark Member at Large Michael Ogon, MD, PhD, Austria Committee Chairs Jörg Franke, MD, Germany Educational Committee Christoph Siepe, MD, PhD, Germany Membership Committee Thomas Blattert, MD, Germany Programme Committee Ralph Kothe, MD, PhD, Germany Workshop/Symposia Committee Tim Pigott, DM, FRCS, UK Spine Tango Committee Margareta Nordin, Dr. Med. Sci. France Research Task Force Antonio Faundez, MD, PhD Switzerland Patient Line Committee European Spine Journal Max Aebi, MD, FRCSC, Switzerland EditorinChief Administration Judith Reichert Schild CH8610 Uster, Switzerland Tel: +41/44/ Fax: +41/44/ Membership/ Marketing Claudia Ortner Tel: +43/ Websites

2 RFP for Core PCO Services EUROSPINE Meetings EUROSPINE wants to focus on strategic goals and concentrate on improving its meetings in every aspect and therefore seeks the help of a CorePCO, to start with for a three years collaboration. Invited are agencies that fulfil the following requirements: ICCA and IAPCO Member The company profile (executive management and total staff) must include 34 senior project managers. Main organizers of international association conferences of > 2500 registered participants and > 5000 sqm (gross) Exhibition space managed List and references of the past five years to be included Fulfil the working standards that grant ISO Certification for the meetings Full comprehensive conference service according to international PCO standards must be provided; special interest will be given to: Good knowledge of international association management Experience in the collaboration with MedTech industry Firmly installed association and convention partners within Europe Expertise in financial control of international meetings including European taxation and VAT handling Tender: EUROSPINE is organising several events per year. The tendering should however be based solely on the two meetings described below.

3 EUROSPINE Fall Meeting 3 days scientific conference with 1 day Premeetings 2500 delegates 2500 sqm exhibition net, lunch workshops Session Tuesday Wednesday Thursday Friday 1 Consecutive Short Communication Sessions 2 Pre Meeting day 23 Courses à pax Awards Presidential Session Lunch Lunch Symposia Lunch Symposia Lunch Symposia 3 4 Welcome Reception General Assembly Official Social Evening EUROSPINE Spring Meeting (Specialised topics) 2 days scientific conference 250 delegates 500 sqm exhibition net, industry lunch workshops Session Thursday Friday 1 2 Lunch Lunch Symposia Lunch Symposia 3 4 Official Society Evening More details can be found at

4 Meeting Venues: The EUROSPINE General Assembly selects venues for future meetings based on the requirements related to the facilities. Data from past meetings shows that EUROSPINE now has approximately 2,500 participants, a total attendance (incl. accompanying persons and from exhibiting industry) around 4,000 persons, a 7,000 sqm exhibition space requirement and several satellite events. EUROSPINE 2017 (fall meeting) will take place in CC Dublin Future venues still need to be confirmed! Fees shall be defined for either both meetings together or for each of them separately, but exactly related to and in the following order: General Management: please define in detail Registration Services Exhibition management Sponsoring, Advertisement, please define in detail management (Excluding abstract handling, which will be done inhouse) Further please inform on the following activities: Accommodation and Travel Services (commissions) Sustainability, Followup

5 Written applications (pdf) are invited in the following way: 1. Your Company profile according to our requirements 1.1 Previous experience with meeting organisation of the indicated dimensions and any expertise as Core PCO - Reference list and contacts to be added 1.2 ICCA and IAPCO Membership, ISO Certification 2. Tender Proposal 2.1 General Management: please define in detail 2.2 Registration Services 2.3 Exhibition management 2.4 Sponsoring, Advertisement, please define in detail 2.5 management 3. Added Value: In what way do you think your agency can provide more than others to improve our meetings? 3.1 Other activities 4. Contact person for any further inquiries Submission to: EUROSPINE Administration info@eurospine.org Hardcopy (only additional and optional) might be sent to EUROSPINE, the Spine Society Judith Reichert Schild CH8610 Uster/Switzerland Evaluation Procedure: Deadline for submission: April 15, 2014 Evaluation by EUROSPINE Task Force Including Interviews Beginning of September 2014 Final Decision and notification End of September 2014