10.8 Call Room Reporting Times 10.9 Progression/Intervals for High Jump and Pole Vault Awards Ceremony Tentative schedule of events

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3 1.0 Organizational Structure NACAC Family 1.1 BAAA Executives and Council Members 1.2 Local Organising Committee 2.0 About The Bahamas Association of Athletics Association 3.0 Invitation Letter 4.0 Invited Countries 5.0 General Program 6.0 Information About The Bahamas 6.1 Official Airport and Arrival Information 6.2 Entry Requirements 6.3 Insurance 7.0 Accommodations 7.1 Accommodation Levy 7.2 Finance Hours of Operation 7.3 Meals 7.4 Hotels 7.5 Media Accommodations 8.0 Presentation of Athletes Documents 8.1 Location of Accreditation Centres 8.2 Hours of Operation 8.3 Media Accreditation 9.0 Media Services 9.1 Location of Medical Centres at Various Venues 9.2 Emergency Contact Number 9.3 Physiotheraphy and Massage Services 9.4 Team Physiotherapy Spaces 9.5 Drugs Importation and Doctors Work Permit 9.6 Doping Control 10. Rules of Competition 10.1 Team Size 10.2 Team Officials Quota 10.3 Senior Government Officials/Special Guest 10.4 Categories and Events 10.5 Technical Meeting 10.6 Technical Information Centre 10.7 Call Room Call Room Reporting Times 10.9 Progression/Intervals for High Jump and Pole Vault Awards Ceremony Tentative schedule of events APPENDIX Numerical Entries Form Final Entries Form Registration Form of Team Officials Delegations Arrival & Departure Information Form Media Accreditation Form Technical Meeting Agenda CARIFTA Congress Agenda Maps

4 1. 0 O R G A N I Z A T I O N A L S T R U C T U R E NACAC FAMILY PRESIDENT: VICE PRESIDENT: TREASURER: GENERAL SECRETARY: COUNCIL MEMBERS: MEMBERS EX OFFICIO: IAAF PRESIDENT: IAAF VICE-PRESIDENT: IAAF COUNCIL MEMBER: IAAF COUNCIL MEMBER: PAST PRESIDENTS: Victor Lopez Stephanie Hightower Alain Jean-Pierre Michael Serralta Geen Clarke Allan Baboolal Garth Gayle Catherine Jordan Lord Sebastian Coe Alberto Juantorena Pauline Davis-Thompson Abby Hoffman Amadeo Francis Neville McCook (deceased) PUR USA HAI PUR CRC TTO JAM BAR GBR CUB BAH CAN PUR JAM 4

5 BAAA EXECUTIVES AND COUNCIL MEMBERS PRESIDENT: Rosamunde Carey 1st VICE PRESIDENT: Tonique Williams 2nd VICE PRESIDENT: Norris Bain IMMEDIATE PAST PRESIDENT: Michael Sands GENERAL SECRETARY: Drumeco Archer ASSISTANT SECRETARY: Mabelene Miller TREASURER: Sharon Gardiner ASSISTANT TREASURER: Mildred Adderley PUBLIC RELATIONS OFFICER: Philip Gray TECHNICAL DIRECTOR: Franklin Rahming STATISTICAN: Rupert Gardiner SPECIAL PROJECTS: Dexter Bodie Sandra Laing ATHLETES REPRESENTATIVE: Leevan Sands PRESIDENT BAHAMAS TRACK AND FIELD COACHES ASSOCIATION: Shaun Miller PRESIDENT PARENTS ASSOCIATION: Harrison Petty PRESIDENT BAHAMAS ASSOCIATION OF CERTIFIED OFFICIALS: Ray Hepburn PRESIDENT GRAND BAHAMA ASSOCIATION OF ATHELITIC ASSOCIATION: Iram Lewis, MP IAAF COUNCIL MEMBER: Pauline Davis-Thompson BAAA COUNCIL MEMBERS: Dr. Dwight Marshall Anita Doherty Kermit Taylor Doris Wood Stephen Murray Patrick Adderley Ralph McKinney Julie Wilson Ravanno Ferguson Foster Dorset Dr. Cyprian Strachan Roosevelt Thompson (deceased) 1. 1 O R G A N I Z A T I O N A L S T R U C T U R E IAAF WOMEN S COMMITTEE MEMBER: AREA TECHNICAL OFFICIAL: Dennis Marshall Stephanie Rahming-Taylor BAAA OFFICE MANAGER CONTACT DETAILS: Ann Thompson PH: bahamastrack4@hotmail.com 5

6 1. 2 L O C A L O R G A N I Z I N G C O M M I T T E E EXECUTIVE COMMITTEE CHAIRPERSON: DEPUTY CHAIRPERSONS: MINISTRY OF YOUTH, SPORTS & CULTURE: MINISTRY OF FINANCE: IAAF COUNCIL MEMBER: MEMBER AT LARGE: SENIOR MANAGEMENT TEAM CHAIRPERSON: DEPUTY CHAIRPERSONS: IAAF COUNCIL MEMBER: SENIOR DIRECTORS COMPETITION: OPERATIONS: MARKETING: DIRECTORS GRAPHIC DESIGN: ACCREDITATION: VOLUNTEERS: SOCIAL FUNCTIONS/CEREMONIES: PROFESSIONAL SERVCES: EVENT PRESENTATION: CUSTOMS/IMPORTS: TRAINING/WARM-UP/EQUIPMENT: VENUE/VENDORS: TRANSPORTATION: FINANCE: TECHNOLOGY: OTHER ORGANIZING MEMBERS GOVERNMENT AGENCY COMMITTEE: EVENT MEDIA SERVICES: Rosamunde Carey Tonique Williams Natasha Adderley Lionel Haven Permanent Secretary Nicole Campbell Mr. Carl Oliver Pauline Davis-Thompson Norris Bain Rosamunde Carey Tonique Williams Natasha Adderley Lionel Haven Pauline Davis-Thompson Frank Rahming Patrick Adderley Ian Hutchinson Philip Gray Kaivanya Sweeting Kirsti Johnson Mabelene Miller Tarahan Mackey Sandra Laing Dr. Dwight Marshall Diane Woodside-Johnson Kenneth Gibson Stephen Murray NSA Ian Hutchinson Natasha Adderley Trevor Moss Oria Woods-Knowles Philip Gray Tonique Williams LOCAL ORGANIZING COMMITTEE CONTACT DETAILS: The Thomas A. Robinson National Stadium, National Sports Authority (NSA) Thompson Blvd., Nassau, New Providence, The Bahamas PH: WEBSITE: 6

