Quick Reference Guide. Safety & Risk Management Committee Job Descriptions Hockey Canada Safety Program (HCSP) Guidelines 4.

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1 Quick Reference Guide Title Section Safety & Risk Management Committee 4.01 Job Descriptions 4.02 Hockey Canada Safety Program (HCSP) Guidelines 4.03 Respect in Sport (RIS) Guidelines 4.04 Organizational Chart 4.05 June 2013 Page 4-1 BC Hockey Policy Manual

2 4.01 SAFETY AND RISK MANAGEMENT COMMITTEE The BC Hockey Safety and Risk Management Committee shall consist of: a) Chairperson appointed by the President b) SRM Provincial Coordinator c) SRM Appointees i. 2 Lower Mainland ii. 1 All other Districts d) Harassment and Abuse Advisor e) Staff Resource Person It is the duty of the Safety and Risk Management Committee to review the BC Hockey Safety and Risk Management Manual annually and to propose revisions of and amendments to the Policy and Regulations of the society relating to Risk Management matters. It shall be the responsibility of the SRM Committee to organize the delivery of the HCSP and Speak Out Program clinics within the branch and further to ensure all clinics meet or exceed Hockey Canada requirements. The committee shall make recommendations to the BC Hockey Executive regarding Risk and Safety Management issues as they may arise. Any meetings required of the Safety and Risk Management Committee shall be at the pleasure of the Chairperson and the society s president. The Chairperson shall provide a written report annually of the committees activities JOB DESCRIPTIONS a) BRANCH SAFETY AND RISK MANAGEMENT COORDINATOR Serve on the BC Hockey Safety and Risk Management Committee Assist the Chair and Staff Resource in the preparation of meeting agendas Assist the BC Hockey Staff Resource Person, District HCSP Coordinators, and Speak Out Coordinators in the delivery of safety and risk management programs Be knowledgeable of the SRM program delivery in the districts within the branch. Assist in the promotion and delivery of Team First Conduct seminars/workshops on safety and risk management Act as a liaison between the safety risk management community and the BC Hockey Executive Committee Attend Executive Committee meetings, as requested Present SRM, HCSP, Speak Out, and Team First plans to District Executives, BC Hockey Executive Committee, BC Hockey Annual General Meeting and Government as requested Attend the BC Hockey Annual General Meeting and Semi-Annual Meeting as requested Attend Provincial/National seminars on request (subject to funding being available) Assist the chair in the completion of the SRM Committee Annual Report to the AGM Strong interest and personal commitment to safety and risk management areas: June 2013 Page 4-2 BC Hockey Policy Manual

3 BC Hockey Team First Program Speak Out! Hockey Canada Safety Program National Insurance Programs Hockey Canada / BC Hockey Harassment and Abuse Policies Strong knowledge of Hockey Canada Rules and Regulations Strong organizational and communication skills Ability to present workshops Ability to work in conjunction with BC Hockey Development staff, BC Hockey Executive and Minor Hockey Association representatives to design and implement programs aimed at the local, district, and provincial levels HCSP Certification Speak Out / Respect in Sport certification Appointed at the Annual General Meeting by the Society's Executive Committee based on the recommendation of a Selection Committee composed of the Chairperson of the Safety and Risk Management Committee, who shall be Chairperson, a Safety and Risk Management Committee Member selected by that Committee, the Staff Resource Person as a resource person, and the Officers of the Society. b) SAFETY AND RISK MANAGEMENT COMMITTEE MEMBER Serve on the BC Hockey Safety and Risk Management Committee Assist District with Safety and Risk Management issues Where necessary assist / support District HCSP Coordinators, and Speak Out Coordinators in the delivery of BC Hockey and Hockey Canada SRM Programming and Clinics Responsible for administration of Hockey Canada Safety Program and Speak Out clinics in the district. Responsible for the development of district HCSP and Speak Out clinic delivery schedule/plans with the associations. Approve all HCSP and Speak Out clinics within the district. Schedule instructors for all district HCSP and Speak Out clinics. Recommendation and recruitment of individuals to become Safety Program Course Instructors Assist in the development of HCSP Instructors Assist in the promotion and delivery of BC Hockey Game Management Program Team First Conduct seminars/workshops on safety and risk management Act as the district advisor for the BC Hockey Harassment and Abuse Policy and Procedures HCSP Certification RIS Certification Must have strong administrative and communication skills and be computer literate Strong hockey training background is desirable June 2013 Page 4-3 BC Hockey Policy Manual

4 c) HOCKEY CANADA SAFETY PROGRAM DISTRICT COORDINATOR Administration of Hockey Canada Safety Program clinics in the district Recommendation of individuals to become Safety Program Course Instructors Provide training materials to executives, team personnel, and association risk managers Promote safety, risk management programs and assist Assist in the promotion and selection of trainers to district and provincial teams Strong commitment to the Hockey Canada Safety Program Must be a qualified instructor or have had a lengthy association with the Hockey Canada Safety Program Must have strong administrative and communication skills Strong hockey training background Selected on recommendation by the Staff Resource Person, Provincial SRM Coordinator and the District Director(s) to the Officer responsible for Safety and Risk Management to BC Hockey Officers d) HOCKEY CANADA SAFETY PROGRAM COURSE CONDUCTOR Conduct Hockey Canada Safety Program Clinics as requested. Fulfill all administrative duties for assigned clinics Attend Provincial Instructor's Seminar and / or Refresher training when required Promote and assist the Hockey Canada Safety Program HCSP qualified Strong communication skills Availability for time commitment Strong commitment to Hockey Canada Safety Program Selected by the District SRM Coordinator. Through the respective District Director, the Provincial SRM Coordinator and recommended by the Staff Resource Person to the officer responsible for SRM Approved by BC Hockey Officers e) SPEAK OUT PROGRAM COURSE CONDUCTOR Conduct Hockey Canada Speak Out Clinics as requested. Fulfill all administrative duties for assigned clinics Attend Provincial Instructor's Seminar and / or Refresher training when required Promote and assist the Hockey Canada Speak Out program Speak Out qualified Strong communication skills June 2013 Page 4-4 BC Hockey Policy Manual

