Motion to Accept Minutes September 8, 2016 Board Meeting: Jillian Scheer

Transcription

1 Valley Youth Hockey Association Board of Directors Meeting Minutes October 4, 2016 Called to order: 6:40 Present: Jillian Scheer, Michael Shaffer, William Sanzone, John Sacks, Ray Wimer, MP Walsh, Lillian Jeng, Tim Jennings, T.J Pelsue, Randy Denton, Garth Werner, Kevin Cooke, Catherine Polhamus, Belinda Steeprock, Jamie Sasenbury Absent: Henry Dotterer Motion to Accept Minutes September 8, 2016 Board Meeting: Jillian Scheer ed to all Board members prior to meeting Motion to accept: Tim Jennings, 2 nd T.J Pelsue Financial report/budget update: Mike Shaffer ed to all Board members prior to meeting for review Motion to accept: Kevin Cooke, 2 nd John Sacks 39 players still not paid in full. 15 of those are on a payment plan, 13 we are working with the coaches of the kids, 8 we are working with board and family, 3 are not allowed on the Ice at this time. Registration: Kevin Cooke 343- registered players 21- first strides 5-first goals 25 -ip/mini mites

2 54-mites Squirts: 10u Projected 52 registered 57: 31 players for 2 Snowbelt, 26 players for 2 travel Peewee:12u Projected 55, registered 61: 32 players for 2 Snowbelt. 29 players for 2 travel Bantam: 14u Projected 67, registered 70: 21 players for 1 Snowbelt team, 49 players for 2 travel Kevin is working on Birth certificate compliance he would like to come up with a date they are all due and if families are not in compliance they will not allowed to be able to skate until they are in compliance. We will have 1 Midget independent team: 13 players and 1 goalie Head coach: Murray Stout Assistant coach: Kwame Amankwah Photographer: John Sacks Best Eye looks like the best choice so we are going with them. They are committed to having them delivered by Christmas Ice Availability: Lillian Jeng The schedule has been reworked in case of another Bantam Snowbelt team. We have to know by the end of this week if the additional players will be coming to the organization. Jersey s: Randy Denton Order 5 went out today- This order should be in by mid-november. Orders 1 and 2 have been delivered. We will use the old jerseys until we receive ordered jerseys

3 Disciplinary: Randy Denton 9/10/2016: game misconduct hit to head- resolution was a first verbal warning Ice contract: John Sacks Contract with City is going to be signed and mailed back to them Contract with Onondaga Nation: Zach will bring our contract back to the Board for approval: 3 year extension also looking to see if we can go later on the weekdays until 9:30. Mite Jersey: They have been ordered, should be in next week. Tournament Committee: Turkey Tournament: Katie Polhamus As of today we have Midstate White, Lysander, Binghamton and possibly Skaneateles are interested in the tournament. Seaboard graphics is coming up with a design for the pin and shirts. We will be selling long and short sleeve tee shirts and sweatshirts. They will also do banners and are able to do swag bags as well if we want. We will also be able to use the sign outside of the nation rink to promote the Turkey Tournament. MP Walsh: Sanctioning is in for all Scheduled tournaments, it is taking a little longer to get approved. Safesport and Background checks: Tim Jennings Motion to include reimbursement to include team managers and all board members

4 Background checks shall be reimbursed for all those required to complete them, including managers and board members. Motion to accept: Tim Jennings, 2 nd T.J Pelsue Divider board signage: Tim Jennings Shoppingtown Barber, Morgan Stanley, Crouse, SOS and Buckley Rd. Pediatrics have all made donations and the logos will be added to the divider boards. Pro Shop at the Nation: We would like to see if there is a way we can contact with the nation to see if we can sell our merchandise in the shop. Will contact Zach to see if we can sell it to them and they can sell or come up with something that works for both of us. Coaching update : Jamie Sasenbury Almost all coaches have been certified and background checks have been completed. Fundraiser: Mike Shaffer Nothing New Bylaws: MP Walsh Rob Finger is working with an attorney and MP has not had any input or communication so she is resigning from the Bylaws committee. No update to give John is going to contact Rob to see what is going on. Snowbelt Checking: John Sacks Snowbelt wanted all the leagues to come up with a decision for their respective Snowbelt reps to vote on whether checking should be stopped in Snowbelt. Motion to Stop Checking is all Snowbelt Vote: In Favor - 7, Opposed - 1, Abstain - 0; Motion Passed

5 Audra will vote to Stop checking when it is brought up at the Snowbelt meeting. We need the information on the Mandatory Coaches meeting that is mandatory and supposed to be sometime this month. Motion to dismiss 8:54 pm.