VERONA WILDCATS YOUTH HOCKEY PARENT HANDBOOK

Transcription

1 VERONA WILDCATS YOUTH HOCKEY PARENT HANDBOOK Introduction Welcome to the Verona Wildcats Youth Hockey Association Season The Verona Wildcats Youth Hockey Association, previously known as Southwest Eagles Youth Hockey Association, was formed in 1986 when the youth hockey programs in Middleton and Verona merged. The Verona Wildcats Youth Hockey Association provides boys and girls in the Verona Area School District the opportunity to participate in the sport of youth hockey. Players residing in the Middleton-Cross Plains School District who played with Southwest prior to the season or Oregon School District who skated with Southwest prior to season, and players from surrounding school districts without a youth hockey association are also eligible to participate in the Verona Wildcats hockey program. In 1994, Eagle s Nest Ice Arena was built in Verona. We are very proud of our home ice and consider it to be the premier ice hockey facility in the area. In September 2014, Eagles Nest Ice Arena will also change its name to Verona Ice Arena or VIA. In 2002, a new Middleton Hockey Association was created to serve new players from the Middleton-Cross Plains School District. The Association s activities are carried out by a Board of Directors (the Board) and a number of committees. All activities are governed by the Association s by-laws. Members of the Board are elected by the membership, and committee members are appointed by the Board. The Board generally meets once a month, on the third Thursday, with the meeting convening at 7:00 P.M. The Board meetings are held in the Boardroom located in the mezzanine of the Verona Ice Arena. Parents are encouraged to attend any of the board meetings, but should first verify the date and time. 1

2 The Verona Wildcats Youth Hockey Association is operated entirely by parent volunteers. As a parent, you will be called upon to participate in the operation of the Association. Committee work includes coaching, fundraising, tournaments, goalie development and evaluations. Parents are also needed to serve as team managers, coaches, concessions, jersey and equipment managers and board members. Please consider where you can contribute to the betterment of our Association. Your involvement will offer opportunities to meet other parents in the Association, and you will experience the satisfaction of providing the highest quality youth hockey program for all of our skaters. Verona Ice Arena is operated by Ice, Inc. The Ice, Inc. Board consists of seven (7) voting Directors and one (1) non-voting Director. It is suggested, but not required, that four (4) of the Directors be members of the Verona Wildcats Youth Hockey Association, one Director be the Verona area high school hockey coach, and that two (2) of the Directors be At-Large Members. The non-voting member shall be the rink manager. Each Director shall hold office a term of three (3) years, with no Director serving more than nine (9) years. The rink manager oversees the day to day operations of the rink. The remainder of this handbook provides additional details concerning the operation of the Verona Wildcats Youth Hockey Association, and youth hockey in general. We hope this information will help you and your skater(s) have an enjoyable and successful hockey season. Goals of the Verona Wildcats Youth Hockey Association Our goal is to provide an organization and environment that allows youth hockey players an opportunity to grow as individuals and develop hockey skills by: Giving skaters the opportunity to participate in competitive hockey regardless of their skill level. Encouraging skaters to achieve individual and team goals through positive reinforcement. Providing practice and game facilities that are safe and always supervised by qualified coaches. Promoting the ideals of teamwork, sportsmanship, competition, and fair play in victory and defeat. Encouraging parent involvement and guidance in helping skaters achieve their individual and team goals. Teaching skaters the importance of practice time and proper equipment. 2

