TCAHA Board of Directors Meeting Agenda Monday, June 11, 2012 at 6:30 p.m. (Holiday Inn Express - Pasco)

Transcription

1 TCAHA Board of Directors Meeting Agenda Monday, June 11, 2012 at 6:30 p.m. (Holiday Inn Express - Pasco) I. 6:32 pm Call to Order A. Board Members in Attendance Debbie Didzerekis, Amy Haldeman, Brandt Young, Lacee Kadinger, Dale Hollandsworth, Ryan Deery, Tracy Kenworthy, Herman Cho (6:34) B. Reading of the minutes of the last meeting C. Treasurer Report 1. Membership Dues amount: a. Suggestion of $50 flat fee for membership into TCAHA i. Significant amount to discourage people from becoming members to simply sway the vote in the general election ii. Was the amount set previous to the reduction to the current $25 fee b. This would come out of the initial registration fee for any age group (adult and youth) and would NOT be an additional charge unless you are only becoming a member and not registering for any programs 2. Registration fee increase proposal a. Proposing to increase by approximately 5% across the board on all registrations. i. Ice contracted amount at TRAC goes up each year ii. There were no increases in the registrations in the past season (2 year rate) iii. We hope to hold this increase for the next two seasons (barring any major changes in costs to TCAHA) iv. Referee costs are expected to also rise in the upcoming season 3. Increase tournament registration fees by $25 per team a. Cover increased ice fees b. Cover increased referee fees c. We are still one of the lowest cost tournaments in the area. 4. Increase Rep team additional ice costs by $500 per team a. From $9000 to $9500 for Squirt and Pee Wee Rep b. From $10,000 to $10,500 Bantam and Midget c. This is the first increase in two years (not expecting to increase it for the next 2 years) 5. Proposed change to Open Skate fundraiser a. Require a 10% donation to the Chuck Mantello fund to support hockey for kids who otherwise can t afford it. b. Require a 10% donation to TCAHA to help offset the cost of the ice c. 80% then would be given the host team/group as a donation 6. Adult Drop-in increase in fee for 4 pack of games a. Suggest going from $54 for a 4 pack to $60 for a 4 pack b. Adult drop in has been a money losing event where ice costs are more than what we are generating in numbers for the adult drop in What does this mean for TCAHA as a whole? We are looking at a 2.5% increase across the board to our revenue We will be generating approximately (based on numbers of participants) an additional $12,500 We will be offsetting the increase in ice fees and referee fees We are anticipating keeping these increases for the next 2 seasons as long as no major changes come. For example, we are waiting on tax information from our CPA to let us know if we need to be pay sales tax, which would be in addition to all of these proposed changes. But we have no control over that cost.

2 II. Report of Officers and Directors A. President Dale Hollandsworth Employee Reviews, board decided to dismiss our bookkeeper, Jen Austin, and we are currently seeking applications for the open position. Carrie Hay s contract was renewed for one year and she will be filling until a bookkeeper is hired and will then assist/train the new bookkeeper PNAHA meeting was on June 2. There is a new president and a new vice president. o ADM, USA is not officially enforcing but PNAHA is at a 75% ADM requirement, there will be more to come on this. B. Vice President Debbie Didzerekis, no report C. Secretary Amy Haldeman Presentation of Volunteer Award to Tyler Nostrant for his outstanding hard work and dedication to TCAHA through our tournaments. As committees schedule and have meetings they will be posted to the website, members are encouraged to check web site for those and to come and help and participate in the committees. D. Treasurer Lacee Kadinger Accounts are all positive and in good standing. Working on getting QuickBooks up and running and current. E. Past President (vacant) F. Directors: i. Herman Cho, no report ii. Brandt Young, no report iii. Tracy Kenworthy, no report iv. Ryan Deery, no report III. Committee Reports (Chairperson/Board Liaison) A. Adult Program Committee John Fialkovich, Dustin Boddy, Tiffany Banning / Ryan Deery Summer League starts July 9. Registration is open. Robbie Glanz was here for his clinic. Working to have him back in December working to see if he can also do an adult program with a minimum of 25 people. B. Coaching Committee Herman Cho / Tyler Banning (Coordinator) / Dale Hollandsworth Coaching Development Proposal - Working to get a more hockey background oriented people to assist and help establish a better coaching base and encourage older kids to stay here and play here. Said person will help with on ice technical assistance; help develop coaches, to ultimately develop a better program. REP Coaching Selections o Squirt Tyler Banning o Pee Wee Committee identified no candidate. A member raised the issue that said member felt there was a very qualified candidate and that the committee overlooked that candidate. The question was raised as to whom is on the committee, and how they rank the coaches. Herman encouraged said member, and all members to familiarize themselves with TCAHA handbook. If said coach feels that there was an issue with his coaching interview that he is more than welcome to contact Herman Cho (ACE Coordinator) o Bantam Clint Sexton o Midget 1) Dale Hollandsworth 2) Courtney Jones Amy Haldeman motioned to ratify the process of coach ranking for the Rep Teams. Lacee Kadinger second, 5/2 vote, motion passed. C. Discipline Committee Tyler Banning / Debbie Didzerekis