7 COMPETITION DELEGATES: INTERNATIONAL ORGANIZATIONAL DELEGATE: Donna Raynor BER INTERNATIONALTECHNICAL DELEGATE: John-Paul Clarke CAY INTERNATIONAL ANTI-DOPING DELEGATE: Dr. Adrian Lorde BAR INTERNATIONAL AREA STARTER: Raul Torres PUR INTERNATIONAL AREA TECHNICAL OFFICIALS: Esther Maynard BAR - Chief IATO Stephanie Rahming BAH Garth Gayle JAM Patrick J. Mathurin LCA James Kelly SKN Betsy Reed USA JURY OF APPEAL: Michael A. Serralta Alberto Juantorena Stephanie Hightower Geen Clarke PUR - Chief CUB USA CRC MANAGEMENT OFFICIALS: COMPETITION DIRECTOR: Frank Rahming Patrick Adderley MEETING MANAGER: Courtney Wallace TECHNICAL MANAGER: Trevor Moss (BAH) (BAH) (BAH) (BAH) EVENT PRESENTATION MANAGER Diane Woodside-Johnson (BAH) 7

8 2.0 ABOUT THE BAHAMAS ASSOCIATION OF ATHLETICS ASSOCIATION On May 6th, 2017, The Bahamas Association of Athletics Association celebrated 65 years of a lustrous and fruitful history of track and field on the world stage. This history started with a determined ambition by The Bahamas to participate in the 1952 Olympic Games in Helsinki, Finland. To form an Olympic Committee, it was necessary to have several national associations who were associated with their international bodies. Athletics was one of those bodies but at that time the body had to be amateur. The Bahamas Athletic Association was not and on May 6th, 1952 an amateur body associated with the International Amateur Athletic Association was formed. The first team to represent the country internationally participated in the 1954 Empire Games (Commonwealth Games) in Vancouver, Canada. In the 1958 Empire Games of Cardiff, Wales; our lone competitor, Mr. Thomas Augustus Robinson illustrious international track career began with stunning performances, by capturing a Gold medal in the 220yds and a silver medal in the 100yds. His career ended in 1968 at the Tokyo Olympic Games where he qualified for the 100m finals but had to settle for 8th place due to a hamstring injury. A true pioneer of his time, the National track and field stadium has been named in his honor. Following these accomplishments, Bahamian athletes continue to excel and display their talents in international competitions at both the junior and senior levels. In 1973, The Bahamas was permitted to compete in the 2nd CARIFTA Games in Trinidad, we won one medal. Since this initial appearance The Bahamas has participated in subsequent Games and served as host in 1976, 1978, 1981, 1984, 1992, 2002 and 2013 winning the Games of 1980, 1981, 1983 and CARIFTA is the stage where many Bahamian Olympic and World Champions began their athletic careers including Tonique Williams, Shaunae Miller, Debbie Ferguson-Mckenzie, Pauline Davis Thompson, Savatheda Fynes, Eldece Clarke, Chandra Sturrup, Chris Brown, Demetrius Pinder, Ramon Miller, Avard Moncur, Michael Matthieu and Troy Kemp. It is with a great sense of pride that we accept the challenge to host the 47th edition of the Games. As we invite the region to our country, we hope that this event will allow our athletes to aspire to FASTER, FURTHER, HIGHER heights in the spirit of camaraderie and competition. 8

9 3.0 INVITATION LETTER October 30th, 2017 To: CARIFTA Member Federations CC: Mr. Victor Lopez, President, NACAC Mr. Michael Serralta, General Secretary, NACAC Dear President, Re: FLOW CARIFTA Games Bahamas 2018 March 30th -April 2nd, 2018 It is my distinct pleasure on behalf of the Bahamas Association of Athletics Associations (BAAA), to invite all Member Federations of the CARIFTA Family to participate in the 47th Edition of the CARIFTA Games which will be held at the Thomas A. Robinson National Stadium, Nassau Bahamas from Friday March 30 - Monday April 2, Teams are expected to arrive in Nassau on Thursday March 29 and depart Tuesday 3 April, The Technical Manual will be sent to Federations on Monday November 20, Please note that the Opening Ceremony will be held on Friday March 18:00 at the Thomas A. Robinson National Stadium. CARIFTA Congress will be held on Monday April 2, 2018 at the British Colonial Hilton Hotel. The CARIFTA Ball in honour of The Hon. Dr. Bernard J. Nottage will be held on Thursday March 29, We look forward to your patronage. The official of the Organization Committee is teaminfo@cariftabahamas2018.com. We would ask you to copy all mail to the BAAA s at bahamastrack4@hotmail.com and bah@iaaf.org We look forward to welcoming you to The Bahamas. Sincerely Rosamunde Carey President BAAA 9