3 Youth Hockey's Organizational Framework The Verona Wildcats Youth Hockey Association is a member of the Region 4 Youth Hockey Council, which governs youth hockey teams in south-central Wisconsin. We are a Division 1A, Tier 2 club, and reside in Region 4 of the Wisconsin Amateur Hockey Association (WAHA). WAHA is an affiliate of the USA Hockey organization. Each of these bodies has rules governing the sport of youth hockey. Verona Wildcats Organizational Structure Board of Directors The Board of Directors is the governing body of Verona Wildcats Youth Hockey Association. The Board consists of a President, Past President, Vice President, Secretary, Treasurer, Registrar, Ice Scheduler, ACE Director, Webmaster, Fundraising Coordinator, and a division representative for each age level. This includes Learn to Play, U6 Cross- Ice, Red-White-Blue (RWB), Squirt, Peewee, Bantam, and High School 2. Board Members except the (Ice Scheduler, ACE Coordinator, Fundraising Coordinator, and Webmaster who are appointed by the Board) are elected by the membership at the annual meeting of the Association, usually held in April or May. They generally serve for terms of one or two years, depending on the position. The Executive Committee is represented by the President, Immediate Past President, Vice President, Treasurer and Secretary. President (2 year term) The President shall preside at all meetings and have general supervision of all affairs of the Association. The President shall act as Agent of the Association and as such, shall have authority to sign all deeds, leases, conveyances and other legal and official documents. Immediate Past President The Immediate Past President shall assist the President/Board as requested with duties and matters pertaining to Board functions and duties, and will be available for assistance, and counsel on Verona Wildcats hockey business. The Immediate Past President shall also provide advice and leadership to the Board of Directors regarding past practices and other matters to assist the Board in governing the Association and will support the President and the Vice President on an as-needed basis. Vice President (2 year term) The Vice President shall perform all the duties of the President in the event of his/her absence or disability, and such other duties as the president shall prescribe. The Vice President shall chair the Evaluation Committee and is responsible for recommending to the Board any tryout process improvements or changes. The Evaluation Committee also must obtain and organize materials, evaluators, on-ice help, and off-ice personnel needed for the tryout sessions. 3

4 Secretary (2 year term) The Secretary shall countersign documents which by law require the countersignature of the Association Secretary, keep a record of all the proceedings at the meeting of the membership and Directory, and safely and systematically keep all books, papers, records and documents belonging to the Association or in any way pertaining to the business thereof. Treasurer (2 year term) The Treasurer shall keep and account for all moneys, credits and property of any and every nature of the Association that come into his or her hands; keep an accurate account of all moneys received and disbursed, render such accounts, statements and inventories of money received and disbursed and of money and property on hand; and generally keep all matters pertaining to his or her office as required by the Board of Directors. Unless otherwise provided by the Bylaws or the Board of Directors, he or she shall sign all checks, drafts and vouchers by or through which the moneys of the Association are disbursed. The Treasurer shall also manage the building of the association s annual budget. Registrar (2 year term) The Registrar shall account for all skater registrations, including USA Hockey registrations for both skaters and coaches. Any payments accompanying registrations shall be accounted for and passed along to the Association Treasurer. Any ice credits that come into his or her hands from the Treasurer s records shall be accurately accounted for. In addition, the Registrar shall process paperwork for transferring skaters, and Association skaters born outside of the US, for submission to WAHA and/or USA Hockey. The Registrar shall prepare official team rosters and submit them to WAHA prior to the deadline of December 31, and distribute patches earned by players at the end of the season. All moneys received, statements and inventories of moneys received, and generally all matters pertaining to his or her office shall be reported to the Board of Directors. The Age Level Directors (ALDs) (1 year terms) The Age Level Directors consist of 7 elected officials that serve one year terms. Age Level Directors are responsible for addressing any issues that arise with players, coaches, parents or teams during the year at their level. Age Level Directors shall assist with the registration and needs of all skaters at their level. The positions include: High School 2 Bantam Level Director Peewee Level Director Squirt Level Director Red, White, and Blue (RWB) U6 Cross-Ice Learn to Play 4

5 Ice Scheduler (Board appointed, 2 year term) The Ice Scheduler shall be responsible for the purchase and distribution of ice. The Ice Scheduler shall coordinate with the ice arena manager, age level directors, board members, and coaches to develop practice and game schedules. Association Coaching and Education (ACE) Director (Board appointed, 2 year term) The ACE Director is an experienced individual with a strong coaching background who serves as the administrative link to USA Hockey and its Coaching Education Program (CEP). In their role, the Association ACE Director organizes and manages the CEP requirements, assists Verona Wildcats hockey in the development of a well-trained coaching staff, promotes parent education, and provides clear goals and objectives for player skill development. Fundraising Coordinator (Board appointed, 2 year term) The Fundraising Coordinator shall assist the organization with various organizational events. The Fundraising Coordinator will also facilitate and organize any and all fundraising events and efforts for the Association. The Fundraising Coordinator shall act as Chair of the Rebranding Committee Webmaster (Board appointed, 2 year term) The Webmaster is responsible for the design and management of the Association's web site and distribution of information to the Association membership. The Webmaster shall; create and administer pages on the website via the online site administration tools provided by the website host; manage website administrator accounts and privileges; work with the registrar to ensure the accuracy of the website membership database information; work with the registrar and treasurer to facilitate online registration; and handles posting of evaluation results, coaching assignments, and other association-related information in a timely fashion. The Webmaster does not need to be familiar with html mark-up, but significant experience with Microsoft Excel and Microsoft Word is recommended. Legal Counsel (Board appointed, 2 year term) The Legal Counsel will provide advice and information to all board members and officers, as necessary, on all matters having legal implications for the Association. This position reports to the President of the Association, acting as his or her advisor in all matters of legal nature. For any legal advice, information, or representation beyond the scope of legal counsel s knowledge, training, or the reasonable time commitment for this position, this individual will make appropriate referral to the board for an attorney that can handle those matters. 5

