HCC Summer Session 2018 (FIHB WHR 2 stars Open competition)

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1 HCC Summer Session 2018 (FIHB WHR 2 stars Open competition) Quinta HCC Fetais Portugal July 13 th and 14 th 2018 ver.1.0

2 HCC Summer Session 2018 (FIHB WHR 2 stars Open competition) Quinta HCC Fetais - Portugal July 13 th and 14 th 2018 Preliminary Program This event is organised in accordance with: FIHB General Rules, version 4.0; FIHB Sport Rules, version 8.1; FIHB Organization Rules, version 7.1; FIHB Competition Rules 2018, version 1.0; FIHB WHR Rules 2018, version 1.0. All subsequent published revisions, the provisions of which will take precedence. An arbitration procedure is provided for in the FIHB Statutes and General Regulations referred to above. In accordance with this procedure, any appeal against a decision rendered by the FIHB or its official bodies is to be settled exclusively by the FIHB Disciplinary Commission. It is the responsibility of NFs to ensure their participants are of the correct age and of the correct nationality. Players have to comply with the provisions and rules of their own NFs. Approved by the FIHB Fédération Internationale Horse-Ball Bureau Meeting On 27 th April 2018 Mr. Frederico Cannas FIHB President of the Bureau Page 2/11

3 General Information 1. DENOMINATION OF THE EVENT HCC Summer Session 2018 (FIHB WHR 2 stars Open competition) DATE: July 13 th and 14 th 2018 PLACE: CATEGORY: COUNTRY: Quinta HCC Fetais Pro Elite PORTUGAL 2. HONORARY COMMISSION President of the Horse-Ball International Federation, Mr. Frederico Cannas 3. ORGANIZER Name: Address: HCC COUNTRY CLUB Fetais de Nossa Senhora Fetais - PORTUGAL Phone: Internet site: 4. ORGANISING COMMITTEE President of the Event: Member: Show Secretary: Press Officer: 5. EVENT DIRECTOR Name: fcannas@me.com Frederico Cannas (POR) Antonio Soller Garcia (POR) Frederico Cannas (POR) Telephone: fcannas@me.com 6. STAFF Competition Secretary: Time keeper: Speaker: Referee Groom: Logistic: Page 3/11

7. MAP TO REACH THE EVENT Address: HCC Country Club 2590-270 Fetais de Nossa Senhora - PORTUGAL GPS coordinates: 39.020250640384, -9.

4 7. MAP TO REACH THE EVENT Address: HCC Country Club Fetais de Nossa Senhora - PORTUGAL GPS coordinates: , By train: o Arrive at Sta Apolonia Station By plane: o Lisbon Airport (about 38 Km. from HCC Country Club) with the major airlines companies (TAP, Easyjet, Ryanair, Air France, Alitalia, Brussels Airlines, Lufthansa) Page 4/11

5 I. Officials 1. SUPERVISORS COMMITTEE President: Members: from the referees list 2. VETERINARY COMMISSION President: 3. REFEREES Referee 1: Referee 2: II. Specific Technical Conditions 1. VENUE The event will take place: Outdoors 2. COMPETITION ARENA Dimensions: 70 x 30 m. Type of Footing: silica sand and fiber Type of Protections: Approved by FIHB 3. PRACTICE ARENA Dimensions: 70 x 30 m. Type of Footing: silica sand and fiber 4. STABLES Size of boxes 3 m x 3 m 5. INVITATIONS Number of invited players: 20 max Page 5/11

6 III. Entries 1. ENTRY FEES Definitive entry by May 15 th 2018 Inscription per Player: 250 per player The inscription fee includes: Participation to the tournament FIHB fee for player Box with first bed in straw Dinner on Friday Brunch on Saturday Dinner on Saturday Access to the pool Event T-Shirt 6 drinks card The inscription fee has to be paid to the Organizer on site during the event by cash payment only. 2. PLAYERS Each registered player will be assigned to a team; a draw will be carried out among all registered players in order to form 4 teams with a minimum of 5 players. 3. HORSES Each player can come with her/his own horse but rented horses are available on site: please contact Antonio Soller Garcia at Cost of a rented horse is of 250 including transportation. Page 6/11

7 IV. Facilities 1. PLAYERS Hotel: At the expenses of the teams Hospedaria Anagri Arruda dos Vinhos 7 km from HCC 30 /night for DB Meals: available on site from dinner on Friday till dinner on Saturday. Included in the inscription fee for the players. For companions a 65 package includes 2x dinners, 1x brunch, 1x event T-Shirt and 1x 6 drinks card or in alternative they will pay as follow: Friday dinner 20 Saturday brunch 15 Saturday dinner 20 Event T-Shirts 10 6 drinks card 20 Please note that is a private event, only invited guest allowed. Ohers: International DJ s; Video Footage; Professional Photos; and more other surprises!!! 2. HORSES Transport: Stabling: First bed: transport expenses to be paid by the players. stabling is free of charge for 1 box per player. First bed with straw is free of charge. 3. WELCOME The time and date of arrival of riders and horses and their means of transport must be given to the OC in order to facilitate them on arrival. HORSE ENTRIES IN THE SHOW GROUND From July 12 th (Thursday) from until For late arrival please contact Mr.Frederico Cannas at Horses must leave the Show Ground at latest Sunday July 15 th before In the moment of the arriving the player must give the horse passport and the Identification card to the OC, in order to control the inscriptions and what is established in the FIHB Sport Rules and General Rules for horses and players. 4. ADVERTISING AND PUBLICITY ON TEAMS AND HORSES The Teams are authorised to carry the logos of their personal sponsor. Page 7/11