10 4.0 INVITED COUNTRIES Anguilla (AIA) Antigua & Barbuda (ANT) Aruba (ARU) Bahamas Host - (BAH) Barbados (BAR) Belize (BIZ) Bermuda (BER) Bonaire British Virgin Islands (IVB) Cayman Islands (CAY) Curaçao (CUW) Dominica (DMA) French Guyana / Cayenne (FGU) Grenada (GRN) Guadeloupe (GPL) Guyana Haiti Jamaica Martinique Montserrat St. Kitts & Nevis St. Lucia St. Maarten St. Vincent & The Grenadines Suriname Trinidad & Tobago Turks & Caicos Islands US Virgin Islands (GUY) (HAI) (JAM) (MTQ) (MNT) (SKN) (LCA) (SXM) (VIN) (SUR) (TTO) (TKS) (ISV) 10

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12 5.0 GENERAL PROGRAM THURSDAY MARCH 29: All Day NACAC/International Technical Officials Arrivals All Day Training TAR Stadium 12:00 Official Press Conference British Colonial Hilton 17:00 Deadline for questions for Technical Meeting 19:00 CARIFTA Ball Melia Hotel FRIDAY MARCH 30: All Day Final VIP Arrivals 9:00 Training National Stadium 10:00 Technical Meeting National Stadium 11:30 Familiarization Tour National Stadium 18:00 Official Opening Ceremony National Stadium SATURDAY MARCH 31: 9:00 Day 1 Session one (1) Competition National Stadium 16:00 Day 1 Session two (2) Competition National Stadium SUNDAY APRIL 1: 9:00 Day 2 Session three (3) Competition National Stadium 16:00 Day 2 Session four (4) Competition National Stadium MONDAY APRIL 2: 9:00 Day 3 Session five (5) Competition National Stadium 10:00 CARIFTA Congress British Colonial Hilton 16:00 Day 3 Session six (6) Competition National Stadium Athletes Party Melia Hotel TUESDAY APRIL 3: All Day Departures 12

13 6.0 INFORMATION ABOUT THE BAHAMAS BASIC FACTS AND FIGURES TIME: GM 5 CURRENCY: Bahamian Dollars (equivalent to US$, both accepted) ELECTRICITY: Voltage 110v, North American socket style DRIVING: On the left be careful when crossing! WEATHER: Expected average temperature in April 83F/maximum 67F/minimum COMMUNICATION: Area Code: 242 Business Opening Hours of the main establishments are as follows: BUSINESS Monday-Friday Saturday Sunday Banks 9:30-15:00 9:30-13:00 CLOSED Post Office 9:00-17:00 CLOSED CLOSED Shops 9:00-20:00 9:00-20:00 CLOSED NOTE: ATMs at all banks are available 24/7, however, persons using them are encouraged to travel in groups, especially when using them in isolated areas. Also a 7.5% VAT (value added tax) is added to all bank transactions and purchases from businesses. 6.1 OFFICIAL AIRPORT AND ARRIVAL INFORMATION Lynden Pindling International Airport (LPIA), Nassau, New Providence, The Bahamas is the official airport named after the first Prime Minister of The Bahamas. The airport is approximately driving minutes from all the important locations from the Games (Accreditation Center, Team Hotel & Stadium). 13

14 Upon arrival, teams go through Passport Control, pick up luggage in Baggage Claim Area and pass through Customs to Transport Loading Area. A Welcome Desk will be located just outside Customs Area; however, LOC Staff will be in the area of the Tourism Information Desk in the Immigration and Baggage Claim areas to assist delegations with entry formalities and Customs clearance. Team Leaders must declare any missing luggage at the airline s welcome desk. There may also be a need for the Team Leader to return to the airport to identify and retrieve the missing luggage. Transportation will be organized by the LOC. All athletes and officials will be transported to the accreditation center/hotels, where they will be accredited. For teams arriving late in the evening, accreditation formalities will be happen the following day. Transportation for all teams arriving or departing outside of Thursday March 29 to Tuesday April 3, 2018 will be accommodated on a case by case basis. Please insure that the LOC is informed, in advance, of early arrival and late departure. 6.2 ENTRY REQUIREMENTS A valid passport (preferably with an expiration date of more than 6 months ahead) is required, as well as a valid return ticket. Athletes and officials from Haiti will required a visa. 6.3 INSURANCE All Member Federations are responsible for their own insurance to cover illness or injury to any member of their delegation during this event. 14

15 7.0 ACCOMMODATIONS Delegations are requested to plan their arrival in The Bahamas for Thursday March 29, 2018 and their departure for Tuesday April 3, Be reminded that official Flow CARIFTA Games Bahamas 2018 accommodations will be provided only for those dates. Any teams arriving outside of the official dates will be accommodated at the team s expense. Delegations arriving before Thursday March 29, and departing after Tuesday April 3, are required to inform the Organizing Committee no later than February 27, 2018 in order for the LOC to assist with pre-and post-games accommodations. We urge delegations to book flights NOW. During the Easter holidays it can be difficult to obtain flights. 7.1 ACCOMMODATION LEVY An accommodation levy of US$ per team member according to the official team size must be paid to the Finance Office before teams can be accredited and checked into the Games Village. Additionally, a fee of $100 per person, per day will be charged for each athlete or official over the allowable team size. Payments can be made in US$ or by debit/credit card. 7.2 FINANCE HOURS OF OPERATION: British Colonial Hilton: Thursday March 29 & Friday March 30 9:00 19:00 Team Accreditation Melia Resort: Thursday March 29 & Friday March 30 9:00 19:00 The National Stadium : Saturday March 31 Monday April 2 9:00 19:00 The Local Organizing Committee will need to be notified by February 27, 2018 in writing in order to ensure that any additional officials over the quota can be accommodated at the Games hotels. 7.3 MEALS Meals will be provided from dinner on March 28, 2018 to lunch on April 3, Breakfast, lunch and dinner will be at the team hotel. Meals outside this time frame will be at the teams own expenses. 15