6 Committees, Coordinators, Team Managers, and Coaches Concessions Concessions Schedule Coordinator The VWYHA Concessions Schedule Coordinator is primarily responsible for posting available concessions hours online and tracking association members volunteer concession hours. The Concessions Schedule Coordinator works with the Ice Scheduler to track rink events/practice times/games to make sure concessions staffing meets the rink needs. This position requires ongoing communication with members throughout the year to ensure concessions is staffed, members are aware of their responsibilities and trained, and be available for questions on an on call basis. Concessions Deposits Coordinator The Deposits Coordinator is responsible for deposits and cash, recording all deposits for the year from the concession stand on a regular basis, and report the deposits to the Association Treasurer. In addition, the Concessions Deposits Coordinator shall keep the concession stand stocked with adequate change on a weekly basis, especially for big events like high school hockey games, tournaments, and other events at the rink. Concessions Inventory Coordinator The Inventory Coordinator is mainly responsible for ensuring that the concession stand is appropriately stocked with a mix of items for sale including (but not limited to): concession fun foods, soda, water, Gatorade, and candy. The inventory coordinator is also responsible for ensuring that adequate cleaning supplies are on hand, and overseeing the maintenance of the concession equipment. This position requires frequent contact with local concession suppliers to resupply the stand, and with the staff at VIA for coordination of various events & operational issues of the stand. Also, this position is responsible for ensuring compliance with Dane County Health Department regulations. Coaches Committee The Coaches Committee is comprised of senior coaches and is chaired by the Association Coaching and Education (ACE) Director. All coaches must be certified at the appropriate level through the USA Hockey Coaches Education Program. The Committee meets to establish policy, conduct interviews for assigning coaches, select evaluation staff, and hold disciplinary hearings when necessary. Their recommendations for coaching assignments are submitted to the board for final approval. The Coaches Committee also sets player development skills standards, works to maintain a consistent coaching philosophy, and maintains a library of coaching manuals, drill books, videos, and on-line resources Coaches The coaches direct the players at practices and games/scrimmages. Many of our coaches are parents of skaters, but there are also non-parent coaches on our staff. All of our coaches are unpaid volunteers. They are required to attend USA Hockey certification clinics to learn and develop coaching skills. Coaches are responsible for communicating team rules to skaters and parents.and more. 6

7 Evaluation Committee The Evaluation Committee, chaired by the Association Vice President or designee, is responsible for recommending to the Board any tryout process improvements or changes. The Coaches Committee will assist the Evaluation Chair with obtaining and organizing materials, evaluators, on-ice help, and off-ice personnel needed for the tryout sessions. The ACE Director and Coaches Committee are required to be members of the Evaluation Committee. Tournament Committee The Tournament Committee organizes and operates Verona-hosted tournaments at the Verona Ice Arena. A Tournament Chair is appointed by the Board each year. Rental Equipment Manager The Rental Equipment Manager is in charge of the rental equipment inventory, distributing and collecting rental equipment, and collecting deposits and fees for rental equipment sets. The Rental Equipment Manager also makes recommendation to the Board when equipment needs to be purchased. Goalie Equipment Manager The Goalie Equipment Manager is in charge of distributing and collecting the goaltending equipment within the Association. Team Managers Team Managers (TM) are the parents who volunteer to assist the head coach in managing the activities of each team. The TM is responsible for distributing and updating schedules for practice games/scrimmages, as well as other information to the skaters and their parents. Communication to the team is done through the Verona Wildcats website, or through . The TM may find another parent volunteer to manage or assist with tournament duties, concession schedules and other team duties. The TM is the communication link between the parents, the coaches and the Age-level Director (ALD) for that level and the Board of Directors. A TM training session is conducted each season to allow both new and experienced TMs, ALDs and the Board to share their experiences and answer questions. 7

