PEACE MOTOCROSS ASSOCIATION Annual General Meeting Agenda 1440 Alaska Avenue, Dawson Creek, BC, V1G 1Z5 February 18, 11am

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1 PEACE MOTOCROSS ASSOCIATION Annual General Meeting Agenda 1440 Alaska Avenue, Dawson Creek, BC, V1G 1Z5 February 18, 11am Meeting Started: 11:13 In Attendance Beaverlodge 6 Chetwynd 4 Dawson Creek 10 Fort St John 4 Grand Prairie 6 Taylor 2 Worsley 1 I. OLD BUSINESS 2011 AGM Minutes 2011 AGM Minutes were read out by Ward Hussey II. III. FINANCIALS Submitted by: Lori Leitner Accepted by: Ward Hussey ADOPTION OF AGENDA Approval to adopt the agenda as presented and amended Motion: Ward Hussey Seconded: Dave Nelson Motion Carried a. New Business 1. Make the Ladies A class a payout class instead of trophies. 2. Institute a bike size restriction only allowing 125cc 2 stroke up to 250cc 4 stroke, in the Ladies "A" class. Motioned: Dave Nelson 3. Add Ladies bike classification rules and regulations in to the rulebook. Ie color of numbers, Junior/Intermediate, etc. A Class Intermediate/Expert White Numbers on Blue B Class Junior Progressive Class (can be moved up by statistician) Blue Numbers on White Minimum of a 80cc Bike

2 4. Have a kids 4 and under open class 50cc max with training wheels and/or mini quads etc, run them during or around break and just one moto. Motioned: Cathy Dyer Seconded: Joan Lewis Motion Denied Votes: Unanimous cc Class to race 85cc 7-11 instead of Super-mini Seconded: Aaron Hommy 6. Change the classes CC sizes or names like 250cc class and 450 class to MX1 and MX2 Motion: BJ Moffatt Motion Carried Yes No x Votes Unanimous 7. Request for new rule implementation to allow 250 cc two stroke bikes to compete with 250 cc four stroke bikes. Seconded: Phil Hunter Motion Denied Votes: Unanimous 8. Go back to one rider one number, for everyone. No double numbers unless a CMRC Rider, and then should have the C behind it. Motioned: Cathy Dyer Seconded: Penney Emms Amend the rule for registration deadline to be after the 1 st race. 9. Return the sportsmanlike trophy structure to a vote like it used to be. The rider s vote near the end of the year and the rider with the most votes wins. Seconded: Kim McGlynn Amend the rule for sportsmanlike nominations to have a deadline must be in by 2 nd to last race. Clarifications must be added to the ballets. 10. Sale of extra transponders. Do we want to sell some of the extras? (9) Yes x No If so for how much? $ Who will be selling them? Will be decided by new executive. 11. Omit the transponder technician position and merge it with the statistician position. Still can be a paid position, but suggest that only be $ per race. Still will have to have PMA executive available at each race to do registration/day passes etc. Seconded: Joan Lewis To amend amount paid to Transponder Technician/Statistician to $275.00

3 12. Institute a position for a Transponder person, paid per race. Seconded: Penney Emms Also, pay Diane for last season s races. Dave Nelson Paid Diane out of his own pocket. 13. PMA Confidential information to be stored on PMA Computers. Motioned: Penney Emms PMA Registration s will be sent to the statistician. 14. Move the quads class to the start of the race day. Quad Riders have to sit around all day to race two motos while dirt bikes can race like 4-6. Maybe put them last in first 1/2 of the day - first in 2nd half of the day. Amend schedule to have schedule A and schedule B, Motion: Rick Leitner Motion Carried Yes x No Votes Unanimous SCHEDULE A SCHEDULE B 125 INT/EXP 20 MIN QUAD A & B 15 MIN 250 NOV/JR 15 MIN SUPERMINI 15 MIN LADIES A&B 15 MIN 250 INT/EXP 20 MIN 80 (7-11) & 80 (12-16) 15 MIN 125 NOV/JR 15 MIN VET MASTER/VET JR/ MIN 65 CC 15 MIN 50 (7-9) 15 MIN YOUTH 15 MIN YOUTH 15 MIN 50 (7-9) 15 MIN 65 CC 15 MIN VET MASTER/VET JR/ MIN 125 NOV/JR 15 MIN 80 (7-11) & 80 (12-16) 15 MIN 250 INT/EXP 20 MIN LADIES A&B 15 MIN SUPERMINI 15 MIN 250 NOV/JR 15 MIN QUAD A & B 15 MIN 125 INT/EXP 20 MIN BEFORE AND AFTER INTERMISSION BEFORE AND AFTER INTERMISSION 50 (4-6) 15 MIN 50 (4-6) 15 MIN 15. Motion: Penney Emms Quad class rules and regulations stated in the rulebook. Ie color of numbers, junior/intermediate, etc. Amend Rule A Class Intermediate/Expert Black Numbers on White B Class Junior Progressive Class (can be moved up by statistician) Red Numbers on White

4 16. Propose listing our PMA race schedule on the CMRC website. Motioned: Jason Berlinger Up to $150.00, if more then it will be an executive decision. 17. Practice - ONLY 1 practice per bike (cannot ride 2nd bike practice with same bike). Seconded: Jason Berlinger Amend practice schedule to only one practice, no 2 nd bike practice at all. 18. Proposed change with respect to equal voting system, PMA Rulebook, Chapter 1, Section ii; Amend to One rider, one vote. Parents can vote as proxy for child (under waivering age), but only one vote per parent (ie-family with 5 riders receives 2 votes). 19. No more PMA races after labor day weekend. Motion: Jarrett King 20. Bring back the double-header or 1 race over 2 days option for clubs. Motion: Dillon Waller Seconded: Matt Emms 21. Registering PMA PMA is not registered as a non-profit organization, and has not been since 1997 (15 yrs). It was last registered in BC. Should PMA be resurrected or Establish new club and just start over with registering Who will do this? establish proper bylaws, governance in accordance with democratic standards Roles, Responsibilities and Accountability for each of the executive positions within their roles. Needs to be defined for getting the PMA registered as a non profit Current rule-book adopted as the policies and rules to get the PMA re registered. Motioned: Joan Lewis Seconded: Jarrett King Will be decided by the new executive

5 b Official Race Day Schedule May 6 May 13 May 27 June 3 June 10 July 8 July 21/22 July 29 Aug 25/26 Sept 9 Grande Prairie, AB Taylor, BC Dawson Creek, BC Taylor, BC Fort St. John, BC Dawson Creek, BC Worsley (Double Header) Fort St. John, BC Chetwynd, BC (Double Header) Beaverlodge, AB Sept 16 Rain out Sept 22 Year End Banquet (Worsley) c. Election of Officers The following positions were elected by acclimation: President Vice President Secretary Treasurer Statistician Web Master Dave Nelson Clint Toews Bailey Goss Joan Lewis Cathy Dyer Cathy Dyer Track Marshalls BJ Moffatt, Matt Emms, Brad Goss Meeting Ended: 15:37

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