1 MINUTES SILENCE WAS OBSERVED IN MEMORY OF DEPARTED COMRADES. APOLOGIES: Dr R.G. Bain - State Vice President Mr R.D. White - Honorary State Treasurer
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1 1 MINUTES MINUTES OF THE STATE EXECUTIVE OF THE RETURNED AND SERVICES LEAGUE OF AUSTRALIA (NEW SOUTH WALES BRANCH) HELD IN THE DONALDSON VC BOARDROOM ANZAC HOUSE, 245 CASTLEREAGH STREET, SYDNEY ON WEDNESDAY 22 nd JANUARY 2014 AT 2.38 PM PRESENT: Messrs D.E.J. Rowe - State President (Chair) J.E. Haines - State Vice President R.C. Crosthwaite - State Vice President SILENCE WAS OBSERVED IN MEMORY OF DEPARTED COMRADES APOLOGIES: Dr R.G. Bain - State Vice President Mr R.D. White - Honorary State Treasurer IN ATTENDANCE: Messrs W.T. Harrigan - State Councillor (Joined at 3.21pm) I.M. Henderson - State Councillor P.J. Stephenson - State Councillor C.P. Perrin - State Secretary/CEO Miss A.G. Mulliner - Assistant State Secretary/CFO Messrs J.A. Boyle - Business Services Manager M.S. Lee - Corporate Communications Manager G.G. Batty - Operations Officer Note: A quorum for State Executive is defined in By-Law 10 Item 57 of the Constitution.
2 CONSENT ITEM 01/ RSL Website Report Memorandum dated 9 January 2014 from Ms C. Edwards, Media Officer. RESOLVED: That the report be noted. REPORT & DIRECTION 02/14 1. Leave of Absence Mr R. White for the period 20 December 2013 to 27 January 2014 inclusive. Mr R. Durbin for the period 25 March to 24 April 2014 inclusive. RESOLVED: That the leave be approved. 2. Centenary of the RSL 2016 (SC Minute 27/11.1. (b). (i).2) That the item is to be a permanent agenda item for State Council and State Executive. RESOLVED: That the matter be noted. 3. Commemorative $2.00 Coin (SC Minute 39/12.2.(b).(i)) That this matter is noted and is to be kept on the agenda. RESOLVED: That the matter be dealt with at the February meeting of State Council. 4. Certificate of Appreciation Recommendation for presentation of a Certificate of Appreciation to Mrs Margaret Morgan and Mrs Erica Greig, DVA Day Club Consultants RESOLVED: That a State Council Certificate of Appreciation be awarded to Mrs Margaret Morgan and Mrs Erica Greig, former DVA Day Club Consultants.
3 3 5. Intellectual Property Correspondence dated 10 January 2014 from Mr R. Crosthwaite, State Vice President Northern Country. RESOLVED: That a legal opinion be sought from Mr John Cannings, State Honorary Legal Advisor, on this matter. COMPLIANCE REPORT 03/14 NIL RSL PROPERTY 04/14 1. Five Dock RSL sub-branch Seeking approval to expend $200, plus GST to fund the restoration program for Five Dock Park Memorial. RESOLVED: That approval be given on the condition that the Five Dock RSL sub-branch also seek funding from DVA, Local Council and NSW Government. 2. Tumut RSL sub-branch Seeking approval in principle to enter into a Deed of Agreement for a Lease Renewal with Tumut District RSL Club Limited. RESOLVED: That approval in principle to enter into a Deed of Agreement for a Lease Renewal between the RSL Custodian Pty Limited and the Tumut District RSL Club Limited be given, Lessor: Lessee: Location: Term: Option: Commencing Rate: Lease Type: Tumut District RSL Club Limited RSL Custodian Pty Limited as Trustee for the Property for Tumut RSL sub-branch Russell Street, Tumut Five (5) years; Five (5) years $32, per annum Model Lease.