8 Skater Age Levels The following Age Classifications shall apply for the season: Age Year of Birth Wildcats Level Learn to Play U6 Cross-Ice Mite Red, White, and Blue (RWB) Squirt Peewee Bantam Midget / High School 2 Skill Levels U6 and RWB, Hockey will play their games in a reduced surface (cross-ice, half-ice, studio rink) format to develop skills and have fun. The Verona Wildcats have been designated as a Division 1A, Tier 2 Association by WAHA. This means that the most skilled team at each age level must play at the 1A level in the WAHA State Tournament. The second team at each age level must play at the "1B" level, the third team at the 1C level and fourth team at the 1D level. Tier 2 Verona teams Squirt-age level and older participate in the Region 4 League. WAHA classification does not determine league assignments in Region 4. Region 4 League games are based on relative skill levels of each team compared to other teams at the same age level. Placement is made based on the Association s request and the Region 4 final placement decision. Verona Wildcats Youth Hockey Association fields several teams at all age levels. This allows all teams the opportunity to play at a skill level better matched to their ability. Registration Verona Wildcats skaters primarily reside in the Verona School District unless the school district in which they live is in an un-districted region as defined by WAHA policy. Players from outside of these areas (Verona School District or an un-districted region) are allowed to transfer in accordance with WAHA guidelines. The transfer policies of WAHA are complex and some limited exceptions to this rule can be made by the Board. A $25.00 deposit is due at the time of registration. Thereafter, 50% of the remaining fees 8

9 (after application of ice credits), are due before tryouts. Players cannot begin tryouts unless this billing is paid. The remaining 50% of ice fees will be billed in November or December, and are due on or before December 31st. There is a nonrefundable portion of the fee, ($125.00) for skaters who participate in evaluations and preseason conditioning, but do not end up playing with Verona Wildcats Youth Hockey Association. Code of Conduct Verona Wildcat Youth Hockey Association promotes and enforces standards for acceptable behavior for all association members including parents, skaters, and coaches. Each member is required to read, sign, and submit a Code of Conduct form every season and agree to promote a positive experience and abide by the expectations of the association at all games, practices and sanctioned events. Questions or concerns regarding Code of Conduct Violations can be directed to the Age Level Director (ALD) at the level for which you have a concern or potential violation to report. Please take an opportunity to review our association Code of Conduct forms and familiarize yourself with our expectations for behavior during the season. Verona Wildcats are a ZERO TOLERANCE club. Equipment It is essential for the protection and safety of the skaters that they have properly fitted equipment. It is not necessary to buy new or the most expensive equipment, but it must be the right size to give proper protection. If you are not familiar with hockey equipment, please seek out people who are more knowledgeable about proper fitting of equipment. Suggested sources include Crossover Sports (located in lobby of the Verona Ice Arena),, Suter s Gold Medal Sports, Play-it-Again Sports, and Dicks. There are also a variety of dealers on-line. The following equipment is necessary: Athletic supporter with cup/ pelvic protector, shin guards, hockey socks, breezers (hockey pants) that are black in color, belt or suspenders to hold up breezers, elbow pads, shoulder pads, hockey practice jersey, a HECC approved helmet and face mask that is not expired and is black in color, mouth guard, hockey gloves that are primarily black in color, 1 or 2 hockey sticks, and hockey skates. Optional equipment may include a neck guard, a garter belt or board shorts for holding up socks (which can otherwise be taped), and some alternate styles of equipment. A mouth guard is optional until the skater becomes a Pee Wee. Verona strongly recommends all skaters wear neck guards and mouth guards. All skaters must rent their new or used game jerseys (orange-home games and blackvisitor games) from Verona Wildcats YHA. Your Team Manager will help coordinate jersey rentals to avoid number conflicts on your team. Skaters must wear a practice 9

