Harbor Soccer Club. Board of Directors Presentation. January Prepared by HSC Directors

Transcription

1 Harbor Soccer Club Board of Directors Presentation Prepared by HSC Directors January 2019

2 Welcome! Harbor Soccer Club Board Meeting January 7, 2019 The following slides have been prepared by HSC s General Manager and Technical Director, Jason Jarrett and Business Director, Shannon Lee for the purpose of this Board meeting. The slide deck has been expanded to include the Program Directors Reports. 2

3 Agenda Treasurer Report Budget vs Actual Revenue Accounts Receivable Accounts Payable Cash Management Profit & Loss Statements by for HSC vs Budget Add on Revenue as of report date A summary of monies owed to HSC as of the report date How much HSC owes to others of the report date Summary of Cash and Cash Equivalents 3

4 Financials Season Year vs Budget Results worth mentioning Affinity Registration reports by PD are misleading with Rec to Premier transfers now occurring. QuickBooks to Affinity Revenue recognition is underway. Camps & Clinics have been reviewed and recorded to date. Mini P&Ls for Mens Team, Community Outreach and others now visible in QuickBooks Coaches & Staff expenses actuals include salaries and wages May to December only. Tournament expenses include Harbor registering for Tournaments, Reimbursement to Managers for summer choice. Fields invoices have been received and posted. 4

5 Agenda Treasurer Report Budget vs Actual Revenue Accounts Receivable Accounts Payable Cash Management Profit & Loss Statements by for HSC vs Budget Add on Revenue as of report date A summary of monies owed to HSC as of the report date How much HSC owes to others of the report date Summary of Cash and Cash Equivalents 5

6 Financials RCL + Jr Academy adds 6

7 Agenda Treasurer Report Budget vs Actual Revenue Accounts Receivable Accounts Payable Cash Management Profit & Loss Statements by for HSC vs Budget Add on Revenue as of report date A summary of monies owed to HSC as of the report date How much HSC owes to others of the report date Summary of Cash and Cash Equivalents 7

8 Accounts Receivable Players fees paid upfront & in full Accounts Receivable will continue to decrease Nearly $1mln has been billed with approx $140k remaining to collect on the registrations & tournaments thru 12/31. All team account review is underway. Balancing QuickBooks to Affinity and tracking player movement within Fall 2018/19 season. 8

9 Agenda Treasurer Report Budget vs Actual Revenue Accounts Receivable Accounts Payable Cash Management Profit & Loss Statements by for HSC vs Budget Add on Revenue as of report date A summary of monies owed to HSC as of the report date How much HSC owes to others of the report date Summary of Cash and Cash Equivalents 9

10 Accounts Payable Fields invoices and in, posted and mostly partially paid 10

11 Agenda Treasurer Report Budget vs Actual Revenue Accounts Receivable Accounts Payable Cash Management Profit & Loss Statements by for HSC vs Budget Add on Revenue as of report date A summary of monies owed to HSC as of the report date How much HSC owes to others of the report date Summary of Cash and Cash Equivalents 11

12 Cash Management $112k $405k Heritage Bank holds 3 of our operating accounts. Recently paid prior season PSD invoices along with current seasons. Between 2 accounts at Timberland bank, HSC holds funds set aside for Fields and related items. 12

13 Agenda Treasurer Report Budget vs Actual Revenue Accounts Receivable Accounts Payable Cash Management Profit & Loss Statements by for HSC vs Budget Add on Revenue as of report date A summary of monies owed to HSC as of the report date How much HSC owes to others of the report date Summary of Cash and Cash Equivalents 13

14 Agenda Program Reports Upcoming Events Premier Club Small Sided Micro Updates on upcoming Club events. Player, Coach and Team Counts Player, Coach and Team Counts Player, Coach and Team Counts Player, Coach and Team Counts 14

15 Upcoming Events United Soccer Coaches Convention Chicago, IL January 8-13 th 7 Coaches attending PacNW 2019 Winter Classic 13 Premier Teams attending over two weekends 2019/20 HS Boys Tryouts February GHHS Birth Years Glasgow Rangers Camp June day expanded format Tyee Cup Save the Date! August 16-18,

