Members in Attendance

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1 Call to Order The April 2015 General Meeting of the West Salem Hockey Association (WSHA) was called to order at 8:02 p.m. on Saturday, April 18, 2015, at West View Inn, located in West Salem, by the WSHA President, Chad Brueggeman. Members in Attendance Julie Baginski Joe Belling Pete Belling Stephanie Belling Chad Brueggeman Jenn Brueggeman Stefanie Clements Kelly Cottrell Curt DeBoer Nick Getter Bobbi Gribble John Gribble Kortney Gruen Joe Iverson Veronica Iverson Denise Jones Tim Jones Kerry Koepp Nancy Koepp Dave Komay Robin Komay John Langrehr Sara Langrehr Aaron Opland Nancy Opland Mike Roth Amanda Skrede Chris Skrede Taunya Smith Todd Smith Lori Szymanski Scott Szymanski Lia Tauscher Megan Weibel Bonnie Weilandt Mark Weilandt Secretary Report Approval of March 2015, General Meeting Minutes Robin Komay ed the March 2015 meeting minutes to all Association members on April 13, Kelly Cottrell made a motion to approve minutes and Tim Jones seconded the motion. All were in favor. Treasurer s Report Pete Belling informed the attendees that all ice time has been paid in full, including the costs billed to the West Salem High School for their ice use. Pete plans to transfer additional funds to the Association s long-term savings. Tim Jones made a motion to approve the Treasurer s Report and Amanda Skrede seconded the motion. All were in favor. April 2015 General Meeting Minutes - Page 1

2 League Report Lori Szymanski informed attendees that our youth hockey players are able to earn a hat trick, playmaker, or zero patch at any Wisconsin Amateur Hockey Association (WAHA) nontournament game. Lori explained that most youth hockey leagues in Wisconsin and Minnesota play under the Wisconsin Minnesota Hockey League (WMHL), which is a subdivision of WAHA. WMHL schedules our league games each season. Lori is the WMHL League Representative for our Association. Annually, Lori prepares an assistant league report to the WMHL. Mark Weilandt will become our WMHL League Representative, and Lori will become the Assistant League Representative of the WMHL. Lori informed the group that at the last WMHL league meeting, Kelly Cottrell was the recipient of their President s Award. Annually, each association belonging to the WMHL league chooses a member of their organization that goes above and beyond the association s expectations to promote and develop youth hockey. All in attendance agreed that Kelly is certainly a deserving recipient of this distinguished award. During her tenure as a member of the WSHA, she has not only organized many of our fundraisers and tournaments, she has also served as Secretary, President, and Past President of the WSHA Board for a number of years. Kelly continues to be an advocate for our Association as she carries on her leadership role in the creation of our new hockey facility. We are fortunate that Kelly will be a member of our organization well into the future. Thank you Kelly for the love and dedication you have shown and continue to show for our Association. You certainly are a deserving recipient of the WMHL President s Award! Committee Reports Maintenance/Rink Tear Down Rink tear down was nearly completed today (Saturday, April 18). The coils will be moved to storage and the tires will be put on the last trailer this coming week. The trailers will then be moved to their storage location. The floors have been mopped, and a walk through of the building has been completed and inspection has been passed. The association will be billed for the re-keying of some doors where the keys were lost this season. The group acknowledged Mark Weilandt and Brad Hundt for all their help with rink tear down and maintenance through the years. Our association depends on their leadership and knowledge with rink set up, tear down, and maintenance annually. Thank you Mark and Brad for the countless hours you spend preparing the ice and our facility for our kids to enjoy. You are greatly appreciated! June Dairy Days Parade Autumn Grooms has graciously agreed to be the parade chair again this year. Our Association will again participate in the June Dairy Days parade this year, which will be held on Saturday, June 6. Please watch your for more information regarding participation as this date draws near. April 2015 General Meeting Minutes - Page 2