10 jersey, not game jerseys, for practices in order to maintain the appearance and value of their game jerseys. Uniform Compliance - Players must wear a helmet that is black in color, pants/breezers that are black in color and gloves that are primarily black in color to be compliant with the Verona Wildcats uniform and brand. Jersey Rental The Verona Wildcat Youth Hockey Association implemented a jersey rental program as part of our rebranding campaign during the hockey season. This new policy is an important funding source for our association each year. Skaters at the Squirt, Pee Wee, and Bantam levels are required to rent a set of jerseys each season for a nominal fee of $ Specific details regarding care, returns, distribution, number assignment, and purchase options can be directed to the VWYH Jersey Rental Coordinator. JERSEY SETS ARE ONLY AVAILABLE FOR PURCHASE UPON A SKATER REACHING THEIR FINAL YEAR OF ELIGIBILITY WITH VERONA WILDCAT YOUTH HOCKEY ASSOCIATION AS A BANTAM SKATER. Squirts, PeeWees, and Bantams with remaining eligibility cannot purchase their jerseys and must abide by the association rental agreement and return policy. Jerseys for skaters at the Learn To Play, U6, and U8 levels are included in the ice fees and distributed to the teams prior to their first game. THERE IS NO RENTAL FEE FOR SKATERS AT THESE LEVELS. Jersey Numbers Upon reaching the squirt level (U10), skaters will be issued a set of association rental jerseys. That jersey number will be your skater s number moving forward through future seasons with Verona Wildcat Youth Hockey. When skaters outgrow their jerseys, they will be allowed to choose a new number from those available at that next jersey size. Should there be a jersey number conflict amongst multiple skaters at a level or on the same rostered team, Verona Wildcats Youth Hockey will employ the following tiebreaker rules to determine who will retain that number. 1. Skater with most seasons registered with the association (Southwest and Verona: LTP through Midget). 2. If the skaters have been here for the same amount of years, it will be a coin toss conducted by Jersey Rental Coordinator and ALD of level with disputed number. 10

11 Fund Raisers and Ice Credits The Association conducts many fund raising activities to help families defray ice fees and raise money for improving our facilities. Credits may be earned by helping with the fundraisers and may be applied to ice fees. Typically, a majority of the net proceeds of fundraisers go toward reducing ice fees of those who do the work. Most summer fundraisers are pooled together in order to generate an average hourly credit for all workers. Scholarships and Financial Assistance Verona Wildcat Youth Hockey has funding and scholarship opportunities available to assist families and skaters with the cost of playing hockey. It is important that our association not allow family financial challenges be a reason for non-participation in this great game. Recipients of scholarships and financial aid will be required to actively volunteer for additional VWYH fundraising opportunities in addition to the required concession and volunteer hours. Additional opportunities may include support and planning of tournaments, Verona Fest, New Year s Eve Skate, service on committees, coaching, etc. Player(s), parent(s) and/or guardian(s) must remain members in good standing with VWYH. Further aid will be denied if member does not remain in good standing, is subject to Code of Conduct violations, is not forthright regarding the need for financial assistance, or for any reasonable concern as identified by the VWYH Board of directors. Contact Association Treasurer Jennifer den Daas with questions or to learn more. Verona Ice Arena Concession Work To staff the concession stand and tournaments at the Verona Ice Arena and to keep our ice fees as low as possible, parents will be required to volunteer in the concession stand. Annual hours will be determined based on skater participation in the Association. Parents will be informed about the number of required Concession hours at the beginning of the season. If a family chooses not to participate, they must indicate this at the time of registration or as close to the start of the season as possible. This will subsequently result in a "buyout" fee of $250 per skater added to the ice fee. The yearly requirement must be completed by the final State Tournament weekend in March and you must register to work those hours by February 15 th otherwise your skater may be in jeopardy of participating in any season-end games and/or tournaments until the requirement has been met. Some additional hours during the season may be available-subject to staffing requirements and participation. However, those satisfying the yearly hour s requirement are given priority in scheduling. Please contact the concession chairperson for further details. If you fail to fulfill your requirement of mandatory hours, a late fee of $50.00 shall be assessed as a penalty plus $20.00 per hour that is not worked. Please visit the website for more details regarding the concession stand policies and procedures 11

