Northern Lakes Youth Hockey Association Board of Directors Meeting Minutes

Transcription

1 Northern Lakes Youth Hockey Association Board of Directors Meeting Minutes Date: July 23, 2014 Time: 6:30 pm Location: PrimeTime Food and Spirits, Breezy Point Board members present: Brandon Andersen Jenna Crawford Brent Nybakken Mike Paulbeck Craig Larson Vic Peterson Robb Fritz Wendy Przybylski Maurice Slepica Jill Haugene Tony Fulton Chuck Deutsch Board members absent: Kristi Duff Erik Lee Guests: Barb Bergquist, Wendy and Chris Boelter, Brian Loch, John Stockler Mike called the meeting to order. Jenna made a moti on to approve the June 18 meeting minutes. Robb seconded; unanimous aye s approved and motion passed. Open Session: 1. Director of Hockey Operations Update (Craig) a. Craig presented the July Hockey Director s report. b. Through an dated July 18, Craig outlined the members of the Hockey Committee he was seeking approval for, which included: i. Craig Larson Chair ii. Erik Lee Co-chair iii. Tony Maucieri HS Boys iv. Kristen Harsha HS Girls v. Bantam Tony Fulton vi. Peewee West Chuck Deutsch Page 1 of 5

2 vii. Peewee East Maurice Slepica viii. 12U/10U Girls Vic Peterson ix. Squirts West Chris Boelter x. Squirts East Mike Paulbeck xi. Mites West Brian Loch xii. Mites East Mike Paulbeck c. Jill made a motion to approve the Hockey Committee as presented via . Brandon seconded the motion via ; the eligible voting members of Jenna, Robb, Kristi and Brent all approved the motion; motion passed. d. Discussed the Fall Skills and Drills being offered as a three week series. The first week will be run by high school staff, North Stars staff and John Stockler. Week two will be Brock Ballard and week three will be a combination of high school staff and selected coaches from different levels. Jill made a motion to charge skaters $150 for all three weeks. Jenna seconded the motion; the aye s approved and the motion passed. As a point of clarification, three weeks was offered in 2013 and we charged $99 for two weeks of Brock Ballard. e. Discussed non-coach pay and the difficulty in finding coaches at some levels. Brian Loch challenged the Board to provide an incentive to employ these coaches. Craig presented data that represented that we already pay just as much or more that associations our size in and out of our district. Jill made a motion to grandfather in existing non-parent coaches at $2,500 for head coaches and $1,250 for assistant coaches with new non-parent coaches entering at $1,500 and $750 respectively to align ourselves with other associations. Jenna seconded the motion; aye s approved and motion passed. Chuck abstained from the vote. 2. SafeSport Report (Vic) a. Working with Craig to ensure requirements are fulfilled. 3. Equipment Director Report (Robb) a. Robb cleaned out the equipment room at Breezy lots of old and out of date equipment that needed to be tossed. He is migrating the jerseys to the goalie room. Concerned with the lack of equipment return from players going to Peewee and 12U levels; not sure what he should purchase and may over- Page 2 of 5

3 buy in some areas. Needs to get to Crosby yet. b. Discussed the Pequot PAC wanting to buy the Pequot Lakes hockey jerseys; Brandon handling. 4. Gambling Committee Report (Wendy) a. Gambling report presented. Reviewed expenses and cash raffle status based on the tickets that have yet to be picked up. Brandon made a motion to approve the expenses. Jill seconded and the aye s approved; motion passed. 5. Golf Tournament Proposal (Tony) a. Tony presented golf tournament proposal based on experience at Cuyuna. Tony and Maurice will co-chair a committee to bring back a recommendation for board approval. Other committee members include Kristi, Erik and Jill. 6. Finance Report (Brandon) a. Brandon presented the budget and made a motion to approve the budget for the fiscal year. Chuck seconded the motion and the aye s approved; motion passed. b. Discussed fundraising and expense saving ideas based on operating loss outlook due to the loss of the Player s gambling account in Aitkin. 7. Hairball Update (Jill in Kristi s absence) a. Maucieri s will be partner and will provide pasta bar in VIP area and there will be hot dogs, brats, burgers and possibly Heggie s pizza in the main area. Advertising will be heating up and we need volunteers to spread the word due to our limited budget. to association looking for volunteers sent. b. Letter submitted to city was to serve until 11 pm. The band Solo will play from 5:30-6:30 and is the hockey player band from Brainerd. Hairball s warm-up band will play 6:45-7:30 and Hairball will play 8:00-10:00. c. There was concern and discussion on the advertising; Kristi to follow-up with an to board on status. 8. Cold Weather Policy (Mike) a. Discussed actions taken for inclement weather so we didn t have unnecessary s and last minute decisions. Chuck made a motion for our cold weather policy to include all association buses shut down if any one of the schools in our association shut down by noon with coach s discretion to run Page 3 of 5

4 practice with no retaliation to players who can t make it. Brandon seconded and the aye s approved; motion passed. b. Jill to add this to Handbook. 9. Black Out Dates (Mike) a. Discussed dates during the hockey season to allow families a guilt-free time for relaxation or other needs. b. Robb made a motion for the following dates to be considered black-out dates; meaning no official practice, but making options available to families: i. Thanksgiving Day ii. December 24 December 28: Open Hockey iii. December 29 January 1: Optional Practices iv. January 2: Back to normal schedule c. Chuck seconded the motion and the aye s approved; motion passed. d. Jill to provide the dates to the ice/game scheduler. 10. Fundraising Director (Mike) a. Discussed the need for this position to oversee fundraising operations and to seek out new opportunities. Discussed some possible candidates within association. b. Discussed the Jaycees offer for the rubber duck and no motion was made to move forward. c. Discussed the Billy s at Breezy Point offer for fundraising and no motion was made to move forward. 11. Bylaws (Jill) a. Jill had ed out the tracked changes in the Bylaws on July 18. These changes included language updates and other changes to support our operational behaviors. b. Discussed the membership meaning and settled on a vote per player. Brandon made a motion to accept the changes with the correction of the vote per player and the executive committee must come with a recommendation for non-player members. Maurice seconded the motions and the aye s approved; the motion passed. c. Jill will execute changes with an attorney. 12. Action Item List (Jill) a. Reviewed list; updated and assigned due dates. Page 4 of 5

5 Closed Session: 1. No items were discussed. The next meeting will be held Wednesday, August 13 at Dockside in Breezy Point at 6:30 pm. Robb made a motion to adjourn and Vic seconded; motion passed. Meeting adjourned. Page 5 of 5