Sartell Youth Hockey Association General Membership Meeting Thursday July 14, Bernicks Arena

Transcription

1 Sartell Youth Hockey Association General Membership Meeting Thursday July 14, Bernicks Arena Call to Order President Dena Walters called the meeting to order at 8:01 pm. SYHA Board Members in attendance President Dena Walters Vice President Megan Lund, Treasurer Bill McCabe, Collin Anderson, Henry Wieland, Tom Franke, Shawn Wensel and Jeremy Henkemeyer. Other Members in attendance Brian Bonach, Chad Ritter, Joe Rohe, John Janu, Stacy Lundeen, Aimee Weiland, Darcy Kern, Ryan Hacker, Tina Kahre, Ben Jansky, Peter Bennett, Amy Peterson, Pat Michaud, Elly Wilson, Pam Brookins Consent Agenda the following items were unanimously approved on a motion by Dena Walters and seconded by Bill McCabe. July Agenda June, 2016 General Membership Meeting Minutes. July Treasurer s Report Check Book Balance: July Meeting Gambling Report: Approve June expenses in the amount of $12, Pre-approve expenses for August in the amount of $17, Sartell Youth Rec Center paid up until October Storage Link storage unit where pulltabs & files are kept $ State of MN gambling license for 2 locations $ MN Fishing Museum gambling equipment for 2 Super America sites $ Assistant Gambling manager, Sue Cook is going to be working full time at school starting next fall. Need to hire and train a new assistant to start before then (prefer someone available during the day). Currently pulltab booth is open 5 days a week and staffed by usually just two different workers per week. Bingo is held weekly at 2 sites and worked by usually just two workers along with Sue & I. June 30 th was fiscal year end. Annual audit will be conducted by Schlenner Wenner & Co BLUE LINE Meat Raffles Friday nights High School (Playmakers) working Last year they worked them through October. Think we should start older player teams in October this year. Bingo - Wednesday nights Has slowed down dramatically in last 2 weeks. E-tabs/E-bingo Revenue for May was $4, Deposit for July 1 through July 10 $ RIVER BOAT DEPOT Meat Raffles Tuesday nights High School (Playmakers) working them Bingo Tuesday nights

2 UPPER DECK Deposited 1 game in June. The 2 games in play are both negative she said games are getting played a little more often, and they have big events scheduled in August. SUPER AMERICA Was contacted by Super America about SYHA taking over as their charity for pulltabs. Paperwork for licensing is being approved at city council meeting tonight then will go to the state. Current charity will sell SYHA all equipment necessary to conduct gambling, cost will be around $1000 per site / new equipment cost $2079. Pulltab deposits for July to date $ Committee Reports: Treasurer s report (Bill McCabe) checkbook balance $25, Registrations coming in. Still outstanding bills from season. Gun Raffle - Looking for new coordinator Sartell Youth Rec Committee (Chad Ritter) - Ice planned to be in Sept 12. Dynamics may start Sept 18, but more likely after Sept 29, depending on ice availability. 12 dynamic sessions per level planned. Try-outs slatted for week of Oct 10. Aug 8 is the City meeting for parking lot. Mr. Ritter to send to association members if support is needed from membership to attend meeting. Considering an NHL Alumni game vs SYHA coaches for Fall event. This event would be late Oct. Girls dynamics likely to start mid SR. District 5 (Aaron Kahre) - no meetings held in July; will resume in August. Sponsorship-(Collin Anderson) Plan for Aug first to be sent out to membership to ask for help with calling for sponsorship. The final lay-put of sponsorship levels being confirmed. Coach in Chief (Tom Franke) There is a new coaches tab on website includes coaching requirements. JD Anderson and Lewis Solarz confirmed Mite coaching leads. 10U have 3 interested coaches, need to confirm. Level Coordinator Reports MITES (Tina Kahre) - THFF Nov 12, Feb 25, welcome packet in works SQUIRT (Katie Hilger) planning 4 teams, working on tournaments PEEWEE (Jen Bestick) planning 3 team, working on tournaments BANTAM (Amy Peterson) Discussion held about Bantam numbers and teams. Will need to have registrations in prior any decision on teams. Team are declared Aug. and again in Sept. 10U - (Amanda Pickett) no report U12 (Stacy Lundeen) working on tournaments, one will be in Sartell Dec 9-10, likely a B Tournament. U15 (Amy Weiland) Working on tournament. Coach-in-chief Franke to confirm coaches.

3 GOALIES- (Pat Michaud/Chris Sigurdson) Ken Hilger from Trio training spoke with board members about program last year and plans for this year with SR and Sartell combined. Old Business 1. Registration - Pay offline option 2. Goalie Clinics (Matt Chrast) 3. Expo - lead Oct 1 11a-1p 4. Co-op agreement signed and attached to handbook 5. Remind coordinators to attend monthly board meeting for update s and when team meeting are scheduled New Business 1. Registration (Darcy Kern) Registration is open, no issues. 2. Expo slatted fo Oct 11a-1p 3. Equipment grants (Megan Lund) SYHA will receive USA Hockey 2:2 Gold status grant ($250 credit for equipment), 4 quick change Mite goalie sets, 8 gear up Mite equipment sets and 12 helmets from USA hockey. There are many program and grant opportunities out there, easy to apply. 4. Try-out socks: (Megan Lund) looking into changing to a stock type sock, not custom made to ease supply and ordering time. Adjourn A motion was made to adjourn at 9:12p by Bill McCabe, seconded by Megan Lund. Meeting adjourned. Respectfully submitted, Megan Lund

4 This page covers paid items that were pre-approved as estimates, and now are being reported as exact amounts Charitable Gambling Expenses Paid in June 2016 Games $ 1, Compensation and payroll taxes $ 4, Accounting Services $ Rent (GRB, RBD, Blue Line & HOP) $ 2, Misc. - office supplies, bank service charges $ 2, E-Tab Expense $ 1, Central Gaming - HOP machine, included in misc. Cash long or short. $ Total Expenses during June 2016 $ 12, Membership pre-approval: Expenses for August 2016 Games (pulltabs & meat raffle prizes) $ 6, Compenstation and payroll taxes $ 4, Accounting Services $ Premises Rent $ 3, Misc. (office supplies, and etc.) $ E-Tab Expense $ 2, Central Gaming - House of Pizza & Blue Line machine $ Total $ 17, Membership pre-approval: Storage Link - storage unit $ State of MN - gambling license for Super America (2) $ MN Fishing Museum - gambling equipment for SA $ 2,000.00

5 June 2016 Revenue Checkbook Balance $24, Net Pulltab Revenue $7, Net Etabs/Ebingo Revenue $4, Net Bingo Revenue $1, Net Paddlewheel Revenue $ Net Raffle Revenue $ Net Revenue $15, Expenses $12, Lawful Purpose Expenses $15, Taxes $4, Net Revenue after expenses $ (16,513.87) Lawful Purpose Expenses include: Sartell Youth Rec Center $12, Celebration Lutheran Church meat raffles worked 1/12/16-6/10/16 $3, Sartell/SR Lacrosse $ Net Revenue before LPE $ (1,103.87)