12 Only players years of age can accompany parents into the concession stand and earn credit towards their required hours. Verona Wildcats Youth Hockey players age 18 and older can work without parental supervision. This is a Verona Ice Arena policy. Parents must keep watchful eye over their children if they choose to bring them into the concession area. The parents are financially responsible for any items consumed. Player Selection Process Skaters. The evaluation process will consist of three sessions. All sessions are weighted equally, with each session accounting for one third of the player s total evaluation score. The first session will be a skills session. The second session will be a scrimmage that includes all players in a specific age classification using a 3 vs. 3 reduced surface format. The third session will be a scrimmage that includes all players in a specific age classification using a 5 vs. 5 format. Scrimmages for Bantams will include checking. The Board may change the format of the scrimmage sessions in consultation with the evaluators. Skills (33 1/3 %) The player is graded on the skills of skating -forward and backward, stops, passing, shooting, and puck control. Scrimmage 3 vs. 3, (33 1/3%), 5 vs. 5 (33 1/3%). Players are evaluated on their overall hockey performance, with equal weight given to offensive and defensive awareness and expertise, in each controlled scrimmage. Goalies. The evaluation process will consist of three sessions. All sessions are weighted equally, with each session accounting for 33 1/3% of the player s total evaluation score. The first session will be a skills session. The second and third sessions will be the scrimmage sessions for the age division. Skills (33 1/3%) The player is graded on the skills of angles, glove/pad saves, use of stick, puck control (rebounds) and movement/reactions. Scrimmages (66 2/3%). The player will be evaluated on overall performance in a game situation in both scrimmages for their age level. Four evaluators (approved by the Board of Directors) will evaluate each age division. All evaluators should be qualified outside evaluators. An outside evaluator is defined as a person who is not the parent of a player in that particular age division. If at all possible, the evaluators are asked to score all sessions for an age division. Parent coaches may be asked to participate if necessary. A parent coach shall not evaluate their child. Evaluation scores will be tabulated by members of the Board of Directors who do not have skaters at that level. Representatives from the Board of Directors will divide skaters into teams after all evaluation phases have been completed. In the case of tie scores at the cutoff points, the Board considers the following guidelines in the following order: Coach s preference. Second year skater or last year skating at the level. In case of tie scores for goalies, the Board considers the following guidelines in the following order: Coach s preference. Second year goalie or last year skating at this level. Greater number of seasons played in goal for the association. Only players that tryout for goalie will be allowed to play that position except as provided below. Goalies will be evaluated on a combination of skills and scrimmage scores. 12

13 Squirts - Primary goalies will be placed on the 1A, 1B, and 1C teams. The primary goalie must commit to and will play in goal at least 90% of the time for the entire season. The remaining 10% will be open to other members of each team who have a desire to play in goal. Other members of the team playing goalie will be at the coach s discretion. When a skater is playing in goal the primary goalie may skate out. In the event that there are fewer goalies than rostered teams at an age level, the top rated goalie will be assigned to the A team, the second rated goalie will be assigned to the B team, etc. In the event that there are more goalies than teams, at an age level, goalies whose scores are most similar will be placed together on the appropriate team. Squirt goalies could skate out when not playing goal in their games at the coaches discretion. Peewee/Bantams/Midget (HS2): Midget, Bantam and Peewee first-year skaters (those who have not previously played hockey) will not be allowed to tryout for goalie. Goalies will be evaluated on a combination of skills and scrimmage scores. The top rated goalie will be assigned to the A team. The second rated goalie will be assigned to the B team, etc. The assigned goalie must commit to and will play for the entire season. If there are more goalies than teams, they may be paired together, up to a maximum of 2 per team. Goalies whose scores are most similar will be placed together on the appropriate team. These two assigned goalies must commit to and will play in goal approximately 50% of the time for the entire season. If there are more goalies than positions available, the bottom rated players will not be given the opportunity to play goal. If there are unplaced goalies remaining after all positions are filled, they will not be given the opportunity to play goal. Unplaced goalies will be placed on a team in accordance with section 11. All players will be placed on a team according to their evaluation scores. After teams are formed it is sometimes necessary to move a player(s) up to a higher team within an age division to fill a vacancy. If a space must be filled on a higher level team, the player with the highest evaluation score on the lower team will be moved. A player may not decline assignment to a higher team. For age divisions with 5 or more teams, only the top three teams will be selected by ability and the remaining teams will be equalized and will have players of mixed abilities. After evaluations are completed, the Board may determine that teams should be equalized at any level within an age division due to a large number of players with comparable evaluation scores. Based on the ratings of the evaluation team, skaters may be asked to participate in an additional hour to ensure proper team placement. Players are required to attend all evaluation sessions. If a player misses any of the evaluation sessions they will be placed on the lowest level team at that age level. The 13