5 Availability for time commitment Strong commitment to Hockey Canada Speak Out Program Selected by the District SRM Coordinator. Through the respective District Director, the Provincial SRM Coordinator and recommended by the Staff Resource Person to the officer responsible for SRM Approved by BC Hockey Officers 4.03 HOCKEY CANADA SAFETY PROGRAM (HCSP) GUIDELINES The Hockey Canada Safety Program utilizes a proactive, preventative, common sense approach to keeping our children safe. The goal of the program is for the safety people to implement effective risk management programs with their own teams where player safety is the first priority at all times, both on and off the ice. The safety person is an individual that has become HCSP certified. This certification program must be successfully completed every six years in order to be a team s safety person, even if the individual is a medical professional. BC Hockey will accept accreditation from other Hockey Canada Branches to maximum of 6 years from when the delegate took their HCSP certification. The safety person: conducts regular checks of players equipment. is responsible for promoting proper warm up and conditioning techniques as a form of injury prevention. coordinates plans for road trips, tournaments, etc. and assists in the overall supervision of the team. establishes medical history files on every player and caries these files and the team first aid kit on every outing. implements an Emergency Action Plan for the team and through this is prepared to react in the event of accidents, injuries and medical emergencies. manages all injuries, learns to recognize serious injuries and refers injured players to qualified professionals. assumes a leadership role in promoting the values of safety, fair play and integrity. must be a minimum of 19 years of age HCSP Level II The Hockey Canada Safety Program has defined a participant need for an extension of education to the current Hockey Canada Safety Program curriculum. By recognizing the enhanced qualifications of participants who have taken a first aid course or who have a professional Health care background. Leading up to the season BC Hockey had previously recognized these individuals and gave them a Level II designation which came with an additional three years of HCSP certification. However BC Hockey now only requires members to take HCSP every six year (as opposed to a half day recertification after three years) effectively doing away with the HCSP Level II benefits for the time being. June 2013 Page 4-5 BC Hockey Policy Manual

6 Notes regarding hosting HCSP Clinics Clinics are to be booked upon request by the minor hockey association through the BC Hockey website and the District HCSP Coordinator. Please consult the BC Hockey web site for specific details. Minor Hockey Associations are to consult the BC Hockey web site for up to date clinic registration fees. There is a registration fee per delegate attending. Clinics should be booked at least one (1) month in advance of the event A clinic fee will be set by BC Hockey, for every participant. The minimum age for participants is nineteen (19) years old as of December 31 The hosting responsibilities of the Local Association are to provide an adequate meeting room, audio-visual equipment (laptop computer with speakers and NEC digital projector). BC Hockey will provide course materials, instructors and administrative services Should the clinic host not fulfill the requirement of providing a LCD projector and the Course Conductor is required to utilize their own equipment, then the Course Conductor is eligible to submit (with their expense claim) a $25 service fee for the use of their own LCD projector. Should the host not provide this item a $100 penalty would be deducted from the Host Grant provided all other clinic host requirements are fulfilled. Registration guidelines / Minimums are set out as follows: Lower Mainland District - Minimum 20 / Maximum 40 Other Districts - Minimum 10 / Maximum 40 HCSP Course Conductors HCSP Course Conductors and Safety Risk Management Committee Members shall not be required to pay HCSP registration / certification fees). Qualified HCSP Course Conductors are require to obtain the following: Criminal Record Check / Vulnerable Persons Check Minimum of Standard First Aid Shadow Training: a minimum of once by a Master Conductor and; a minimum of twice by a qualified instructor 4.04 RESPECT IN SPORT (RIS) GUIDELINES RIS is an on-line course for coaches and sport leaders. It is designed as a tool to assist coaches in identifying and dealing with abuse, neglect, harassment and bullying in sport. The minimum age for participants is sixteen (16) years old as of December 31 RIS certification expires after four (4) years. (commencing in the season) June 2013 Page 4-6 BC Hockey Policy Manual

7 4.05 ORGANIZATIONAL CHART SAFETY AND RISK MANAGEMENT COMMITTEE ORGANIZATIONAL CHART EXECUTIVE COMMITTEE OFFICERS CHAIRPERSON, SAFETY AND RISK MANAGEMENT STAFF RESOURCE PERSON DISTRICT DIRECTOR PROVINCIAL SRM COORDINATOR DISTRICT SRM COORDINATORS SPORT MEDICINE TRAINING AGENCY BC High Performance PROGRAM SAFETY PERSONNEL HCSP / SPEAK OUT INSTRUCTORS SAFETY PERSONNEL MEMBERS June 2013 Page 4-7 BC Hockey Policy Manual

BRANCH COACH CORDINATOR JOB DESCRIPTION

BRANCH COACH CORDINATOR JOB DESCRIPTION Serve on the Coaching Committee Assist the BC Hockey Staff Resource Person and the District Coach Coordinators in the delivery of coaching programs Serve as a member