3 June Dairy Days Beer Tent We are in need of a person to chair this event this year. Last year Amanda Skrede did an awesome job of chairing this event. The Chair is responsible for scheduling members to cover the following beer tent shifts: 2:30 p.m. 6:30 p.m.; 6:30 p.m. 9:30 p.m.; and 9:30 p.m. to 12:30 p.m. Our Association has worked the beer tent for a number of years. A beer tent sign-up sheet was send around at the Annual Adult Banquet, which allowed attendees the opportunity to sign-up to help. An will be sent to Association members to fill vacant volunteer opportunities soon. Please let a member of the Board know if you are interested in chairing this event. Golf Outing The 20 th Annual Golf Outing fundraiser will be held on August 22 at Fox Hollow in Barre Mills. Sara Langrehr and Megan Weibel will again chair this event. Other committee members consist of Kris Nickles, Kortney Gruen, Lia Tauscher, and Denise Meyer. Please consider assisting them with this event. It takes a number of members to ensure the success of this important fundraiser. If you can assist them, please contact Sara or Megan. Face-Off Fundraiser Our Annual Face-Off fundraiser is set for Friday, October 16. John Langrehr is the Chair of this event. Pat Watters and the Dweebs will be entertaining the crowd at our largest annual fundraiser. It takes many volunteers to ensure its success; please mark your calendar and plan to help our Association at this profitable event. s will be sent to members requesting their assistance at a later date. Old Business Voting for New Board Members WSHA held its annual elections at the general membership meeting on Monday, March 9, New Board members include Pete Belling, President Elect; Nancy Opland, Secretary; Joe Belling, Director; and Jason Lassen, Director. Welcome to the WSHA Board of Directors and thank you for your willingness to fill a leadership role in our Association! Octoberfest Races Over the past several years, our Association has assisted with the Octoberfest Races held in West Salem. Although our Association likes to be involved in the community, due to work schedules, it becomes a large commitment. The races begin at noon on Wednesday and go through the weekend. It is difficult to find Association members that are able to work the daytime shifts during the week. Joe Belling made a motion to table further discussions of this subject until the May General Meeting and the motion was seconded by Robin Komay. All were in favor. New Bylaw Changes The proposed changes to the Association s Bylaws were ed to all members on April 13. Attendees were given an opportunity to review these changes at the Annual Adult Banquet. Most changers are minor; the one major change gives lifetime members of the Association the April 2015 General Meeting Minutes - Page 3

4 ability to vote. Below is the proposed language that was drafted to be included in Section 4 of the Bylaws regarding this subject. The additions appear in red. Honorary Members shall be a person recommended by the directors and approved by the general membership at the annual meeting who has given exemplary service above and beyond the normal commitment to the West Salem Hockey Association. This person is to be given a lifetime membership free of charge to the association and will receive newsletters, minutes (as long as they reside in the West Salem Hockey Association boundaries), and free admission to all home games. Honorary members are considered non-voting members and are encouraged to stay involved in the volunteer spirit of the association. Honorary members can receive full voting privileges on a yearly basis as desired by the Board of Directors prior to the Annual Meeting. Voting privileges shall be effective during the association s business year. Joe Belling explained to those in attendance, currently, lifetime members do not have the ability to vote. Mitch Langreck, a current lifetime member of our Association, requested the ability for lifetime members to become voting members at the March General Meeting. After discussion at this meeting and review of the current Bylaws, the Board is suggesting that lifetime members be given voting privileges on an annual basis. The WSHA Board has the ability to control the number of lifetime voting members on an annual basis (April to April annually). Board members reminded those present that all members must attend a minimum of two General Meetings annually to maintain their voting privileges. The timeframe to obtain this privilege will now be from April to April. School Site Update As members know, the recent West Salem School District referendum did not pass. What does this mean for our Association? Joe Belling explained that although there is no infrastructure in place due to the referendum not passing, we will still be leasing land from the School District to build a new hockey facility. The property will be leased to the WSHA. Our Association would be liable for the new facility and gain the ability to control it. Taxpayers will not be contributors to this new facility, and we will also gain more control of public open ice times. Although there are many details to be worked out with the school district in the near future, plans to build a new hockey facility will move forward. Pond Hockey Funds Update In the past, our Association has used the profits from Pond Hockey to purchase mini nets and dividers for entry level players (termites and mites). Currently, we are do not need to purchase additional helmets, as we have a high inventory; therefore, we will be exploring other ways this money can be spent to assist entry level players. In addition to purchasing equipment, we recently received a donation from Ethan Severson, a West Salem High School Senior, as part of his Senior Exit Project. He collected used sports equipment and has given the used hockey equipment he received to our Association. April 2015 General Meeting Minutes - Page 4

