Soccer Club of Guilford Board Meeting Meeting Minutes May 9 th, 2013
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1 Soccer Club of Guilford Board Meeting Meeting Minutes May 9 th, 2013 Opening: The General Meeting of the SCOG Board was called to order at 7:20 PM on May 9 th, 2013 in the Guilford Community Center by Enrique Rivera its Secretary. Present: Joe Guerra, Ed Greene, John Hess, Enrique Rivera, Duncan McClintock, Dan Miller, Josh Krusewski, Gene Mulone Absent: Mike Wnek, Tim Paris, Kathleen Wilcox Attendees: Richard Lynch, Tim Geelan, Meg Malatesta, Cindy Kosh, Dean Kosh, Sunil Parikh, Shelly Talbot Approval of Agenda The agenda was unanimously approved. Approval of Minutes The March minutes were approved by John Hess and seconded by Joe Guerra. The April minutes were approved by John Hess and seconded by Joe Guerra. Board Member Reports Treasurer Unfilled position No report provided District Representative Provided by Dan Miller From the State: Safety and conditioning tips through Select Physical Therapy ODP Tryout dates announced age groups June 10/12 either at Farmington or Cheshire Silent Sidelines Weekend May 18 th State Cup Finlas June 2; Ct. Cup Finals June 15. From the District: Club Referee Assignors Meeting to be held May 21 at Hamden Govt. Center Southern and UNH are teaming up with new haven youth soccer and CJSA to start Soccer Haven for inter city Youth. Club Transmitsl Form due May 21 # of Adults, comp and rec players registered in Guilford Clinton Invitational May 18 Cheshire Invitational May 25 Registrar John Hess - No updates reported Director of Coaching Provided by Josh Krusewski Opened U5 Program 38 kids on 4/27 Very well received Player Pools going this Spring
2 GK training for all being offered on Monday and Cox, not enough space for GK/Striker Rosters are pretty much set except for U18 boys & U19 boys still paying U12 DRT issue 1 in house rec behavior issue, with Mike Wnek Tournaments all done Saw U12G, U17B, U10G, U13G Patch conversation (maybe something different) U6 concerns with hired coaches (Ed has spoken to Everson) - Everson - Hiring our own - Kids losing interest - To much repetition in the exercises, guided discovery needs to be repetitive but not exercises - Needs to be fun and kids need to want to come back Game amount acceptable S/F - Suggested ratio 3:1 New Tryouts coming June - Look at what teams to have - Careful in older age groups, this year WAY to much nonsense in forming teams, registration first 22 - Coaching assignments (who would like to be where, openings, longevity etc) - U11, U12s pool format, considering this strongly, will depend on those that come out to tryout Tryouts Looking at week of June 3rd and week of June 10th 2013 at Leete Estimated look at this time For Fall 2013 Decision that needs to be made in regards to going to pool play at U11, U12. U10 G Pool Team U10 B Pool Team 1. Do we want to develop the majority of our membership? 2. Do we want to have winning teams at this age? U11 G - 17 Max (not a must), possibly pool U11 B - 17 Max (not a must), possibly pool U12 G - 17 Max (not a must), possibly pool U12 B - 17 Max (not a must), possibly pool U13 G - 16 Minimum U13 B - 16 Minimum - Pool allows for productive development for the majority of players including the better ones - At U13 after 3 honest years we cut instead of going back to kids at U13 and begging them to play (keep kids involved) - Roster issues, we can enter a roster into CJSA 11v11 (22), play friendlies Some parents will want kids to be named to the A team and be playing in win/lose games U14 G - 16 Minimum (HS) U14 B - 16 Minimum (HS) For Spring 2014 U16 G - 18 Minimum up to 22, How many teams depends on numbers at tryouts and quality U16 B - 18 Minimum up to 22, How many teams depends on numbers at tryouts and quality In-House Rec Coordinator Girls Provided by Ed Greene We have received feedback from Madison teams playing We have also received Micro complaints about Everson In-House Rec Coordinator Boys Mike Wnek No updates reported
