Cyclones Amateur Hockey Association Board of Directors Meeting Minutes January 12, 2015 Fox Valley Ice Area ~ Geneva, IL

Transcription

1 Cyclones Amateur Hockey Association Board of Directors Meeting Minutes January 12, 2015 Fox Valley Ice Area ~ Geneva, IL Tom Baginski called the meeting to order at 7:18 PM DIRECTORS PRESENT David Struwing Joseph D Amico (L) John Price Maria Frano Tom Baginski Bob Gatto (L) Dan Deli (E) Rebeca Mead Joren Kaiser Jeff Lietz DIRECTORS ABSENT Jeff Iwinski ASSOCIATES PRESENT Vito DiPietra Marty Allamian Julie Gebhardt Jay Rule ASSOCIATES ABSENT Joe Lorusso Gene McEnery Marcus Madej STAFF PRESENT Wendi Wipff STAFF ABSENT Christie Tierney Mike Papa Peter Rutili Quorum Established by Maria Frano. Minutes and Approval: December 15 Board Meeting Minutes Approved, Joren Kaiser motioned, Jeff Lietz 2nd, motion carried (8-0). OPEN SESSION ITEMS President s Comments: Rules and Ethics Complaints are up this year, letter went out to membership from Tom and Jay. (L) Bob arrived late: 7:50, Joseph arrived late: 7:20 (E) Dan left early: 8:20 Board of Directors Minutes 01/12/ Page 1

2 Public Forum: League Reports: NIHL: CSDHL: NWHL: SWSL: U15 for next season looks good. Humann and Detterman are not in favor of U15s. There will be a special meeting with presidents and reps regarding keeping U15s. CSDHL playoff dates are 2/6-2/8. Academic awards applications are still being taken. Applications for next year are due 4/15. Make sure kids are eligible for playoffs. Hockey Director Report: Treasurer s Report: Manager Coordinator Report: All Travel teams (except Midget NIHL) are signed up for Blackhawk Cup. Liaison s meeting is January 21 st. Dave Struwing will attend Liaison s meeting. Evaluations are complete. Detailed results have been given to EC and Pete. Overall results available to review. Will start looking at spring tournaments for teams. Like last year, Maria will pick 1 tournament for each team and then it will be up to the managers to pick their 2 nd tournament. We re in the last few weeks of the NIHL/CS season. Registrar: Ice Scheduler: Volunteer Coordinator: Elementary school in Geneva has asked the Cyclones for volunteers to help out with their fun fair again this year. will be sent to midget and bantam teams. Fun fair is 2/20 from 5-7. Committee Updates: Communications: Town Hall meetings will be next Monday Thursday. Monday/Tuesday for Mites and Squirts; Wednesday/Thursday for PeeWees/Bantams. Sign-up sheet for board members to attend each night. We have an agenda, Pete will speak as will Jay. Player Development: Nothing Board of Directors Minutes 01/12/ Page 2

3 Nominating: Currently have 2 names for ABM positions, Brian Dempsey and Rob Wipff. Notice will be put on website regarding open positions. Apparel: We are going to start using Jerry s for jerseys, warm ups, etc. Working on spring jerseys. Approximately $38 price point. Hockey bag order will be going up on the website. Website: Going to start working on spring registration Strategic Planning: Fundraising: Alumni: Discussion/Open Items: Jeff Lietz presented regarding fundraising to build 3 rd sheet: Two-year project One Million Pucks, One Goal Cost for a third sheet could cost about $1.24 million Replace the club-wide raffle with this fundraising opportunity Each player raises $1,200 Parents need to find corporate sponsors We need to meet with the rink to see what their thoughts are regarding 3 rd sheet. Spring programming: Bantams will mirror what Midget programming was like last spring. 2 full-ice practices, plus 2 off-ice sessions up at Athlete s Edge. Mite-PeeWee will get 1 session of off-ice. Because we are adding off-ice, the EC felt a slight increase in spring fee is warranted. Midget/Bantam would go up to $400 for spring and Mite-PeeWee would go up to $700. Tom heard from Josh regarding Athlete s Edge and they want $12/session, Tom to go back to him with a $10 in the spring and we ll regroup in the fall. Joren Kaiser motions to increase the spring fee to $400 for Midgets and Bantams and $700 for Mites-PeeWees, Jeff Lietz 2 nd, motion carries (9-0). Board of Directors Minutes 01/12/ Page 3

4 CLOSED SESSION ITEMS Discussion/Action Items: Pete s contract extension: Pete is interested and wants to extend his contract Pete mentioned possibly getting an increase in his pay. He will meet with the EC to discuss. Closed Committee Reports: Finance: Strategic Planning: Bylaws: Rules & Ethics: A lot of R&E complaints. We need to change our policy regarding going to law enforcement and filing a complaint with the club. If you go to law enforcement we will step aside and let law enforcement deal with it. Joe Morgan would like to be on the committee, and we will need to get more volunteers to sit on the committee. Dave Struwing would like to see the R&E committee become a separate stand-alone committee from the board. Dave will get more information regarding a separate stand-alone committee. Treasurer: Old Business: Action Items New Business: Key pad for Cyclones locker room. John Price got a quote for $ John Price motions to purchase the key pad for the Cyclones locker room, Bob Gatto 2 nd, motion carries (9-0). Joseph D Amico motions, Rebeca Mead 2 nd, meeting adjourned at 9:47PM. Board of Directors Minutes 01/12/ Page 4

5 Cyclones Action Items # Action Item Description Responsible Open Date Due Closed Status Comments Date Date 60 Tryout fee refund policy EC 3/10/14 Fall, 2014 OPEN Tom to talk to Mark to see if he drafted a policy 61 Revise injury credit regulations 62 Financial Obligations Policy revisions Treasurer 3/10/14 Fall, 2014 OPEN Treasurer 3/10/14 Spring, 2015 OPEN 65 Give Back to Rink Program Jeff Lietz 7/20/14 Spring/Summer 2015 OPEN 66 Coaches in locker room policy Tom 7/20/14 8/23/2014 OPEN 68 Team Webpage Policy EC 10/13/14 Fall, 2015 OPEN 69 Cyclones Locker Room EC 10/13/14 Spring, 2015 OPEN 70 Decatur Tournament Donation Jay 11/10/14 12/15/2014 OPEN 72 Cancelled Airline ticket reimbursement policy 73 Meet with Rink Management re: 3 rd Sheet EC/John 12/15/14 Spring, 2015 OPEN EC 1/12/15 Spring, 2015 OPEN 74 Athlete s Edge fee for Spring Tom 1/12/15 2/9/15 OPEN 75 R&E Policy Change re: law enforcement Jay 1/12/15?? OPEN 76 Denial of Service Policy Dave 1/12/15 Spring, 2015 OPEN 77 Separate R&E from Board Dave 1/12/15 Spring, 2015 OPEN Board of Directors Minutes 01/12/ Page 5