16 7.4 HOTELS TEAM HOTEL: Melia Nassau Beach ADDRESS: P.O. Box N-4914, Nassau, The Bahamas PH: WEBSITE: html VIP HOTEL: British Colonial Hilton ADDRESS: One Bay Street, Nassau, Bahamas PH: FAX: WEBSITE: HH/index.html 16

17 7.5 MEDIA ACCOMMODATION The LOC has secured a preferred rate at the Courtyard Marriott for Media attending the Event. Rooms are available on a first come first serve basis. Media requiring rooms should book directly with the Courtyard Marriot. Media are free to book at any of our hotels in New Providence however transportation will only be provided from the Courtyard Marriot hotel. MEDIA ACCOMMODATION: Courtyard Marriott ADDRESS: West Bay Street, Nassau, The Bahamas PH: TOLL-FREE: SALES: ext WEBSITE: 17

18 8.0 PRESENTATION OF ATHLETES DOCUMENTS The ages of all competitors will be verified at the Accreditation Centre. Passports or birth certificates of all competitors must be presented upon arrival before the accreditation process can be completed. 8.1 LOCATION OF ACCREDITATION CENTRES There will be three (3) Accreditation Centers - the VIP accreditation center located at the British Colonial Hilton hotel, the team accreditation center located at the Melia Nassau Beach hotel and the main accreditation center located at the Kendal G. L. Isaacs Gymnasium - walking distance from the Thomas A. Robinson National Stadium. 8.2 HOURS OF OPERATION VIP Accreditation British Colonial Hilton: Thursday March 29 & Friday March 30 9:00 19:00 Team Accreditation Melia Nassau Beach: Thursday March 29 & Friday March 30 9:00 19:00 Main Accreditation Kendall G.L. Isaacs Gymnasium: Thursday March 29 Sunday April 1 9:00 19:00 Heads of Delegations must finalize payment of the Team levy in US currency in order to complete the accreditation process and receive their room keys. Please be informed that you also have the possibility to swipe when making the payment in the finance office at the team and VIP accreditation centers. FINANCE HOURS OF OPERATION: British Colonial Hilton: Thursday March 29 & Friday March 30 9:00 19:00 Team Accreditation Melia Resort: Thursday March 29 & Friday March 30 9:00 19:00 The National Stadium : Saturday March 31 Monday April 2 9:00 19:00 At the time of check-in a credit card will be collected for incidentals. 18

19 Each delegation member will receive individual accreditation pass which must be worn for the duration of the Games. These cards will act as access pass to Games hotels, meals, transport, warm up area, competition arena and other facilities as indicated. The passes will also grant medical support on site and/or at the hospital. Please note that charges for accommodation and meals of additional personnel must be paid at this time as well. 8.3 MEDIA ACCREDITATION Media Accreditation will be available. Please inform Media Houses, applying from your country that they should have their applications stamped by your federation. Completed forms should reach the LOC no later than Monday March 5, MEDICAL SERVICES During the Event, medical services, including an ambulance, will be available at all locations and venues related to the Games. Medical staff, doctors, chiropractors and physiotherapists, will be stationed or on call at the Stadium and Games hotels for the duration. 9.1 LOCATION OF MEDICAL CENTERS AT THE VARIOUS VENUES Medical centers with first aid facilities will be set up at the Games hotel. The main facility will be located at the training/warm-up track. 9.2 EMERGENCY CONTACT NUMBERS In case of emergency please contact the Competition Information Desk or Team Attaché 9.3 PHYSIOTHERAPHY AND MASSAGE SERVICES The LOC will provide these services at the stadium during the competition. 9.4 TEAM PHYSIOTHERAPY SPACES Provision will be made at the warm-up area for teams to set up their tables. Note that these will be shared spaces. 9.5 DRUGS IMPORTATION AND DOCTORS WORK PERMIT The importation of pharmaceutical drugs for personal use is allowed, however, it must be declared to avoid confiscation. Team Doctors need special permission to practice in The Bahamas. The LOC is negotiating a waiver of the registration of health practitioners accompanying teams. These persons will only be able to provide care for members of their team. If you are bringing a team physician, please provide the LOC with all pertinent information before arrival to avoid unnecessary delay for permit. 19

20 9.6 DOPING CONTROL Doping control shall be conducted according to IAAF Procedures and Guidelines. Doping control area is located in the Western Grandstands, Ground Floor. 10. RULES OF COMPETITION The 47th CARIFTA Games will be conducted in accordance with the rules of the International Association of Athletics Federations (IAAF). All technical matters will be resolved using IAAF Rules. Any other matters not covered in the rules will be resolved by the LOC TEAM SIZE UNDER 20 MALE 20 Athletes Born 1999 or later UNDER 20 FEMALE 20 Athletes Born 1999 or later UNDER 17 MALE 17 Athletes Born 2002 or later UNDER 17 FEMALE 17 Athletes Born 2002 or later AGES ARE AS OF DECEMBER 2018 A country is allowed six (6) additional athletes who can be applied to a particular category provided that only four athletes are used TEAM OFFICIALS QUOTA COMPETITIORS ONE (1) Official unless team consists of male and female athletes; then two (2) officials, one must be female COMPETITORS TWO (2) Officials COMPETITORS THREE (3) Officials COMPETITORS FOUR (4) Officials COMPETITORS FIVE (5) Officials COMPETITORS SIX (6) Officials COMPETITORS SEVEN (7) Officials COMPETITORS EIGHT (8) Officials COMPETITORS NINE (9) Officials COMPETITORS TEN (10) Officials COMPETITORS ELEVEN (11) Officials 69 + COMPETITORS TWELVE (12) Officials Note that the maximum team size is 80 athletes. 20