4 4 3. Castle Hill RSL sub-branch Seeking approval to change the Financial Advisor utilised by the sub-branch. RESOLVED: That approval be given to change the sub-branch Financial Advisor Mr Greg Blaskett of OHM financial Services, and to engage Matthew Read from Monet Financial Solutions for an initial 12 month period. FINANCE: 05/14 1. General Account Ratification 1 December January 2014 Requesting approval for the ratification of cheque numbers to inclusive totalling $ RESOLVED: That the expenditure in cheque numbers to inclusive totalling $ be ratified. 2. General Account Ratification EFT 1 December January 2014 Requesting approval for the ratification of EFT numbers to inclusive totalling $505, and electronic transfers totalling $8, RESOLVED: That the expenditure in EFT numbers to inclusive totalling $505, and electronic transfers totalling $8, be ratified. GENERAL BUSINESS: 06/14 1. Port Kembla RSL sub-branch update. Verbal Report RESOLVED: (a) That Approval in Principle be given to the sale by the Trustees of the Port Kembla RSL sub-branch property known as Port Kembla RSL Club comprising (Lot 7,8,9,10,11 in Deposited Plan 5868) situated at Military Road Port Kembla (Cnr Allen & Military Street) by way of Expression of Interest /Tender providing the Trustees are satisfied that the consideration of the sale and terms of payment does not bring them into breach of their fiduciary responsibilities, AND that such consent is given on the condition that the guidelines of the State Branch for the sale of sub-
5 5 Branch properties be observed and the consent of State Council being given. AND SUBJECT TO: (b) That RSL Custodian Pty Ltd be appointed an additional Trustee together with three sub-branch trustees for the sale proceeds; 3. Holbrook RSL sub-branch Seeking approval for a one off donation to the Holbrook Submarine Museum as a part of the community s contribution towards the acquisition of a replica of the mid-section and conning tower of the AE2 to add to their outdoor exhibition. RESOLVED: That approval be given. 4. State Standing Policy Document presented by Mr Crosthwaite, State Vice President. RESOLVED: That the document be further developed and presented at the February 2014 Meeting of State Council. 5. Unique Proposal Verbal Report RESOLVED: That State Branch withdraw from the proposal presented to them at the December 2013 State Council. 6. sub-branch in Dispute RESOLVED: (i) That the State Executive go INTO COMMITTEE (ii) That the State Executive go OUT OF COMMITTEE. (iii) That the resolutions made IN COMMITTEE are endorsed. 7 Mangrove Mountain RSL sub-branch Verbal Report by State President. RESOLVED: That the report be noted
6 6 COMMITTEE MEETINGS & EVENTS: 07/ Hyde Park Inn Friday 24 January am HPF Australia Day Sunday 26 January 2014 Australia Day Public Holiday Monday 27 January 2014 ANZAC March Executive 31 January am HPF ANZAC March Participants 31 January am HPF RSL Youth Clubs Tuesday 4 February pm Granville RSL RSL Youth Council Tuesday 4 February pm Granville RSL Closing for State Council Agenda Tuesday 18 February pm RSL LifeCare Board 20 February 2014 RSL Day Clubs Thursday 20 February pm Donaldson VC Hyde Park Inn Friday 21 February am HPF Central Council of Women's Auxiliaries 26 February am Donaldson VC Centenary of RSL 2016 Wednesday 26 February pm SP Office RSL WBI Thursday 27 February am Sheean Life Membership 27 February pm Donaldson VC Support & Assistance Fund 27 February am Vung Tau RSL Custodian 27 February am Sheean FARM 27 February am Sheean State Council Friday 28 February am Donaldson VC Closing date for Motions ASC 3 March pm Agenda Committee Tuesday 4 March am Donaldson VC ANZAC March Executive 7 March am HPF ANZAC March Participants 7 March am HPF ANZAC House Trust 10 March am Donaldson VC RSL AFOF 10 March am Donaldson VC SVADCS Wednesday 12 March am Madden Closing for State Executive Agenda Friday 14 March pm St. Mary's Memorial Fund Thursday 17 March am Hercules National Executive 18 March 2014 Canberra RSL WBI Wednesday 19 March am Sheean RSL Custodian Wednesday 19 March am Sheean FARM Wednesday 19 March am Sheean State Executive Wednesday 19 March pm Donaldson VC ANZAC March Executive 21 March am Donaldson VC Hyde Park Inn Friday 21 March am RSL LifeCare Reveille Editorial Committee 24 March pm Hercules Closing for State Council Agenda Monday 7 April pm RSL and Schools Remember Service Wednesday 9 April am ANZAC Memorial ANZAC March Executive Friday 11 April am HPF ANZAC March Marshals Friday 11 April am HPF Centenary of RSL 2016 Tuesday 15 April pm SP Office
