St. Albert Minor Hockey Association ( Hockey Season) - Equipment Tender

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1 St. Albert Minor Hockey Association ( Hockey Season) - Equipment Tender Please note the following for the Equipment Tender: 1) Interested vendors / bidders can bid on all or individual lots. 2) Tenders provided, are broken down into Bid Lots. 3) Submit you bids in the form of a "Tender Package". Please submit your bids as outlined in the Bid Lots. 4) Please ensure that you fill out the bid forms completely and that they are submitted on time. Incomplete or late submissions, will not be accepted. 5) Details of items up for Tender are listed in this document (Pages 3 / 4 / 5). 6) Additional details on the Call for Tender can be found in the Tender Advertisment on Page 5. For any questions or Inquiries, Please contact Clayton or equipmentdirector@samha.ca TENDER ADVERTISMENTS (PUBLICATIONS / WEBSITE) St. Albert Gazette - Wednesday June 16, 2010 Edition Saint City News - Friday - June 18, 2010 Edition St. Albert Gazette - Saturday - June 20, 2010 Edition St. Albert Minor Hockey Association Website - June 16-25, 2010 ( - EQUIPMENT TAB / LEFT HAND SIDE) IMPORTANT DATES Notice of Tender Start: Wednesday - June 16, 2010 Sample Availability: June 16-25, 1:00-4:00 PM - Monday Thru Friday (Closed Weekends) - SAMHA OFFICE Public Viewing / Q & A: Wednesday - June 23, 4:00 PM - SAMHA BOARD ROOM (Directions on Website) Notice of Tender Finish: Friday - June 25, 2:00 PM SHARP Notice of Tender Award: Friday - July 2, 4:00 PM APPROXIMATE TABLE OF CONTENTS Page 1 - Introduction / General Information Page 2 - Bid Lot 1 (Hockey Jerseys) Page 3 - Bid Lot 2 (Hockey Socks) Page 4 - Bid Lot 3 (Hockey Pucks) Page 5 - Official Tender Advertisment

2 (BID LOT 1) REPLACEMENT HOCKEY JERSEYS FOR ST. ALBERT MINOR HOCKEY ( HOCKEY SEASON) NEW DESIGNS ON JERSEY STYLES AND LOGO ARE WELCOME BUT MAY NOT BE PUT INTO USE THIS SEASON BID REQUIREMENT (AS PER BELOW) (FILL OUT AS REQUIRED) 1) Cost to setup template for logos used on jerseys (if required). 2) Pricing of 1 individual jersey (Including Numbers and Cresting) 3) Pricing of Half (1/2)set of jerseys (Including Numbers and Cresting) 4) Pricing on the total cost to provide all required jerseys (Home - White) JERSEY WEIGHT (oz) SAMHA COLOR N/A N/A Cost to setup logo Home or Away Single 1 Home (White) Half (1/2) Set 20 Home (White) 17 Half (1/2) Sets 340 QUANTITY (JERSEYS) PRICE PER UNIT TOTAL COST MADE IN COMPANY WHO MAKE THE JERSEYS DELIVERY SCHEDULE Bid Requirements (Details) 1) Cost to setup template for logos used on jerseys (if required). 2) Pricing of 1 individual jersey (required for individual replacements, as required). 3) Pricing on 1/2 set of jerseys (1/2 set is equal to 20 jerseys of 1 Designated Color 4) Pricing on the total cost to provide all required jerseys (17 Half Sets). 5) Please fill out bid form completely. 1) SAMHA considers that "20 white (home) jerseys" and "20 blue (away) jerseys" is equal to 1 set (White = 1/2 Set / Blue = 1/2 Set). 2) We are looking to purchase no more than 17 Half (1/2) Sets for the upcoming season (White Color) 3) All jerseys that are required, must match the existing size of jerseys currently in use by the Association (as per the sizing chart below). 4) All jerseys that are required, must match the existing color palette / pattern currently in use (as per the display in the office) 5) All numbers on the jerseys must macth the existing color palette / pattern / size currently in use (as per the display in the office) 6) All logos on the front of each jersey must match the existing color palette / pattern / size current in use (as per the display in the office) 7) All logos used, are the property of the St. Albert Minor Hockey Association with consent to reproduce if awarded the tender, as required. 8) All items that are attached to the jersey (numbers and logo) must be placed / attached in the same position as exising (as per the display in the office). 9) All material used in the jersey manufacturing process must be approved by the Equipment Director prior to final order. 10) If you are unsure of the requirements / specifications, please make all inquiries to the Equipment SAMHA Hockey Jersey Sizing Chart (For Bidder Reference) Jersey # Peewee Bantam Bantam Female Midget Midget Female 2 M XXL XXL XXL XXL 3 M XXL XXL XXL XXL 4 M XXL XXL XXL XXL 5 M XXL XXL XXL XXL 6 M XXL XXL XXL XXL 7 M XL XL XXL XL 8 M XL XL XXL XL 9 M XL XL XXL XL 10 S XL XL XXL XL 11 S XL XL XXL XL 12 S XL XL XL XL 14 S XL XL XL XL 15 S XL XL XL XL 16 S XL XL XL XL 17 S L L XL L 18 S L L XL L 19 S L L XL L 20 S L L XL L 29 L Goalie Cut Goalie Cut Goalie Cut Goalie Cut 31 L Goalie Cut Goalie Cut Goalie Cut Goalie Cut Total