21 10.3 SENIOR GOVERNMENT OFFICIALS/ SPECIAL GUEST OVER THE YEARS, MANY CARIFTA DELEGATIONS RECEIVED THE SUPPORT OF SENIOR GOVERN- MENT OFFICIALS WHO TRAVEL WITH THE TEAM. IF YOUR TEAM WILL BE ACCOMPANIED BY ANY SENIOR OFFICIAL OR SPECIAL GUEST, PLEASE INFORM THE LOC EARLY SO THAT THE NECESSARY PROTOCOLS CAN BE ORGANIZED TO FACILITATE THEIR ARRIVAL AND STAY IN THE BAHAMAS. THIS INFORMATION IS NEEDED AT LEAST THREE (3) WEEKS BEFORE THEIR ARRIVAL; MIDNIGHT, MARCH 5TH, CATEGORIES AND EVENTS: UNDER 17: MALE FEMALE 100M 100M 200M 200M 400M 400M 800M 800M 1500M 1500M 110M H (0.91M) 100M H (0.76M) 400M H (0.84M) 400M H (0.76M) 3000M X 100M 4 X 100M 4 X 400M 4 X 400M SHOT PUT (5.0K) SHOT PUT (3.0K) DISCUS (1.5K) DISCUS (1.0K) JAVELIN (700G) JAVELIN (500G) LONG JUMP LONG JUMP TRIPLE JUMP TRIPLE JUMP HIGH JUMP HIGH JUMP 21

22 UNDER 20: MALE FEMALE 100M 100M 200M 200M 400M 400M 800M 800M 1500M 1500M 5000M M H (0.99M) 100M H (0.84M) 400M H (0.91M) 400M H (0.76M) 4 X 100M 4 X 100M 4 X 400M 4 X 400M SHOT PUT (6.0K) SHOT PUT (4.0K) DISCUS (1.75K) DISCUS (1.0K) JAVELIN (800G) JAVELIN (600G) LONG JUMP LONG JUMP TRIPLE JUMP TRIPLE JUMP HIGH JUMP HIGH JUMP POLE VAULT OPEN EVENTS MALE: OCTATHLON: Combined event over two (2) consecutive days; DAY 1 100M; LONG JUMP; SHOT PUT (6.0K); 400M; DAY 2 110M H (0.99M); HIGH JUMP; JAVELIN (800G); 1500M; FEMALE: 3000M; HEPTATHLON: Combined event over two (2) consecutive days; DAY 1 100M H (0.84M); HIGH JUMP; SHOT (4.0K); 200M; DAY 2 LONG JUMP; JAVELIN (600G); 800M; Each team can enter two (2) competitors in each individual event and one (1) team in each relay. 22

23 If an event has insufficient participants to be classified as official (having less than five (5) competitors representing three (3) different countries); it will be considered as an EXHIBITION EVENT. When entries indicate this, the affected countries will be notified immediately by the Local Organizing Committee (LOC) via fax or . NUMERICAL DEADLINE: MIDNIGHT FEBRUARY 7, 2018 FINAL ENTRIES: MIDNIGHT MARCH 3, TECHNICAL MEETING This will be held Friday March 30, 2018 at 10:00. Two (2) delegates per country please. This will be chaired by the Technical Delegate. Questions must be submitted by 17:00 the day before TECHNICAL INFORMATION CENTR (TIC) This will be located on the eastern side of the stadium, next to the call room. An information desk will also be set up at the teams hotel. Upon arrival, delegations will be able to collect information pertaining to their entries, confirmation forms and other technical meeting information. Start lists and oficial daily programs will be available at the beginning of each session. This information will also be posted at the warm-up stadium. Official results will also be available following the event. PROTEST: ALL PROTEST WILL BE HANDLED IN ACCORDANCE WITH IAAF RULE 146. JURY OF APPEAL: THE JURY OF APPEAL WILL BE ANNOUNCED AT THE TECHNICAL MEETING CALL ROOM There will be two (2) call rooms. Call room 1 will be located in the warm-up stadium below the announcer s booth under a tent. Call room 2 will be located in the national stadium in a tent on the western side, outside gate behind the 100m start. Athletes should report to call room 1 after the event s final call. After a preliminary check, athletes will be escorted to call room 2 where the final check will be made. Reporting athletes must have their accreditation, competition number and approved country s uniform. If any of the above three (3) is missing or incorrect, the athlete will not be allowed to enter the call room or competition site. The following items will not be allowed in the call room, I-Pods; I-Pads; Mp3 Players; CD Players; Walkman; Cameras; Mobile Phones; Head Sets; Personal Implements. These will be confiscated and available at the TIC after the event. Athletes are advised not to bring them to the call room. Note also that spikes will be checked and no needle type spikes will be allowed. Only Pyramid or compression type (Christmas tree) spikes will be allowed. 23

24 10.8 CALL ROOM REPORTING TIMES EVENT FIRST CALL FINAL CALL REPORT TO ARRIVE AT CALL ROOM EVENT Sprints 40mins 30mins 25mins 5mins Hurdles 45mins 35mins 30mins 10mins Middle & Long Distance 40mins 30mins 25mins 5mins Relays 45mins 35mins 30mins 10mins Throws 65mins 55mins 50mins 30mins Long & Triple Jump 80mins 70mins 65mins 45mins High Jump 80mins 70mins tt 65mins 45mins Pole Vault 80mins 70mins 65mins 45mins COACHES AND ATHLETES PLEASE NOTE AND ADHERE TO THE ABOVE SCHEDULE. Athletes will be escorted by Marshalls after the final call. Athletes will not be allowed to enter the competition arena if they fail to comply with the above schedule PROGRESSION / INTERVALS FOR HIGH JUMP AND POLE VAULT: HIGH JUMP UNDER 17 FEMALE: START -1.55m; 5cms increments to 1.65m; 3cms to 1.77m; then 2cms; UNDER 17 MALE: START 1.70m; 5cms increments to 2.00m; 3cms to 2.09m; then 2cms; UNDER 20 FEMALE: START m; 5cms increments to 1.70m; 3cms to 1.79m; then 2cms; UNDER 20 MALE: START 1.85m; 5cms increments to 2.05m; 3cms to 2.14m; then 2cms; POLE VAULT: UNDER 20 MALE: START 3.00m; 10cm increments to 4.00m; then 5cms; 24

