Playing and Practice Season Basics and ARMS Reminders

Transcription

1 Playing and Practice Season Basics and ARMS Reminders Mondays With Your Manual March 2, 2015 GEORGE WASHINGON UNIVERSITY DEPARTMENT OF ATHLETICS AND RECREATION ATHLETICS COMPLIANCE OFFICE

2 Countable Athletically Related Activities (CARA) and Time Limits

3 Countable Athletically Related Activities (CARA) Any required activity with an athletics purpose. At the direction of, or supervised by, a coach. Includes strength and conditioning coaches. Must be counted within weekly and daily limitations. Bylaw

4 Definition of a Day/Week Day: A calendar day [i.e., midnight (12 a.m.) through 11:59 p.m.]. Week: Any seven consecutive days. Programs may define their week (e.g., Monday through Sunday, Saturday through Friday, etc.). Week defined by sport - not institution. Programs may not change the seven-day period for the remainder of the segment. Bylaw

5 Voluntary Athletically Related Activities Not required to report back. Includes athletics department staff members. Initiated and requested by the SA. Attendance and participation not recorded. No penalty for not participating. No recognition or incentives for participating. Bylaw

6 Time Limits - In Season Playing season: SA participation in CARA is limited to 20 hours a week and four hours a day. Required day off. A travel day may be considered as a day off, provided no CARA. Bylaws , and

7 Time Limits (Continued) All competition and any associated athletically related activities on day of competition shall count as three hours regardless of actual duration. No CARA following competition, including during vacation period. Exception between contests, rounds or events during multiday or multi-event competition. Examples include: softball and baseball double-headers and multiday golf tournaments. Bylaws and and

8 Time Limits (Continued) No CARA between midnight and 5 a.m. Exceptions: During participation in a conference championship or an NCAA championship; Participation in any competition that begins before midnight and concludes after midnight; or Participation in a promotional practice activity (e.g., first practice of the season). Bylaws and

9 Contest A contest is any game, match, exhibition, scrimmage or joint practice session with another institution s team regardless of formality in which competition in a sport occurs. A countable contest is any contest by the member institution against an outside team in that sport. Bylaws and

10 Declaration of Playing Season Preseason programs use practice units to determine first practice date. All other programs are defined by Figure Period of time between the date of the program's first practice session and last practice session or date of competition whichever occurs later. Programs are limited to a certain number of days (e.g., 132, 144, 156) NCAA Bylaws and 17..1

11 Playing Season General Regulations (Continued) Segments of Playing Season: All sports except basketball may divide their playing season into not more than two (2) distinct segments. Championship Segment: May exempt required days off, official vacation, holiday and final exam periods when no practice or competition occurs. Non-championship Segment: May exempt required days off, official vacation, holiday and final exam periods when no practice or competition occurs. Bylaws

12 Playing Season General Regulations (Continued) NCAA championship participation in team sports Practice and competition in an NCAA championship event is not considered part of the playing season. If under consideration for championship, may continue to practice without counting in playing season. If not selected, may practice or compete until the end of championship provided count days in playing season. Conference championships must be included in playing season. Bylaw

13 Computing Hour Limits - Vacation Periods Daily/weekly hour limits do not apply to CARA during official vacation periods. If such vacation period occur during any part of a week in which classes are in session, the institution is subject to the daily/weekly limitation during the portion of the week when classes are in session and must provide SAs with a day off which may be a vacation day. Bylaw

14 Post-Season Exemptions Practice doesn t count in declared playing season only if institution has reason to believe it is under consideration for selection to NCAA championship and only until selection determination. If not selected may continue to practice or compete until the end of the championship only if time left in its declared playing season. Bylaw

15 New Legislation Institutional Vacation Period and Summer. A studentathlete may not participate in any countable athletically related activities outside the playing season during any institutional vacation period and/or summer. Strength and conditioning coaches who are not countable coaches and who perform such duties on a department-wide basis may design and conduct specific workout programs for student-athletes, provided such workouts are voluntary and conducted at the request of the student-athlete. (Adopted: 10/31/02 effective 8/1/03, Revised: 4/28/05, 12/15/06, 10/30/13)

16 New Legislation Sports-Safety Certified Staff Member Presence During Countable Physical Activities. An institutional staff member with current certification in first aid, cardiopulmonary resuscitation (CPR) and automatic external defibrillator (AED) use must be present any time a student-athlete participates in a physical countable athletically related activity. (Adopted: 4/24/14 effective 8/1/14)

17 Out-of-Season Regulations and Outside Competition

18 Out-of-Season Hour Limits Limited to eight hours per week. No more than two hours per week on skill-related instruction. Two days off per week. No out-of-season CARA one week prior to beginning of final examination period through conclusion of each SA s final exams. Bylaw

19 Additional Restrictions Limit of four SAs involved in skill instruction at any one time, anywhere in the world, in any one facility prior to September 15 or after April 15. Skill related instruction cannot be publicized or conducted in view of a general public audience. Bylaw

20 Playing and Practice Logs in ARMS

21 ARMS Submitting Cara Logs in ARMS is a multi-step Process Step 1: Set up daily events in Team Calendar Go to TEAM > TEAM CALENDAR Click Add Event

22 Participants can be selected from any roster or smart group. To create a new smart group go to Roster > Add Smart Group Events can be labeled as recurring to save time! You may enter the time duration for all events; system will automatically count all events labeled as competitions as three hours; regardless of what you manually log Then save event!

23 Once events have taken place, mark event as complete. Events are highlighted in orange until they have been marked complete. You MUST complete events in order to include them in the playing/practice log submission.

24 Submitting P & P Logs Go to COMPLIANCE > PLAYING AND PRACTICE LOGS To make corrections to participants or hours, you must go back to the team calendar section. ALWAYS click on details to double check that your totals are correct. The system auto pulls the hours based on what you have completed in your team calendar Once you submit, you cannot reopen and edit those individual dates. If you make an error please Compliance and specify which log you need reopened.

25 Logs are generated biweekly. After a coach submits, ARMS randomly selects a student-athlete who will need to log in to ARMS to approve only their individual hours. This log has been submitted by the coach, but not approved by the studentathlete. Compliance cannot approve this log until that step is done To see which student as been assigned a log, click on details. This information appears under student-athlete status on the right hand side.

26 REMINDERS Teams should have a schedule for logging in, editing events and marking them as complete. Playing and Practice season logs should be submitted immediately after a biweekly period expires to ensure students are able to accurately remember which events they participated in. Please make sure your student-athletes are diligent in their efforts to review CARA hours. Please be aware of any potential violations by clicking on COMPLIANCE > CARA VIOLATIONS * Many times these are only POTENTIAL violations, once examined, compliance can override

27 Questions??