3 (BID LOT 2) HOCKEY SOCKS FOR THE PLAYERS OF ST. ALBERT MINOR HOCKEY ( HOCKEY SEASON) SOCK SIZE DESIGNATION SIZE RANGE OF SOCK REQUIRED HOME (NUMBER OF PAIRS IN WHITE) AWAY (NUMBER OF PAIRS IN BLUE) TOTAL NUMBER OF SOCKS (SETS) REQUIRED PRICING PER UNIT TOTAL COST MATERIAL USED IN SOCKS (%) COMPANY WHO MAKES THE SOCKS MADE IN DELIVERY SCHEDULE Tyke 21" Junior 24" Intermediate 28" Senior 32" Total Cost For All Socks Bid Requirements Please seperate the cost breakdown as follows: 1) Pricing on individual socks pairs / sets based on size requirement, as indicated above. 2) Pricing on total of all socks to be purchased, as indicated above. 3) Please fill out bid form completely. 1) SAMHA requires new high grade hockey socks for the Season. 2) SAMHA considers 2 socks of 1 color (Home - White) to be 1 pair. 3) SAMHA considers 2 socks of Home - White and 2 socks of Away - Blue, to be 1 Set. 4) All hockey socks should have a proper blend of polyester and cotton in the material (for ice grab and slide, washing and lasting color / material quality). 5) If you are unsure of the requirements, please make inquiries to the Equipment ) Final inspection of provided product will be required by Equipment Director prior to purchase order.

4 (BID LOT 3) HOCKEY PUCKS FOR THE TEAMS OF ST. ALBERT MINOR HOCKEY ( HOCKEY SEASON) OPTIONS NOTES ON ITEMS REQUIRED PUCK WEIGHT (oz) COLOR QUANTITY OF ITEMS REQUIRED PRICE PER UNIT TOTAL COST MANUFACTURER MADE IN Pucks - General use for SAMHA Initiation Level (No Logo) 4 oz Blue 200 Pucks - General use for SAMHA (No Logo) 5 oz Black 4600 IN GLAS CO. DELIVERY SCHEDULE Totals (All Pucks) Bid Requirements Please seperate the cost breakdown as follows: 1) Pricing of pucks as outlined above. 2) Please refer to below for additional information. 3) Please fill out bid form completely. 1) SAMHA requires new high grade pucks for its Initiation Level (4 oz Blue Pucks). 2) SAMHA required new high grade pucks for all levels of hockey (5 oz Black Pucks). 3) PLEASE NOTE ALL BLACK PUCK BIDS MUST BE FOR IN GLAS CO - COLD PROCESS FORMED HOCKEY PUCKS ONLY. 4) All logos used, are the property of the St. Albert Minor Hockey Association with consent to reproduce if awarded the tender, as required. 5) If you are unsure of the requirements, please make inquiries to the Equipment ) After Tender award, final inspection of provided product will be required prior to purchase order.

5 TENDER The St. Albert Minor Hockey Association intends to purchase new hockey equipment for the Hockey Season. All hockey equipment must be of the same or higher quality, construction and design as the hockey equipment currently in use by the association. Complete details of the tender process and our hockey equipment requirements / specifications can be found on our Website at (under the Equipment Link located on the left hand side of main page). All hockey equipment items Required for Tender will be on display in the SAMHA office, during regular scheduled hours of operation, from June 16 23, 2010 (1:00 4:00 PM). All interested vendors are also requested to attend a public viewing and Q & A session on Wednesday - June 23, 2010 (4:00 PM) in the SAMHA Meeting Room (directions to meeting room will be posted in the Tender Package found on our Website as per above). Please forward your bid submissions, including your company information, complete quantity pricing + GST (not price per individual item), delivery schedule, equipment specifications and manufacturer by 2:00 PM, on Friday June 25, 2010 by 2:00 PM (late or incomplete submissions will not be accepted). All bid submissions will be reviewed after closing date and only those who are awarded tender will be notified, within five business days of closing date. Please address all bid submissions to: Equipment Director St. Albert Minor Hockey Association Box 47, St. Albert AB T8N 1N7 (Drop off / only No Faxes Please) All questions / inquiries, please direct to Clayton DeWitt at or equipmentdirector@samha.ca Thank you for your interest in the St. Albert Minor Hockey Association.

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