16 Agenda Program Reports Upcoming Events Premier Club Small Sided Micro Updates on upcoming Club events. Player, Coach and Team Counts Player, Coach and Team Counts Player, Coach and Team Counts Player, Coach and Team Counts 16

17 Premier Program Report From General Manager, Jason Jarrett RCL season in full swing: Click here for Club Results Training Schedule: Training schedule completed thru end of January Fall 2018 Player Evaluations: Fall 2018 Player evaluations have been completed State Cup Final Weekend Dates: High School boys (00-04) 2/8, 2/9, 2/ /26, 4/27, 4/ /3, 5/4, 5/5 High School girls (00-04) 5/10, 5/11, 5/12 We can expect 2019/20 Harbor Premier tryouts to be the Wednesday and Thursday following the dates above for each age group 17

18 Premier Program Report, con t From General Manager, Jason Jarrett Boys HS age teams RCL season is completed and they are now heading into State Cup play. Many teams attending PacNW Winter Classic in January. (13 total) Boys Showcase Program will be taking 2 teams to Las Vegas Mayors Cup 2/14 thru 2/19. Jason, Darren and Tim Duffy will be staff members attending. 18

19 Harbor Recreational Programs From General Manager, Jason Jarrett Survey would like a Rec survey sent in January to gather feedback regarding 2018 season. Initial 2019 Rec planning to start taking shape. 19

20 General + Good of the Game From General Manager, Jason Jarrett Big news on the PenMet Performance Golf front discussion to be held during meeting PenMet Update lights at Sehmel are coming. Let s try to help push the timeline along. GH Sports Complex is of vital importance with the PGC/PenMet update we need to keep momentum. 20

21 Agenda Program Reports Upcoming Events Premier Club Small Sided Micro Updates on upcoming Club events. Player, Coach and Team Counts Player, Coach and Team Counts Player, Coach and Team Counts Player, Coach and Team Counts 21

22 Club Program Report From Program Director, Jon Schuette 2018 Season: (analysis on teams, coaches, players and season): Club had 202 players and 12 teams with year teams and coaches: Boys: Harbor B01/02 Barracudas - Jeffrey Flaskerud 22 (It appears there are no graduating seniors so there is a good possibility this team will be returning. Jeff has been a great and consistent coach and his players loyal. Many of the players will be playing in high school and I would like to offer them practice time to maintain those skills until the season starts. Some parents have expressed this to me. Some of these kids may benefit with practicing with the Premier teams until they are released for high school. I feel we need to keep kids in soccer to maintain not only their skills and ability but their interest also.)for the last few weeks of the season, I am trying to see how many teams would be willing to practice on Friday. We would rent one field at GHHS for Fridays for one or two hours at $96 an hour. I will need to gage interest and have at least three or four teams. Harbor B04 Jaguars Scott Mock 19 (Many of the players will be back as some are interested in high school sports. Some may want to practice with Premier teams as they have an interest in soccer and want to keep up their skills.) Harbor B06 Firehawks - Robert Kregenow/ Mike Stewart 19 (This team played in division 2 and came in third out of eight teams. Many of these kids may be on the cusp of Premier but appreciate playing as a team. Mike and Robert did a great job in developing and challenging this team. There is more work to be done as this team started out strong playing well against the top two teams but then struggled against those teams in the second half.) 22

23 Club Program Report From Program Director, Jon Schuette, con t Boys, con t: Harbor B06 Tornados - Timothy Lewis 19 (This team won their division and may want to move up. Tim brought in a Premium coach (James S.) to run some practices and it appears to have paid dividends. Tim would like his son to work-out with the B06 Premium teams to possibility hone and maintain his skills. I will speak with Jason regarding this.) Girls: Harbor G06 GH Flood Jordan Simmonds 13 (Jordan had a good year coaching three different teams. He is obviously invested in the game and it appears Harbor also. The Flood finished 2nd in their division and may also want a challenge next year in another division. They scored 29 goals and allowed 19. They may benefit from finishing.) Harbor G06 GH Tides Warren Sharpe 13 (There will need to be a lot of effort in keeping this team together. I will need to work on their confidence in the program. A coaching change may be needed to change the dynamics of the team and get them back together. I will need to send out an and have discussions with the parents to gains some insights into the season. Jordan and I created the two G06 teams based on geographic location of the players.) Harbor G05 Orcas - Melanie Fergus - 15 (I am not sure if the G05 teams will stay together as many of the girls may want to play high school soccer. We may only have one or two teams. Melanie has been a great coach. The Orcas finished second in division 2. There were some scheduling problems at the end of the season due to the Rec Cup. I feel SSUL needs to do a better job at scheduling the Rec Cup game opposite the regular season games.) Harbor G05 Panthers - Marla Klipper 18 (Marla is also a great coach and her team finished right behind Melanie s. It came down to the last game of the season between the two. Again, same issue as far as girls wanting to play high school soccer.) 23