5 Lori Szymanski also informed the group that we receive complete sets of equipment from a twoon-two challenge program that she is involved with. Lori suggested that perhaps we should evaluate the possibility of purchasing hard dividers that would assist the Mite and Termite programs. These dividers could also be used in our future new facility. It was also mentioned that Brad Hundt has picked up youth hockey skates when he can get them for a reasonable price. We currently have a number of used skates; therefore, this may not currently be the best use of these funds. Additional needs will be evaluated in the on how to spend the Pond Hockey funds to benefit our entry level players. If your child has outgrown his/her equipment, you may want to consider checking our storage shed to see if the Association has gently used equipment you may be able to utilize. New Business President Awards Chad Brueggeman explained that annually, the WSHA gives out President Awards to a small number of individuals. This year, he chose to award three individuals that have done an extraordinary job assisting our youth hockey program. Awards were given to the following individuals: Curt and Kris Cvikota Chad chose these two individuals for all their assistance they give our Association. Kris has maintained the WSHA website for a number of years. She always updates our website on a timely basis and maintains the quality of this site. Curt Cvikota took over the referee scheduling for our Association in mid-year last year and has done a flawless job. Both of these duties involve a big commitment and Chad certainly appreciates their willingness to help. They have also been very helpful in assisting with many home games this past season. Congratulations Curt and Kris and thank you for your dedication to our Association! Megan Weibel Chad chose Megan to receive this award based on her outstanding efforts of bringing funds into our organization. Megan has served as the fundraiser coordinator for many years and does a wonderful job. She also works with a number of organizations to bring additional profits into our Association. Thank you Megan for helping maintain the financial strength of our youth hockey program! Reign in New Board Members/as Old Members Leave The new members of the Board will now assume their elected positions. New members are listed in the Old Business section above. In addition to the new members, past members will be changing Board positions. John Langrehr will now serve as our President, Chad Brueggeman will now move to Past President, and Mark Weilandt will serve as League Representative. He served as a Director for a number of years. Thank you for continuing to represent our Association! April 2015 General Meeting Minutes - Page 5

6 Those coming off the Board include Amanda Skrede, Director; Lori Szymanski, League Representative; Robin Komay, Secretary; and Kelly Cottrell; Past President. Thank you for your years of service on the Board and your continued dedication for our Association! Pass the Torch Chad Brueggeman passed the gavel to our new President, John Langrehr. John stated that he is looking forward to his new position as President. Bylaw/Policy Changes Vote Details regarding these changes are discussed under Old Business above. Joe Belling made a motion to approve all Bylaw changes, including giving lifetime members the ability to vote, which is controlled annually by the Board, and the motion was seconded by Lori Szymanski. All were in favor. Day Time Rink Manager Needed Kelly Cottrell explained that it is vital that our Association find a new Day Time Rink Manager. We have had the same group of guys filling this position for a number of years, and they deserve a break. If you know of anyone that is free during daytime hours in the winter and who would be willing to take over this position, please notify a member of the Board. Other New Business Treasurer Position of WSHA Board of Directors The Treasurer s Position of the Board remains unfilled. We did not have a member run for this elected position, nor did any voting member choose to write someone in. Julie Baginski was nominated to fulfill the Treasurer position at the Adult Hockey Banquest. All were in favor. Attendees welcomed Julie as a new member of the Board. Congratulations, Julie! Prizes Robin Komay had attendees participate in a number of simple games, giving them an opportunity to win various gift cards and water bottles. Meeting Adjourned John Langrehr thanked Robin Komay for organizing an enjoyable Adult Hockey Banquet. There were 36 members in attendance this year, which was an increase in attendance from past years. Thank you Robin for a fun evening! The meeting adjourned at 8:38 p.m. Nancy Opland Nancy Opland WSHA Secretary April 2015 General Meeting Minutes - Page 6

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