25 10.10 AWARDS CEREMONY PLEASE NOTE THE AWARDS CEREMONY SCHEDULE INCLUDED IN THE COMPETITION PROGRAM. MEDALISTS WILL BE HELD IN THE AWARDS CEREMONY HOLDING AREA ON THE GROUND FLOOR OF THE WESTERN STANDS. THEY MUST BE IN FULL TEAM UNIFORM TO PARTICIPATE IN THE CER- EMONY. NATIONAL FEDERATIONS PLEASE TAKE NOTE; MEDALISTS NOT ADHERING TO THE ABOVE WILL NOT BE ALLOWED ON THE PODIUM. IN ACCORDANCE WITH IAAF RULES AND REGULATIONS, THE FOLLOWING AWARDS WILL BE DIS- TRIBUTED: INDIVIDUAL / COMBINED EVENTS: 1ST PLACE GOLD MEDAL 2ND PLACE SILVER MEDAL 3RD PLACE BRONZE MEDAL RELAYS: 1ST PLACE 2ND PLACE 3RD PLACE MEDAL FOR EACH PARTICIPATING TEAM MEMBER MEDAL FOR EACH PARTICIPATING TEAM MEMBER MEDAL FOR EACH PARTICIPATING TEAM MEMBER AUSTIN SEALY AWARD: FOR THE MOST OUTSTANDING ATHLETE OF THE 2018 GAMES TENTATIVE SCHEDULE OF EVENTS OPENING CEREMONIES: 18:00 FRIDAY MARCH 30, 2018 The Opening Ceremony of the 47th Flow CARIFTA Games is planned for Friday March 30, 2018, at 18:00. Transportation will be provided from the official hotels to the stadium. The LOC requests all delegations to participate in the Opening Ceremony. 25

26 SATURDAY MARCH 31, 2018 DAY 1 SESSION 1 9:00 100m H Heptathlon (1) 9:10 100m Octathlon (1) 9:20 100m Heats U-17 Female 9:35 100m Heats U-17 Male 9:50 100m Heats U-20 Female 10:05 100m Heats U-20 Male 10:20 400m Heats U-17 Female 10:35 400m Heats U-17 Male 10:50 400m Heats U-20 Female 11:05 400m Heats U-20 Male 11:15 11:30: AWARDS CEREMONY U-17 Female High Jump U-17 Female Shot Put U-17 Male Javelin 9:00 High Jump U-17 Female Javelin U-17 Male Shot Put U-17 Female 10:30 High Jump Heptathlon (2) Long Jump Octathlon (2) SATURDAY MARCH 31, 2018 DAY 1 SESSION 2 16:00 100m Semis U-17 Female 16:10 100m Semis U-17 Male 16:20 100m Semis U-20 Female 16:30 100m Heats U-20 Male 16: m Finals U-17 Female 17: m Finals U-17 Male 17:30-17:45: AWARDS CEREMONY U-17 Male 1500m U-17 Female 1500m 17: m Final U-20 Female 18: m Final U-20 Male 18:10-18:30: AWARDS CEREMONY U-17 Male Triple Jump U-20 Female 1500m U-20 Male 1500m 16:00 Triple Jump U-17 Male Shot Put Heptathlon (3) 17:00 Shot Put Octathlon (3) 17:30 High Jump U-20 Male 17:40 Discus U-20 Male Long Jump U-20 Female 26

27 SATURDAY MARCH 31, 2018 DAY 1 SESSION 2 18:35 200m Heptathlon (4) 18:45 100m Final U-17 Female 18:50 100m Final U-17 Male 19:00 100m Final U-20 Female 19:05 100m Final U-20 Male 19:15 400m Octathlon (4) 19:20 19:40: AWARDS CEREMONY U-17 Female 100m U-17 Male 100m U-20 Female 100m U-20 Male 100m 19:50 400m Final U-17 Female 19:55 400m Final U-17 Male 20:00 400m Final U-20 Female 20:05 400m Final U-20 Male 20:15 20:35: AWARDS CEREMONY U-20 Female Long Jump U-20 Female Shot Put U-20 Male Discus U-20 Male High Jump All Categories 400m 18:30 Shot Put U-20 Female SUNDAY APRIL 1, DAY 2 - SESSION 3: 09:00 110m H Octathlon (5) 09:15 400m H Semis U-17 Female 09:25 400m H Semis U-20 Female 09:35 400m H Semis U-17 Male 09:45 400m H Semis U-20 Male 10:00 800m Semis U-17 Female 10:15 800m Semis U-17 Male 10:30 800m Semis U-20 Female 10:45 800m Semis U-20 Male 11:00 200m Heats U-17 Female 11:10 200m Heats U-17 Male 11:20 200m Heats U-20 Female 11:30 200m Heats U-20 Male 11:40 AWARD CEREMONY - U-17 Female Discus 09:00 Long Jump Heptathlon (5) 09:30 Discus U-17 Female 10:00 High Jump Octathlon (6) 10:45 Javelin Heptathlon (6) 27