3 Travel Director Provided by Joe Guerra 1. An incident between Travel Rec coaching staff and a parent occurred on Monday. We have information from all parties. We have sought advice for SCOG Council. SCOG council is providing a letter to be sent to the parent. 2. Due to attrition in the TR U14 boys ranks we have accepted 2 additional players 3. Proposal(s) Old Business/Looking for answer 3.1. Proposal for adjustment to Travel Rec Team formation going forward Reason for Proposal to Change Travel Rec Team formation. One thing that has stood out this Spring Season launch is that the parents are registering too late for us to react appropriately and four out of six of our teams have too many players. I was talking to others inside and outside the club and feel the following is a guideline for us to discuss, revise and then propose as a change to SCOG Travel Rec team formation and to follow as a guideline in the future The Proposal: Set a limit of no more than 15 players on 8v8 and 18 on 11v The players to register before the end of regular registration are placed on teams We need a minimum of 11 players for 8v8 and 15 for 11v11 play AND a coach and an assistant coach for each team The number of teams meeting minimum requirements above will be submitted to South Central District for League play Any players over the maximum will be wait listed Additional teams will be formed of wait list registrants and late registrants AND where we have a coach and assistant coach. These other teams will play a full season of Friendly games only Announce to the current U10 U13 of the changes in policy for fall 2013 in mid spring 2013 via with request of response and understanding of policy change. Follow up via paper returned to coaching with signature for those who do not reply via . Referee Coordinator Provided by Gene Mulone Issue at Bittner with a Coach and a young ref Good feedback about Bill Revere Equipment Manager Tim Paris No updates reported Fields Coordinator Provided by Duncan McClintock Beginning June we will be short on available fields. Web Administrator Provided by Joe Guerra 1. Potential duplicates increased to Implementing Referee Game Assignments this week. We have been working on some bugs and feel we are ready to go as of today. Referees from this point forward will be assigned to the games. As such they will receive all notices for games changes and cancellations. It is the referee s responsibility to update and maintain their own contact
4 information in the club system. Referee Coordinator could also consider having the referees update their availability if desire. 3. Current Season collections looking good but chasing about $ Sponsors are entered and complete. 5. Proposal(s) Adjust all future Registrations programs to include a copy of the Player Code of Conduct text and the Parent Code of Conduct text. Require individual acceptance of each. Nominating Committed The Soccer Club of Guilford 2013 Election of Officers Nominating Committee We, the nominating committee, have prepared a slate of candidates for the upcoming June election. In order to find interested individuals we sent a club-wide message encouraging members who are interested in volunteering for any of the elected roles to submit their information. We received very few replies. However, we continued our quest to find qualified candidates for each position by approaching several members directly. Please find the proposed slate of candidates below: Elected Appointed Potential Candidates The Executive Committee shall consist of the following: A. President Wilcox, Kathleen B. Vice President Geelan, Tim C. Fields Coordinator McClintock, Duncan D. Treasurer Belenardo, Bill E. Secretary Rivera, Enrique F. Coordinator of Girls' Soccer Program Greene, Ed G. Coordinator of Boys' Soccer Program Wnek, Mike H. Registrar Lynch, Richard I. Travel Director Guerra, Joseph J. District Representative Miller, Dan K. Equipment Manager Paris, Tim L. Director of Coaching and Player Development Kruszewski, Josh M. Soccerfest Treasurer TBD N. Referee Coordinator Mulone, Gene Source: Article 4 of Soccer Club of Guilford Bylaws The Nominating Committee Ed Greene Dan Miller Enrique Rivera
5 New Business 1) Travel Rec U12-U14 - Proposal on limiting rosters on 8 v 8. a) Yea 7 2) Nicaraguan program information to be posted on SCOG website is being proposed. a) Yea 9 3) Donating used equipment 4) Photo sessions Talbots is doing Lacrosse photos. Proposal to do SCOG photos. a) Yea 8 5) Proposal for girls to play up at younger age groups so they can play with grade level peers. a) Approval is Unanimous 6) Have members accept a code of conduct for players and parents upon registration. Motion To Adjourn Motion to adjourn by Joe Guerra at 8:46 PM.
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