14 player may be moved to a higher-level team in the age division with approval of the Division Coaches and Board of Directors. This roster change must be completed prior to the USA Hockey deadline for submission of official rosters. All Bantam players must tryout, even if they are planning to tryout for their high school hockey team. The Board of Directors will determine the number of teams and team size. Team number and/or size may change after high school tryouts. This could change the way the teams are organized or when the results of the evaluations are posted. For Bantams only, due to concerns about unskilled player s safety, a minimum competency score may be required and enforced. All skaters must be registered by the first day of tryouts to be placed on a team (except Learn to Play; U6 Cross-Ice; Red, White, and Blue; and Recreational program skaters). The Board of Directors and Evaluation Committee will make every effort to ensure proper team placement. Evaluators are individuals with a high degree of experience and knowledge of youth hockey who devote many hours of service to the association. They are required to make very difficult decisions regarding players whose skill levels are often very comparable. All players are placed on a team based solely upon their combined evaluation score. The judgment of the evaluators is not subject to appeal. Any parent may request a review of their child s score by notifying the division director in writing within 72 hour of team posting. If a review is requested, the Board of Directors will recalculate the players scoring to assure that no mathematical errors were made and the parent may review the player s score. A player will not be moved to a higher team unless it is determined that a mathematical error was made in the calculation of the players combined score. No player will be moved down after teams are posted. EXCEPTIONS: Learn to Play, U6, Mite Blue, Mite White and Mite Red teams will be equalized (at each respective level) as best as possible and have skaters of mixed abilities. Team rosters for these age groups will be selected and placed by the ALD after 2-3 practices without a formal evaluation process. Double Roster Policy The intent of double rostering is to assure that every team has enough players on their roster to compete. It should be the exception and not the rule. The intent of double rostering is not to give players from the younger age levels additional playing time. Team rosters must be finalized by December 31st. Players are double-rostered only for games and not normally for practices. The double rostered player(s) is only invited to games when there is a concern that there will be too few players to play in a game or to meet the requirements to play at state tournament. (A player must play in at least 5 games with a team between December 15th and the first playoff game to be eligible to play for a team at state). 14

15 Criteria for double rostering A double roster request may be made when a Midget/HS2 team has less than 12 skaters and a Bantam, Pee Wee, or Squirt team has less than 10 skaters. The purpose of the double roster is to return the team requesting additional skaters to the minimum number of skaters referenced for that particular level. Teams that do not meet these criteria may request to double roster, but must justify why it is necessary. Player s eligible to double roster Players may only be rostered one age level up. Only second year skaters will be considered for double rostering except for RWB and Goalies. RWB players and Goalies may be double-rostered without regard to age. Players will be considered for double rostering in the order of try-outs (A player will normally not play lower than a B team of the upper division). If a player meets the criteria in this policy, his/her primary team may not prevent the player from being double rostered. If a team has only one goalie, double rostering of that goalie is discouraged. The Coaches Committee will recommend to the Board which players are appropriate for double rostering based on factors such as safety, evaluation performance, ability to skate at the next age level, and input from coaches with the affected teams and levels. A rotational basis will be used when multiple skaters are double rostered to a higher team. The number of games played by double rosterees should be split evenly amongst the players designated as double rosterees for a particular team. Required Approvals: The double rostered player can only play in games that are board approved and is based on a week by week basis. *Board Approval: 3 out of the 5 following board members need to approve: the ALD of the level needing the skater, ALD of the level giving the player, President, VP, and ACE. *Parent Approval of double rosteree: It is suggested that parents of a double rosteree seek input from the head coach of the player s primary team. Double Rostering Fee A fee of $25 shall be paid by the double rosteree regardless of the number of games played (there shall be no fee for goalies). The fee shall be made payable to VWYHA and shall be submitted to the Division Director before the child is placed on an additional roster. This fee may be waived upon approval by the Verona Wildcats Youth Hockey 15