28 SUNDAY APRIL 1, DAY 2 - SESSION 4: 16:00 4 X 100m Semis U-17 Female 16:15 4 x 100m Semis U-17 Male 16:30 4 x 100m Semis U-20 Female 16:45 4 x 100m Semis U-20 Male 17:00 400m H Finals U-17 Female 17:10 400m H Finals U-20 Female 17:25 400m H Finals U-17 Male 17:35 400m H Finals U-20 Male 17:40-18:00: AWARDS CEREMONY U-17 Male High Jump U-17 Female Long Jump U-17 Female 400m H U-20 Female 400m H 16:00 High Jump U-17 Male Long Jump U-17 Female Javelin Octathlon (7) Pole Vault U-20 Male 17:00 Shot Put U-17 Male 17:30 Triple Jump U-20 Female 18:05 200m Semis U-17 Female 18:15 200m Semis U-17 Male 18:25 200m Semis U-20 Female 18:35 200m Heats U-20 Male 18:45 800m Heptathlon (7) 18: m Octathlon (8) 19:00-19:30: AWARDS CEREMONY U-17 Male 400m H U-20 Male 400m H Heptathlon Octathlon U-17 Male Shot Put U-20 Female Triple Jump 19: m Final Open Female 19: m Final U-17 Male 19:45-20:00: AWARDS CEREMONY U-20 Male Javelin Open Female 3000m U-20 Male Pole Vault U-17 Male 3000m 18:00 Javelin U-20 Male 19:00 Long Jump U-20 Male Discus U-20 Female 20:10 20:20 4x100m Final 4x100m Final U-17 Female U-17 Male 20:30-20:45: AWARDS CEREMONY U-17 Male 4x100m U-17 Female 4x100m 21:00 21:10 4x100m Final 4x100m Final U-20 Female U-20 Male 21:20-21:40: AWARDS CEREMONY U-20 Male Long Jump U-20 Male 4x100m U-20 Female Discus U-20 Female 4x100m 28

29 MONDAY APRIL 2, 2018 DAY 3 SESSION 5 09:00 100m H Semis U-17 Female 09:15 100m H Semis U-20 Female 09:30 110m H Semis U-17 Male 09:45 110m H Semis U-20 Male 10:00 4x400m Semis U-17 Female 10:20 4x400m Semis U-17 Male 10:40 4x400m Semis U-20 Female 11:00 4x400m Semis U-20 Male 11:20-11:45: AWARDS CEREMONY U-17 Female Javelin U-20 Female High Jump U-17 Male Long Jump 9:00 Javelin U-17 Female High Jump U-20 Female Long Jump U-17 Male MONDAY APRIL 2ND, 2018 DAY 3 SESSION 6 16:00 100m H Final U-17 Female 16:10 100m H Final U-20 Female 16:20 110m H Final U-17 Male 16:30 110m H Final U-20 Male 16: m Final U-20 Male 16:40 17:00 AWARDS CEREMONY - U-17 Female 100m Hurdles U-20 Female 100m Hurdles U-17 Male 110m Hurdles U-20 Male 110M Hurdles 17:00 800m Final U-17 Female 17:05 800m Final U-17 Male 17:10 800m Final U-20 Female 17:15 800m Final U-20 Male 17:30 17:50 AWARDS CEREMONY - U-17 Female 800m U-17 Male 800m U-20 Female 800m U-20 Male 800m U-20 Female Javelin U-20 Male 5000m 17:55 200m Final U-17 Female 18:00 200m Final U-17 Male 18:05 200m Final U-20 Female 18:10 200m Final U-20 Male 16:00 Javelin U-20 Female Triple Jump U-17 Female Shot Put U-20 Male 17:00 Discus U-17 Male 18:00 Triple Jump U-20 Male 29

30 18:20-18:45: AWARDS CEREMONY U-17 Female Triple Jump U-20 Male Shot Put U-17 Female 200m U-17 Male 200m U-20 Female 200m U-20 Male 200m 18:55 4x400m Final U-17 Female 19:05 4x400m Final U-17 Male 19:15-19:30: AWARDS CEREMONY U-17 Male Discus U-20 Male Triple Jump 19:35 4 x 400m Final U-20 Female 19:45 4 x 400m Final U-20 Male 19:55 20:15 FINAL AWARDS CEREMONY - U-17 Female 4 x 400m Final U-17 Male 4 x 400m Final U-20 Female 4 x 400m Final U-20 Male 4 x 400m Final 30

31 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30 - APRIL 2, 2018 N U M E R I C A L E N T R I E S COUNTRY: Please submit on or before midnight February 7, 2018 EVENT U-17 FEMALE U-17 MALE U-20 FEMALE U-20 MALE TOTAL 100m 200m 400m 800m 1500m 3000m 5000m 100m/110m H 400m H Long Jump Triple Jump High Jump Pole Vault Shot Put Discus Javelin Heptathlon Octathlon 4 x 100m 4 x 400m Team Officials Signature/Stamp: Date: President/General Secretary 31

32 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30 - APRIL 2, 2018 F I N A L E N T R I E S - U N D E R 1 7 F E M A L E COUNTRY: Please submit on or before midnight March 12, 2018 Surname: First Name: D.O.B / / Personal Best: EVENT 100m 200m 400m 800m 1500m 100m H 400m H Long Jump Triple Jump High Jump Shot Put Discus Javelin 4x100 ( )YES ( )NO 4x400 ( )YES ( )NO Signature/Stamp: Date: President/General Secretary 32

33 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30 - APRIL 2, 2018 F I N A L E N T R I E S - U N D E R 1 7 M A L E COUNTRY: Please submit on or before midnight March 12, 2018 Surname: First Name: D.O.B / / Personal Best: EVENT 100m 200m 400m 800m 1500m 3000m 110m H 400m H Long Jump Triple Jump High Jump Shot Put Discus Javelin 4x100 ( )YES ( )NO 4x400 ( )YES ( )NO Signature/Stamp: Date: President/General Secretary 33