24 Club Program Report From Program Director, Jon Schuette, con t Overall comments: We have the new G07 and B07 teams coming from Small-Sided and I have already spoken to one of the coaches at the AGM. I know we will not have one 07 team continuing/returning which will decrease numbers. Tim s experiment of utilizing a Premier Coach may be beneficial for other teams. I would like to offer this to all teams and add the cost into the budget. I feel if we can enhance talent early on, we may get more players for the premier program. I like the idea of bringing the Premier and Rec programs together at least for one practice/tech training. I feel the Rec program could benefit overall from the partnership as they could not only pick up on additional tactics and skills but also be encouraged by playing alongside Premier Players. In a Rec environment, I am not sure if moving players to different teams with different coaches will work until the player s motivation is to reach the next level. Rec, in my view is for fun and kids having fun playing with their friends. 24

25 Agenda Program Reports Upcoming Events Premier Club Small Sided Micro Updates on upcoming Club events. Player, Coach and Team Counts Player, Coach and Team Counts Player, Coach and Team Counts Player, Coach and Team Counts 25

26 Director of Coaching Reports Darren Brookman Boys Director of Coaching Shawn Alire Girls Director of Coaching Mitch James Youth Director 26

27 Boys Director of Coaching 3 rd Practice Tech Sessions Introduced a new concept for Tech in October. 'Harbor World training' has proven to be a success by both the players and coaches. Each station is identified by a countries style of play i.e. Brazil - Skill station, Germany - Defending station, USA - Speed and agility station and Spain - possession themed station. 15 minutes of hard work in each country then rotate to the next country. Fantastic concept that allows players to truly think about the change in topics when move from zone to zone. On the Field Personally trying to get out to as many Harbor SC premier games as possible. Great to see the kids not only playing but playing the correct way. Very happy with the coaches sticking to the club philosophy and trying to play an attractive style of soccer. Fascinates me to see other clubs at our facility encourage 8 year olds to shoot from Kick Off. If we had a coach encourage that we would deal with it immediately and remind them that they are paid to 'teach' the game of soccer. 27

28 Director of Coaching Reports Darren Brookman Boys Director of Coaching Shawn Alire Girls Director of Coaching Mitch James Youth Director 28

29 Girls Director of Coaching A busy start to December for the Girls On the girls side the first couple of weeks of December were busy. The G05 and G06 teams played the last couple games of their fall RCL season. Both of them are standing in 2nd place of the second division and are poised to move to the first division with a strong winter season which will begin in January. The high school aged teams (G00-G04) began their RCL season the first couple weeks of December and will conitnue to April when state cup starts. All teams began the Christmas break the week of December 17 and returned to training on January 3rd.. In January a number of our teams will be participating in the PAC Winter Classic and all of them will resume their RCL season. 29

30 Director of Coaching Reports Darren Brookman Boys Director of Coaching Shawn Alire Girls Director of Coaching Mitch James Youth Director 30

31 Youth Director Great response to Winter/Spring recruiting During December we were working hard to continue recruiting new players for Winter and Spring season. We have added over 50+ players. Majority are Junior Academy. Junior academy has grown by 6 new U8 teams and two U9 teams. We are still waiting for some to register. Due to the holiday period in December most of it was a planning period between the directors. Started our planning for teams next season. Future coaches and growth etc. For January we will be attending the convention and the majority of the convention I will be attending director classes. I have started my meeting with coaches for junior academy and explaining the new format for the spring season Explaining curriculum etc. 31

32 Director of Coaching Reports Darren Brookman Boys Director of Coaching Shawn Alire Girls Director of Coaching Mitch James Youth Director 32

33 Questions? 33

34 Thank You