3 PNAHA Guidebook Rule IX part B: The zero tolerance rules for coaches, players, and parents for abusive or inappropriate language, gestures, and behavior will be observed as outlined in the USA Hockey Annual Guide. o Member brought up concern of enforcement and possible consequences for actions. Discipline committee agreed that that needs to be on their agenda for their next meeting. Please check website for that date, time and location. D. Equipment Committee Paul Didzerekis / Tracy Kenworthy Review of May Meeting o Wish to schedule hockey swap at TRAC for the first weekend that they have ice put back in, and at the same time to have a try hockey free day. o Committee looked into fixing versus buying new bumper pads. Repair is $70 a bumper. New is about $150 per. Decided that repair would probably be the best way to go. Amy Haldeman motioned that the Equipment committee proceed with getting bumpers repaired with cost not to exceed $1,500. Lacee Kadinger seconded. All in favor and motion passed. o Need to order pucks. Paul was encouraged to do so then submit a check request for reimbursement. o Discussion on Jerseys. Talking about TCAHA doing pre-order, pre-buy so that they are here and on hand and already screen printed then players just have to have names and numbers put on. Discussion was tabled till the July meeting when they have a chance to explore the options more. E. Finance Committee (Carrie Hay) / Lacee Kadinger / Dale Hollandsworth Bank changes, names to add and names to remove are as follows: Remove Audrey Tory, add Lacee Kadinger & Dale Hollandsworth CD s (Squirt Rep Minor) Remove Audrey T, Susan Winslow, Tyler Banning Add Lacee Kadinger & Dale Hollandsworth Debbie D, Audrey T, Amy H, Susan Winslow, Tyler Banning (Midget Rep) Remove Audrey T, Debbie Trader, Courtney Jones Add Lacee Kadinger & Dale Hollandsworth Debbie D, Audrey T, Amy H, Deborah Trader, Courtney Jones (PeeWee Rep) Remove Audrey T, Sally Lane & Matthew Short Add Lacee Kadinger & Dale Hollandsworth Debbie D, Audrey T, Amy H, Sally Lane, Matthew Short (Squirt Rep Major) Remove Audrey T, Rebecca Huntley & Paul Huntsman Add Lacee Kadinger & Dale Hollandsworth Debbie D, Audrey T, Amy H, Paul K Huntsman, Rebecca Huntley

4 Amy Haldeman motion to accept changes to the aforementioned accounts, Dale Hollandsworth second, all in favor, motion passed F. HS/MS Hockey Committee Billy Moffett / Tracy Kenworthy The program was not what we expected it to be this year, had great coaches that were on hand to work with kids and help out. High School didn t have the numbers. Looking into creative ways to promoted and have a better season next year. Looking into the possibility or option of getting it a letter sport through the area High Schools to encourage more participation. G. Team Manager Committee Angie Torres / Amy Haldeman Current AGC and those interested need to submit interest in writing to TCAHA Secretary, Amy Haldeman no later than June 30, Next meeting is June 25, 2012 at 6pm at Kennewick Round Table H. Nominations Committee Nicole Hammond / Amy Haldeman Is meeting June 19, 2012 at 6pm at Kennewick Round Table I. Public Relations Committee Josh Brooks / Brandt Young Review of June Meeting o No more Butt Patches. We will find other ways to recognize our sponsors. o Primary will be recognized on banner. o Currently looking for an overall tournament sponsor. New forms to come. o Team Sponsors will get recognized at tournaments and in programs. J. Registration Committee Jayme Brackett / Carrie Hay / Lacee Kadinger Committee needs to meet to get all set-up and move forward to open registration as soon as possible. K. Scheduling Committee Carrie Hay / Dale Hollandsworth Committee has met a few times summer schedule is in process. Wish to have a drop in stick time on Tuesday or Wednesday nights, looking for coaches to man. Would like to see the drop ins to consist of some skills and drills then a scrimmage. For winter time we are trying to get about 80% of the scheduled drafted prior to the start of the season. Want to enforce guidelines set forth in handbook for travel restrictions. This will ensure that teams are meeting their allotted games here at home. Try-outs for rep are tentatively scheduled for the last part of July - first of August. Hoping to have TRAC ice back by September 15 th, L. Scholarship/Awards Committee Lacee Kadinger / Amy Haldeman Currently have new scholarship forms and applications. o Member mentioned to include an attendance requirement. M. Tournament Committee Tyler Nostrant Tyler is in the process of reassessing our host hotels. He is hoping to have a new proposal for the board to review by July. IV. New Business Figure Skating Club was on hand to discuss a proposal to buy TRAC ice from us and possibly start a learn to skate program at the TRAC. Karen Kenmore presented a proposal to the board to allow for a Mite team that would still play on full ice. The board opted to table the discussion for a few reasons, the major being we are not sure if that is allowed or even if they would have any other teams to play. Member brought up the question of a family discount. Board opted to table discussion so that it could be looked into.

5 V. Unfinished Business U-18 Team - Currently we are going forth with, at the least, a U-18 Midget team. Our goal is to have enough registrants to support a full roster for a U-18 team and a U-16 team. Next Board Meeting is Monday July 9, 2012 at 6:30pm in this room VI. Meeting Adjourn at 8:55 Debbie Didzerekis motion, Lacee Kadinger second, all in favor, motion passed VII. BOD available for questions/discussions Prepared by: (Amy Haldeman, Secretary, Board of Directors) Approved by: (,, Board of Directors) Witnessed by: (,, Board of Directors)