16 Association Board of Directors. The fee will be refunded if the child is not suited-up for any games. Equal Ice Time Policy. The equal ice time rule applies to the double rosteree when he/she dresses for and is present on the bench during a game or scrimmage (substantially equal ice time as other skaters present). The double rosteree may only practice with the higher age level team with prior board approval, on a practice-bypractice basis. Players who are double rostered can play a maximum of 3 games in a day or 5 games in a weekend. The player s first commitment is to their primary team. Double Rostering Process Before December 1st the coach or team manager must notify the Division ALD of the desire to double roster. The Division ALD will determine whether double rostering is appropriate under the terms of this policy and make a recommendation to the Executive Committee. Before December 15th the Executive Committee will meet with the necessary Division ALD and the Registrar to determine whether double rostering is appropriate and to determine which players are eligible to double roster under this policy. The Coaches Committee will then provide to the Board a recommendation on which skaters should be used to meet the double roster request. If any participating party would like to appeal the decision that is made by the Division ALD, Executive Committee, or Board of Directors may make an appeal in writing to the President and it will be reviewed by the full Board at the next scheduled board meeting. Players must be added to the gaining team s roster no later than December 31 st. Players will not participate in a game or scrimmage with the older level team without going through this process. Skating at a Higher Age Classification USA Hockey rules allow players to play up one age group. The Verona Wildcats Youth Hockey Association will allow a player to play up one age group, provided the following requirements are met: A player may move up only one age classification. Players requesting to play up must obtain a recommendation from the Coaches Committee and notify the appropriate Division Director by the first Sunday in September. A player will be allowed to tryout at the older age classification unless the Board of Directors determines that it will adversely affect team sizes at either age classification. All requests to play up require the parent, player and ACE Director signatures. If a player chooses to tryout at an older age classification, that player will also be required to tryout at their normal age classification. If, after participating in tryouts at the older classification, the player's total tryout score is in the top five for that older classification, the player will be considered eligible for placement in that older age classification. If the player s total tryout score is not in the top five for the older classification, the player will be placed on a team at their appropriate age classification based on tryout scores at that level. The Verona Wildcats Board of Directors may make exemptions to this policy if a 16

17 majority vote of the Board decides that the situation warrants special consideration due to number of skaters at each of the age divisions affected. This policy is primarily for players that have demonstrated exceptional skills and by playing up they will have the opportunity to compete at a level that is appropriate for their skill level. FURTHER, THE VERONA WILDCATS YOUTH HOCKEY ASSOCIATION BOARD OF DIRECTORS WILL ALWAYS CONSIDER THE SUCCESS OF THE ENTIRE ORGANIZATION WHEN MAKING ANY DECISIONS REGARDING SKATER PLACEMENT, COACHING ASSIGNMENT, OR ANY OTHER DECISION AS TO THE OPERATION OF THE VERONA WILDCATS YOUTH HOCKEY ASSOCIATION. 17

18 Board Liaison Assignments for Committee Coaches Concessions Hours Concessions Deposit Concessions Inventory Equipment Equipment Resale Goalie Jerseys Newsletter Patches (Registration) Pre-Season Conditioning Promotions Communications Recruitment Region 4 Rental Equipment Tournaments Trophy Case Webmaster Evaluations Board Liaison Steve Simpson Todd Carlson Marcie Stebbeds Jen Quinn Coaches Bob Schaefer Brad Gould Kari Brotzman Kristin Manning Mike Bakalars Steve Simpson Rebranding Committee Kristin Manning Sarah McCabe Jamie Stebbeds Matt Gabler Kari Brotzman and Meredith Gabler Open Kari Brotzman Justin Temple 18

19 Board of Directors President Jamie Stebbeds TreasurerJennifer den Daas Past President Janie Ritter Registrar Mike Bakalars Vice President Justin Temple Ice Scheduler Mike Tollefson Secretary Meredith Gabler ACE Director Steve Simpson Fundraising/ Rebranding Craig Nelson Webmaster Kari Brotzman HS2 Director Bob Schaefer Bantam Director Steve Scadden Pee Wee Director Jim Martin Squirt Director Rob Vega Mite RWB Director Jason Mattila U6 X-Ice Director Bill Snow Learn to Play Director Brain Alt Verona Wildcats Youth Hockey Association Parent Handbook 19