St. Peter Bulldog Hockey Association Board of Director s Meeting June 12, 2013, 6:30pm St. Peter Community Center, St.

Transcription

1 St. Peter Bulldog Hockey Association Board of Director s Meeting June 12, 2013, 6:30pm St. Peter Community Center, St. Peter Room 217 Present Board Members: Todd Wilmes Jeff Keeley Mark Boomgaarden Dean Hathaway Juli Sowder Kim Engelhardt Arlo Lehtinen Missy Daschner Susan Pudwill Chuck Wenner Cormac Dunning Guests: Jennifer Blaschko Call to Order and Roll Call Call to Order: President Keeley called the meeting to order at 6:30 p.m. Approval of Agenda: Daschner made a motion to approve agenda; seconded by Lehtinen. Motion carried. Approval of Meeting Minutes: Approved via . Unfinished Business Jerseys Chuck had 4 the Team, Play It Again and Menace price out jerseys. There was a large price difference between Menace and the other two companies. Chuck will inquire with the board about any questions he has regarding the jerseys and come to a decision via . He will work to make a decision so the jerseys are ordered in July. It might be a good idea to reach out to Cambria or Davisco or any other company and inquire about a 5 year sponsorship (life of the jerseys). The one year sponsorship does not work well if the banners are sewn on the jerseys and they need to be removed. Fundraising As has been discussed in past months the fundraising for the season will consist of two fundraisers, the golf tournament and raffle. If members want to buy out of their fundraising they will need to do so at the time of registration. NO late buyouts will be accepted. Fundraising requirements for the season is: Mini Mites: $150 Mites: $200 Squirts/U10: $300 PeeWee/U12: $300 Bantams: $350 Family Buy Out $500 Once you have decided to participate in fundraising you have chosen to participate in the golf tournament and raffle ticket sales. If you should happen to fulfill your fundraising requirements in the golf tournament the association would appreciate it if your family would sell one book of tickets to help the association raise $41,000 to reach our fundraising goal that helps us continue to keep our registration fees down and cover our operating expenses. Details regarding this season's fundraisers Golf Tournament: The 5 th annual golf tournament will be July 26, 2013 at Shoreland Golf Club.

2 We are asking all members/families to participate in the Golf Tournament by: 1) Selling Hole Sponsors for $100 where $100 would go towards a family s fundraising. 2) Golfing or getting golfers for $80.00 per golfer in which $30 would go towards ones fundraising obligation. 3) Getting a silent auction item with a minimum retail value of $25. The amount an itme sells for is the amount that would go towards your fundraising obligation. Raffle: The 3 rd annual Raffle will be on Jan 4 th 2014 at the Le Sueur Community Center. Raffle tickets will be handed out at the Association Open House and will be available for members to get at the golf tournament if they would like to start selling the tickets sooner rather than later. Each member/family that chooses to fulfill their fundraising obligation will need to sell enough books to fulfill the remainder of their fundraising requirement. For each book of 10 tickets sold you will receive $50 towards your fundraising obligation. Members will not pay for the tickets when picking them up. The books will be tracked and members must turn in the raffle stubs and money at specified times and locations. Based on our members feedback from the annual surveys the prizes have changed to reflect more cash prizes, which was something many members identified as a desirable prize. Prizes this year are as follows: Polaris Sportsman 500 ATV ($6,600 retail) $1000 cash $500 cash $300 Cash 46 Flatscreen TV IPad $150 Kwik Trip $150 Econofoods 2-$50 to Play it Again Sports $200 Cash 4-$100 Cash 4-$50 cash If a member/family does not complete their fundraising obligation by the day of the raffle their child(ren) may be asked to leave the ice until the balance is paid in full. Pudwill made a motion to approve the fundraising as discussed, Hathaway seconded; motion carried. Golf Tournament There was a golf tournament meeting and the committee is underway with plans. The main item that needs to happen is communication needs to get out to our members. New Business HOC needs to set the season start date by next meeting and the preliminary calendar for teams. Officers and Committee Reports President Nothing to report. Treasurer The treasurer s report shows a beginning balance of $31, and an ending balance of $31, Daschner motion to approve, seconded by Pudwill.

3 Motion carried. Mark will update the budget to reflect the adjusted fundraising amounts so the season budget can be approved at the next meeting. Hockey Operations Committee Not present. Fundraising - See information above. Marketing Heather is going to be working on the flyer to be distributed at the parades, daycares, etc. Ice Scheduler Not present. Registrar Nothing to report. District Rep Notes from the last District meeting minutes: The AA/A has passed at the MN Hockey level. It is no longer a pilot program. The three associations (Owatonna, Winona, Kasson) that opted down last year will remain down unless they request to opt up. One change made was if your Bantams play AA, your PeeWees do not have to play AA. Charitable gambling presented at the State meeting. It should be noted that in order to have charitable gambling, you must have 15 board members. If you do not have a board of 15, you would need to invite the entire association to the meeting and vote on charitable gambling and then close the meeting to conduct the remaining agenda items. In that instance, all the members would be voting members for the charitable gambling items. Helmets have an expiration date. Referees will not be making players take off their helmet to check the expiration date. If an injury takes place and the helmet is expired and supplied by the association, USA Hockey may not cover the injury. There will be a fall level 4 in Duluth, but a date has not been set yet. Register through USA Hockey. The tournament committee reported the number of invitational tournaments held throughout the State. District 9 is number 2 with hosting 81 tournaments. District 15 was number 1 hosting 84 tournaments. District 9 was also number 2 for fines assessed. District 8 was number 1 for fines assessed. $9,500 was assessed in fines for tournaments last year. There is currently a lot of discussion going on about the Squirt level. There was an AAU level tournament that some of the associations participated in. This was against the rules as it was a non-sanctioned tournament. The Squirtackular bought all new jerseys and socks for teams who participated to get around this issue. Checks were then looked at to see who actually paid the entry fee. Be sure the tournaments that you are entering are sanctioned tournaments. Controlled scrimmages are currently being looked at being taken out of the 35 game total count. They are also looking at changing the verbiage to 35 event days. This would allow squirt teams that play 2 games in one day, to count as 1 seeing as an event day is counted rather than number of games is counted. Discussion is still taking place about this and more information will be coming regarding this. Discussion is also taking place that Squirt statistics will be able to be posted. Players will not have to sign rosters anymore at all levels. Tom will double check with Diane Ytuarte about this and let the District know at the Summer meeting. Tom will be ing every President the affiliate agreement for review and submission back to the State. Every time a new president is voted into an association, that new