8 5. IMAGE RIGHTS All the images of the FIHB competitions are property of FIHB under International laws. Copying, duplicating as a digital file, printing, publishing in form of media including web, manipulating, transmitting or reproducing without the prior written permission of FIHB is strictly forbidden and would constitute a breach of copyright. V. Miscellaneous 1. PRIZES - CLASSIFICATION Trophy for all teams; Trophy for Best Fair Play Team; Trophy and Kep Italia helmet for Best Horse/Player combination; Trophy and Kep Italia helmet for Top Scorer; Event T-Shirt for all players. The prize Best Horse/Player combination will be decided by the Ground Jury. The prize Best Fair Play Team will be decided by the pool of referees and the Supervisor. 2. PRIZE GIVING CEREMONY All the players must be present in the Prize Giving Ceremony. All of them must respect the information of the Stewarts in order to guarantee the best ceremony organisation. 3. INSURANCES All owners, players and other members of the Teams are personally responsible for damages to third parties caused by themselves, their employees, their agents or their horses. They are therefore strongly advised to take out third-party insurance providing full coverage for participation in equestrian events at home and abroad, and to keep the policy up to date. 4. ENTRY RIGHT TO SHOWGROUNDS The entrance in the Show Area for Horse-Ball matches is free. The entrance on the Stables Area is just allowed for players. Owners can enter by appointment of the Team Leader and with an authorisation of the OC. 5. DOCTOR / MEDICAL SERVICE Name: Bombeiros Voluntários Sobral de Monte Agraço The Doctor s service will grant free assistance within the period while the players are on. Outside this period, the cost will be at the player s expense. 6. FARRIER Name: Paulo Cruz (on request) Telephone: The cost will be at the player s expenses. Page 8/11

9 VI. Veterinary Matters 1. VETERINARY INSPECTION BEFORE THE MATCHES A veterinary inspection will be carried out each day on all participating teams for that day at least two hours before the matches. During the veterinary inspection, all the players of a team must wear the same uniform and correct and clean riding footwear. 2. SHOW VETERINARY Name: Dr Ribas Martins Phone: The Veterinary s service will grant free assistance within the period while the players are on. Outside this period, the cost will be at the player s expense. 3. CUSTOMS FORMALITIES NFs holding an international event in their country should inform their National Veterinary Authority and their Customs Authority at least four weeks beforehand. They should request every facility to assist the movement of horses accompanied by FEI or NF s Passports, and the necessary veterinary certification at frontier points into and out their countries. (Vet. Regs. Art ) Only compulsory for horses from EU third countries: Valid international Animal Transport Certificate, Competent Authority Transport of animals referred to, in chapter of Annex to Directive 77/489/EEC. 4. HEALTH REQUIREMENTS FOR THE ENTRY OF HORSES Horses competing at FIHB Events must comply with the requirements for Equine Influenza vaccination in accordance with the FEI Veterinary Regulations (boosters have been done within 6 months of previous booster vaccination). Page 9/11

10 VII. Competitions 1. COMPETITIONS DETAILS Teams: 4 teams to be formed by means of a draw among all registered players during the first Team Leader Meeting; teams: A, B, C, D. Competition System: qualifications then finals over 2 days. day 1 st day Qualifications 2 nd day Finals Match A vs B C vs D Final for the 3 rd and 4 th place Final for the 1 st and 2 nd place Matches and Veterinary Visits schedule: see competitions time table. 2. COMPETITIONS TIME TABLE Preliminary time schedule!!! Possible changes. Day Time Activity Notes Friday 13 th July Saturday 14 th July 15:00 Check-in of the players 16:30 Team Leader Meeting and drawing HCC meeting room Veterinary Visit Main arena 19:00 A vs B 20:00 C vs D 22:00 Barbecue Dinner 23:00 Party 11:00 Brunch 12:00 Pool Chillout Main Arena 16:30 Veterinary Visit Main arena 18:30 Finals for 3 rd and 4 th place 19:30 Finals for 1 st and 2 nd place 20:15 Sunset Party 21:30 Sushi Dinner 22:30 Prize award ceremony 23:00 HCC Party Main Arena Page 10/11

11 VIII. Entry forms Thank you to send your entry via on the attached form to: As soon as your entry will be received, it will be processed and you will then receive the confirmation of your inscription. Please note that a limited number of horses will be available and the entries will be managed on a first come first served basis. Definitive Entry form (by 15 th May 2018) player first name and last name player s birth date horse name year of birth horse - chip number (or ID number if chip not available) horse arrival date horse arrival time rented horse Or I need a rented horse at 250 transportation included I plan to arrive in Lisbon on July at place date Page 11/11

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