7 7 RSL WBI Wednesday 16 April am Sheean Life Membership 16 April am Donaldson VC Support & Assistance Fund 16 April am Vung Tau RSL Custodian 16 April am Sheean FARM 16 April am Sheean State Council Thursday 17 April am Donaldson VC Good Friday 18 April 2014 Easter Saturday 19 April 2014 Easter Sunday 20 April 2014 Easter Monday 21 April 2014 ANZAC Day Friday 25 April 2014 RSL LifeCare Board 1 May 2014 Hyde Park Inn Friday 2 May am HPF RSL Youth Clubs Tuesday 6 May pm Granville RSL RSL Youth Council Tuesday 6 May pm Granville RSL Central Council of Women's Auxiliaries 12 May pm Donaldson VC CCWA Congress May 2014 Burwood RSL SVADCS Wednesday 14 May am Madden Central Council of Women's Auxiliaries 15 May am Donaldson VC RSL Day Clubs 15 May pm Donaldson VC RSL TAS Congress 16 May 2014 Closing for State Executive Agenda Friday 16 May pm RSL WBI Wednesday 21 May am Sheean RSL Custodian Wednesday 21 May am Sheean FARM Wednesday 21 May am Sheean State Executive Wednesday 21 May pm Donaldson VC Hyde Park Inn Friday 23 May am HPF Sub-Branch Seminar Monday 26 May am Coffs Harbour Annual State Congress Tuesday 27 May am Coffs Harbour Annual State Congress Wednesday 28 May am Coffs Harbour ANZAC House Trust 2 June am Donaldson VC RSL AFOF 2 June am Donaldson VC ANZAC March Executive 6 June am HPF ANZAC Day March Washup 6 June am HPF Closing for State Council Agenda Tuesday 10 June 2014 RSL LifeCare Board 12 June 2014 TBC RSL ACT Congress 13 June 2014 RSL WBI 19 June am Sheean Life Membership 19 June am Sheean RSL Custodian 19 June am Sheean Support & Assistance Fund Thursday 19 June am Vung Tau FARM 19 June am Sheean State Council Friday 20 June am Donaldson VC RSL QLD Congress June 2014 Hyde Park Inn 27 June am HPF RSL VIC Congress 2-3 July 2014 RSL SA 5 July 2014 Closing for State Executive Agenda Friday 11 July 2014 RSL WBI 16 July am Sheean
8 8 RSL Custodian 16 July am Sheean FARM 16 July am Sheean State Executive Wednesday 16 July pm Donaldson VC St. Mary's Memorial Fund 21 July am Hercules Hyde Park Inn 25 July am HPF RSL Youth Clubs 5 August pm Granville RSL RSL Youth Council 5 August pm Granville RSL Closing for State Council Agenda Tuesday 5 August 2014 National Executive 12 August 2014 Canberra RSL WBI 19 August am Sheean RSL Custodian 19 August am Sheean FARM 19 August am Sheean Central Council of Women's Auxiliaries 20 August am Donaldson VC RSL LifeCare Board August 2014 Life Membership 21 August am Sheean Support & Assistance Fund Thursday 21 August am Vung Tau RSL Day Clubs 21 August pm Donaldson VC State Council Friday 22 August am Donaldson VC Hyde Park Inn 29 August am HPF ANZAC House Trust 8 September am Donaldson VC RSL AFOF 8 September am Donaldson VC Closing for State Executive Agenda Friday 12 September 2014 RSL WBI 17 September am Sheean RSL Custodian 17 September am Sheean FARM 17 September am Sheean State Executive Wednesday 17 September pm Donaldson VC Hyde Park Inn 26 September am HPF Closing for State Council Agenda Tuesday 7 October 2014 ANZAC March Executive 10 October am ANZAC House St. Mary's Memorial Fund 13 October am Hercules RSL WBI 16 October am Sheean Life Membership 16 October am Sheean RSL Custodian 16 October am Sheean Support & Assistance Fund Thursday 16 October am Vung Tau FARM 16 October am Sheean State Council Friday 17 October am Donaldson VC RSL LifeCare Board 23 October 2014 RSL WA Congress October 2014 National Executive 27 October 2014 National Congress October 2014 Perth Hyde Park Inn 31 October am HPF Closing for State Executive Agenda Friday 14 November 2014 RSL Youth Clubs 18 November pm Granville RSL RSL Youth Council 18 November pm Granville RSL RSL WBI 19 November am Sheean RSL Custodian 19 November am Sheean FARM 19 November am Sheean State Executive Wednesday 19 November pm Donaldson VC RSL Day Clubs 20 November pm Donaldson VC
9 9 Central Council of Women's Auxiliaries 26 November am Donaldson VC Hyde Park Inn 28 November am HPF ANZAC House Trust 1 December am Donaldson VC RSL AFOF 1 December am Donaldson VC Closing for State Council Agenda Tuesday 9 December 2014 RSL WBI 18 December am Sheean Life Membership 18 December am Sheean RSL Custodian 18 December am Sheean Support & Assistance Fund Thursday 18 December am Vung Tau FARM 18 December am Sheean State Council Friday 19 December am Donaldson VC 2015 New Years Day Public Holiday Thursday 1 January 2015 Closing for State Executive Agenda Friday 16 January 2015 State Executive Wednesday 21 January pm Donaldson VC THERE BEING NO FURTHER BUSINESS THE MEETING CONCLUDED AT 4.25 PM
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