4 president must complete the affiliate agreement and submit it. Tom has all of the old affiliate agreements. Recruitment and retention meeting took place last week. Tom will try to get Derek from Minnesota Hockey to attend the District 9 summer meeting to present the information. There were coaches that did not complete their modules and could not coach at Districts. The temp cards will be slowly going away and they are only issued 1 per lifetime per coach. The coaches are responsible to get the appropriate items done (modules, clinics) in order to coach. District 9 is not imposing fines for last year. Tom does not want to have to impose fines in the future, but would like to find a solution to the problem. The scheduling meeting for Bantam, PeeWee, and U12 will take place Sunday, October 27, Squirts and U10s will be later. Tom is asking that teams be set a week prior to the scheduling meeting so major changes are not being made the day of the scheduling meeting. There were two instances this season where a Bantam B team played in a Bantam A tournament. Fines were imposed. A reminder was given to the associations not to cross levels of play. Tournament Report The total of 81 tournaments does not include end of the year district tournaments. There were fines imposed this year. The district tournament meetings will take place an hour prior to the fall and winter meetings. All out of state teams are run through Troy to help alleviate teams crossing levels. Associations interested in hosting a District, Regional, or end of the year invitational tournament should Troy by July 15 listing your top three choices. District 9 will host Regions PeeWee A, PeeWee B and U12 B this year. Tom would like to have a U12A league in District 9. If there are 5 or 6 teams to run a league, there would be 1 bid to Regions. Associations are being asked to see if this is possible. Coaching Coordinator Report 2013 clinics will take place in Rochester and Northfield for levels 1, 2 and 3. The dates will be posted on USA Hockey and District 9 websites by September 1. Will Fish would like to see coaches getting together to share the knowledge that they have to develop better players. Tom reported that the District does have the ability to contribute some money to support a jamboree or a camp to use as a learning tool for the coaches. The Executive Board will be having further discussions about this. If you have other ideas on how to go about this, please let Will know. Statistician Report Bantam B2 and PeeWee C leagues were very successful this year. These are good options to get the players playing at a level where they will have success. The website is a great communication tool. Please keep your information updated with Kathy. Jason encourages each association to log in and set up a user name and password so you can keep information updated or get questions answered. Tournament coordinators are asked to send their tournament information to Jason so it can be posted on the tournament information page on the website information is already being posted. It is recommended that each association look at the tournament information page to see if other associations are already hosting tournaments that weekend. Additional opportunities is another tab that associations might find helpful to see what opportunities are out there. The board contact information is out on the website as well.

5 Player Development/ACE Report District 9 runs a fall Bantam camp. MN Hockey created a Reebok 14 for those districts that do not have fall Bantam or other camps. The Reebok program is still trying to be figured out. District 9 tryouts for 14s and 15s will be in August. It will be posted on the MN Hockey website to sign up. Dates are yet to be set. Bantam camp will field 1 team to go and play at Braemar for the festival. There will also be a District 9 PeeWee fall camp at Kasson. Information will be coming on that as well. The suggestion was made to rotate the site for the camps. It is difficult for the coaching staff. It would be nice to eventually have an East and a West. The associations are asked to get this information out to their members. Association Coordinator - Nothing to report. Equipment John had about $1500 left in the budget for last season which he unfortunately did not use because he could not find any really good deals on skates. He continues to keep looking. He s always on the watch for good deals on used but good condition goalie catchers and blockers. He has had a couple of kids that changed their minds about hockey camps so he is accommodating them with summer rentals. John will have a couple of checks for $25 to give to our Treasurer. It might be too early to be thinking about Mite jerseys, but he has not done this before so he is not sure who our supplier has been in the past and the lead time needed. He also needs a projection on how many new Mites/Mini-mites we will have this year so he can estimate how many. Also, the Mite in-house Jerseys are looking pretty tattered so he will look into this at the same time. One suggestion Brad O keefe had made was to get reversible jerseys for the mini-mites and mites. This is a great idea as they would be useful in practices when grouping the kids and when it comes to the in-house games. This would also eliminate the need to have a separate jerseys for the in-house games. Website Nothing to report. Next Meeting Date and Adjournment: Regular Board Meeting: July 10, 2013 at 6:30 pm, St. Peter Community Center, St. Peter Room 217 Adjournment - Pudwill made motion to adjourn. Daschner seconded. Motion carried.