34 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30 - APRIL 2, 2018 F I N A L E N T R I E S - U N D E R 2 0 F E M A L E COUNTRY: Please submit on or before midnight March 12, 2018 Surname: First Name: D.O.B / / Personal Best: EVENT 100m 200m 400m 800m 1500m 3000m 100m H 400m H Long Jump Triple Jump High Jump Shot Put Discus Javelin 4x100 ( )YES ( )NO 4x400 ( )YES ( )NO Signature/Stamp: Date: President/General Secretary 34

35 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30 - APRIL 2, 2018 F I N A L E N T R I E S - U N D E R 2 0 M A L E COUNTRY: Please submit on or before midnight March 12, 2018 Surname: First Name: D.O.B / / Personal Best: EVENT 100m 200m 400m 800m 1500m 5000m 110m H 400m H Long Jump Triple Jump High Jump Pole Vault Shot Put Discus Javelin 4x100 ( )YES ( )NO 4x400 ( )YES ( )NO Signature/Stamp: Date: President/General Secretary 35

36 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30 - APRIL 2, 2018 F I N A L E N T R I E S - O P E N F E M A L E COUNTRY: Please submit on or before midnight March 12, 2018 Surname: First Name: D.O.B / / Personal Best: EVENT 3000m Heptathlon F I N A L E N T R I E S - O P E N M A L E COUNTRY: Please submit on or before midnight March 12, 2018 Surname: First Name: D.O.B / / Personal Best: EVENT Octathlon Signature/Stamp: Date: President/General Secretary 36

37 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30 - APRIL 2, 2018 R E G I S T R A T I O N O F T E A M O F F I C I A L S COUNTRY: Please submit on or before midnight March 12, 2018 Officials Surname First Name Function REGISTRATION OF CONGRESS DELEGATES / FEDERATION S EXECUTIVES Officials Surname First Name Function GOVERNMENT OFFICIALS / VIP SPONSORS Officials Surname First Name Function Signature/Stamp: Date: President/General Secretary 37

38 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30-APRIL 2, 2018 D E L E G A T I O N S A R R I V A L / D E P A R T U R E I N F O R M A T I O N COUNTRY: Please submit on or before midnight March 12, 2018 ARRIVAL DATE: FLIGHT NO. ARRIVAL TIME: DEPARTURE DATE: FLIGHT NO. DEPARTURE TIME: Signature/Stamp: Date: President/General Secretary 38

39 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30-APRIL 2, 2018 D E L E G A T I O N S A R R I V A L / D E P A R T U R E I N F O R M A T I O N COUNTRY: Please submit on or before midnight March 12, 2018 ARRIVAL DATE: FLIGHT NO. ARRIVAL TIME: DEPARTURE DATE: FLIGHT NO. DEPARTURE TIME: Signature/Stamp: Date: President/General Secretary 39

40 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30-APRIL 2, 2018 M E D I A A C C R E D I T A T I O N PLEASE COMPLETE THIS FORM AND RETURN IT TO THE LOCAL ORGANIZING COMMITTEE ON OR BEFORE MONDAY MARCH 5, IT MUST BE SIGNED OR STAMPED BY THE MEMBER FEDERATION; One form per applicant COUNTRY: Please submit on or before midnight March 12, 2018 ARRIVAL DATE: FLIGHT NO. ARRIVAL TIME: Name: Address: Media House: Type of Accreditation: (RADIO; TELEVISION; REPORTER; PHOTOGRAPHER; CAMERAMAN; OTHER) PLEASE SUPPLY A DIGITAL PASSPORT SIZE PHOTO: Fees: Signature of Applicant: Date: Signature/Stamp of Federation: Date: 40

41 THOMAS A. ROBINSON NATIONAL STADIUM NASSAU, BAHAMAS MARCH 30-APRIL 2, 2018 T E C H N I C A L M E E T I N G A G E N D A DISTRIBUTION OF TEAM PACKAGES: 1. Call to order Prayer/ Welcome 2. Introductions - IAAF Representatives - NACAC Representatives - Organizational Delegate - Technical Delegate - Competition Director - International Area Starter - IATO's - Jury of Appeal - NTO's 3. Technical Information: - Schedule/Program - Qualifying Rounds - Starting Heights and Progressions - Protests - Doping Control 4. Organizational Information: - Bus Schedule - Awards Ceremony - Opening/Closing Ceremonies - Questions 5. Closing Remarks 6. Changes to Entries 41

42 CARIFTA CONGRESS MONDAY APRIL 2, 2018 AGENDA ROLL CALL INVOCATION WELCOME AND REMARKS: Rosamunde Carey President, Bahamas Association of Athletics Associations Hon. Michael Pintard Minister of Youth, Sports and Culture The Rt. Hon. Dr. Hubert Minnis Prime Minister, Commonwealth of the Bahamas REMARKS: Lord Sebastian Coe President, International Association of Athletic Associations. MINUTES OF LAST THE CONGRESS/ACCEPTANCE MATTERS ARISING FROM THE MINUTES REPORTS: NACAC CACAC RDC PRESENTATIONS: Olypmic Presentation -- Paris Carifta Games LOC - Cayman Islands 2019 Bids to host 49th (2020) and 50th (2021) AOB ADJOURNMENT CARIFTA Congress luncheon is at 13:00 at the British Colonial Hilton. 42

43 Accreditation Centre Main Accreditation Entrance VIP Media Entrance Training Warm-up Track Competition Venue Entrance to training/warmup track 43

44 Western Grandstand Competition Venue Training/Warmup Track Eastern Grandstand 44

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47 FOR MORE INFORMATION CONTACT: WEBSITE: and 47