CPYHA JULY BOARD MEETING AGENDA

Transcription

1 MEETING CALLED BY TYPE OF MEETING FACILITATOR NOTE TAKER TIMEKEEPER ATTENDEES CPYHA JULY BOARD MEETING AGENDA CPYHA Board of Directors Monthly Board Meeting (President) Carolee Peterson (Secretary) (President) Board of Directors, Committee Directors & General Members JULY 17 TH, ) CALL TO ORDER - Nate 7:06 pm 2) ROLL CALL - Carolee Board of Directos ME PRESIDENT VICE PRESIDENT TREASURER SECRETARY GAMBLING MAGER Ryan Nelson Jason Dvorak Carolee Peterson Jeff Lange Jason Cordes Jordan Leopold Megan Tripicchio Brad Solomon Becky Maifeld Wade Gjervold Jashan Eison Leanne Girard COMMITTEE ME HOUSE CO- & Greg Linder RECRUITMENT HOUSE CO-S Nick Warren TRAVELING Bjorn Burnevik GIRLS Joe Olson CLINICS Open COACHES SELECTION Bud Williams COMMUNICATIONS Laurie Zahalka WEBMASTER Lindsey Reil CONCESSIONS Jena Radamacher GOALIE EQUIPMENT Open EQUIPMENT Brian Allen FUNDRAISING Julie Walker CANDY BARS Abby Frazer WREATHS Jess Tesdall HEGGIES PIZZAS Kari Carlson Additional Attendees: Kevin Moore TRAVEL TEAMS TOURMENT COORD CPYHA TOURMENET RAFFLE TICKET ICE SCHEDULER MGR HOUSE MGR TRAVEL REGISTRATION & SAFETY REGISTRATION JAMBOREE JAMBOREE SKATE SPONSORSHIP TEAM PHOTOS VOLUNTEER Shelia Gjervold Rachel Ersbo Kristi Parent Ross Jerpseth Vanessa Foy Penny Seymour Alyssa Senescal Darren Senescal Andrea Weitgenant Andrea Rossman Open Jamie Leopold Lisa LaPlante Greg Blodgett

2 3) REPORTS APPROVAL OF MINUTES June meeting minutes were ed to and reviewed by all board members. Motion was made to approve and was seconded. All approved the June minutes. Jason Dvorak TREASURER S REPORT $275 Trophies $300 Parade Supplies $100 Sams Club Concessions $213 Pizza Oven $1200 WBL Tourney $200 Breezy Deposit. No June Deposits. July I ve collected 1 delinquent account and 2 team checkbooks. Still waiting on Bantam and both 15U teams. I have two known delinquent players we are trying to collect on, when I get Bantam A and 15u I d guess we end up with a few more. Tournament registration began in earnest, will see a decent amount of checks cut. We will have a blast of fall registrations as well. Much more to report next month. Leanne Girard June treasurers report was ed to and reviewed by the board. Motion was made to approve and was seconded. All approved the June treasurers report. GAMBLING REPORT We closed 106 games in June. 61 at 5-8 and 45 at Clives. Net of approx. $1900 in Bingo. Pull tab gross was $395,493 with a net of $53,394. Ne profit in June was $9,975 Compliance review was complete. All expense approvals will be completed on a form for the board to approve. We were fined for not approving expenses correctly in the past. Complete gambling report is available on the CPYHA website. June gambling report was ed to and reviewed by the board. Motion was made to approve and was seconded. All approved the June gambling report. GAMBLING OVERSIGHT CPYHA GAMBLING OVERSIGHT COMMITTEE REPORT 7/17/2018 July Active Game Audit conducted on July 16th, 2018 at Clive s and 5-8. One active game pulled and audited at each site. Both in compliance, will review our audit with the months end B2. Members included: Jason Cordes. July Perpetual Inventory Audit conducted on July 17th, 2018 at both sites. Inventory of games not in play yet and games in play are checked against the perpetual inventory list kept on site. Both sites had games accounted for. Audit conducted by Jason Cordes. June Closed Game Audit conducted on July 12th, games from each site were audited. All were found compliant with auditor s numbers. Will compare to B2. Audits completed by Wade Gjverold. July Storage Unit Inspection completed on July 8th, 2018 by. Everything was in order and checked out. June closed game accounted for. 4) COMMITTTE REPORTS Greg/Nick (Jason C) HOUSE COMMITTEE

3 Bjorn Boys (Brad) Joe OlsonGirls (Megan) TRAVELING COMMITTEE Bjorn is looking for squirt parents for the traveling committee Girls are signed up for tournaments Looks like we'll be adding a 4th team at 10U (a 3rd 10UB team). CR is hosting tryouts, dates are set for 9/25-9/30. We're working on jersey fitting/ordering days and will publish those shortly. We've received coaching applications and are in the process of scheduling interviews for all interested parties. Greg (Jeff) VOLUNTEER We have reviewed all volunteer needs and examined the amount of hours needed to keep the association running. The board has decided to make a few changes: 1. Team tasks will no longer count as volunteer hours player families will be required to do 10 hours (4 in concessions) 3. 2 plus player families will be required to do 20 hours (8 in concessions) Jena (Carolee) Julie (Brad) Andrea Candy Bars Kari Pizza Jess Wreaths Kristi Raffe Tickets CONCESSIONS Coke is replacing pepsi in the concession stand Coke will be making us a laser board for pricing Received pizza ovens from chanticlear. Will be selling full pizzas this year. Set up Watkins account Opened a sams club account and credit card New pricing will be set up by Sept 1 Von hansons has approached us about a partnership Ipads are being set up Need to buy a camera for security FUNDRAISING We wil have a new wreath vendor this year. Jamie (Jordan) SPONSORSHIP Tim Horton jerseys and socks have been ordered. Alyssa/Darren (Megan) REGISTRATION & SAFETY Coaches concussion cert is good for two years. Working on setting up baseline testing at the high school after tryouts. Will be $5 a player optional but will recommend. Vanessa/Penny House Travel MAGER S Becky as manuals to give to Vanessa. Getting ready for the season. Will have 2 manager meetings this year. Jordan/Nate/Holly CLINICS (Fall and Spring) Registration is up. Have 44 registrants already. Bud (Nate) COACHES SELECTION Coaches are being interviewed, then there will be parent placement.

4 Open (Jordan) Ross (Nate) EQUIPMENT New traveling jerseys have been ordered. Will arrive the end of August/beginning of September. Plan is to get 4 years out of the jerseys. Eliminating the $50 equipment fee Will be having 4 positions: Goalie program coordinator, goalie equipment coordinator, non goalie equipement coordinator and jersey coordinator. ICE SCHEDULER Fall Ice 160 commitment should be final and approved by Nick next week at hours. Includes fall clinics, sold ice, developmental and Little Wild -Will begin to work Goalie Training into season scheduel ( from MEGA today) -D10 Game scheduling meeting scheduled for 10/25 and 10/27 Sheila Gjervold will help again, this will be her final year. -Planning on ice draft again Open (Jeff) PLAYER DEVELOPMENT Open (Ryan) Open (Becky) RECRUITMENT Banners will be hung for registration Rebel players signs will be available for yards There will be new signage in the Chamlin rink AND the Brooklyn Park rink We have a full page ad in the Champlin park and rec brochure and a small ad in the Brooklyn Park one. SKATE Need a coordinator Andrea W/Andrea R (Jason C) MITE JAMBOREE Lisa (Jason C) TEAM PHOTOS Waiting to hear back from the photographers that were reached out to. Then will get dates set. Carolee BY-LAWS/HANDBOOK Rachel Ersbo (Wade) CPYHA THANKSGIVING TOURMENT Rachel and Roger Ersbo will be running the tournament this year. Have two PWB2 teams signed up so far.

5 Wade/Shelia TRAVELING TEAM TOURMENT Have most tournaments booked already. Need to book 1 PeeWee C and 1 Squirt B2. Booked the PW C in a tourney in Chaska/Chanhassen in case we do not get enough teams in our tournament. Will be able to cancel if need be. 5) OLD BUSINESS 6) NEW BUSINESS - Kevin Moore asked for 2 hours of ice time fo the January 1 st games of the Mite A and 8U teams playing against the high school teams. The board approved these 2 hours of ice. 7) ANNOUNCEMENTS - Board approved giving Callex Nelson a fall clinic registration. The family recently suffered a tragedy and the board wanted to do something for them. 8) ADJOURNMENT Nate to call time 8:10 pm