STMA Youth Hockey Association Board Meeting March 9, 2015

Transcription

1 STMA Youth Hockey Association Board Meeting March 9, 2015 Board Members in Attendance: Called to Order - 7:10 called to order by Josh Opiola Approve February Meeting Minutes - approved Consent Agenda set the agenda for March Meeting: Approved Sam/Kristen Gambling Report - Dana Berg Dana made motion to approve March cash payments Karl 1st/Jenny 2nd. Approved Gambling Notes below. Open Forum Steve Gapinski - District 5 Director. Gave big shout out and thank you to STMA for hosting PeeWee Regional Tournament and how well it went. Steve is concerned with the reputation STMA hockey is getting and wanted to make us aware. Chris Hansen updated on 2nd sheet of Ice. Working closely with the National Sports Center and presented a feasibility study which said yes we should be able to do this. Passed the next phase on how this is funded so now we need to come up with a business plan. Needs our help to continue the support behind this. We have gotten great feedback from the Arena Board and support from both the St Michael Mayor and Albertville Mayor. Terry Evavold, VP of Hockey Operations for MN Hockey. Talked to us about creating a Director Of Hockey Operations position which is 1 person focused directly on the game of hockey and will be a leader in helping to grow ONLY the game of hockey with in The Association. There is a 2 day training seminar May at the Marriott West and the cost is $275 which may be refunded back to association. The biggest challenge in filling this position is finding the right person who has a long term vision. This person would deal solely with hockey, this is a non board position and needs to be someone who can focus on kids development and start training our kids under the STMA flag instead of going elsewhere to find camps and training. This is a paid position ($12,000-$20,000). He recommends talking to other associations that already have this in place, i.e. Alexandria and Moorhead. Written Coordinator s Reports District 5 Report - Karl Anderson Initiation Kevin Jocelyn and Jenny Bilicki Squirt - Kari Wise PeeWee - Sam Rasmussen Bantam - Matt Fitch Girls Coordinator - Matt Weimer

2 Registration - Kristen Huber/Jess Vankuyk Website/PR Heidi Schendt STMA s Academic Excellence Program Dawn Brommer Fundraising - Tammy Tupper Sponsorship - Joe Schwartz Volunteer Kris McDonald Team Manager Coordinator Holly Roos Equipment - Matt W/Jeff P SafeSport Wade Parkin Ice Scheduler Erika Zins Mite Ice Scheduler - Jenny Bilicki Dryland Manager Report Tony Christensen Dryland Scheduler - Sharon Oakvik Knight to Remember - Bill Robinson/Zeke Berg Volunteer shifts are on DIBS Working on volunteer hours. Teams are wrapping up their season and the hours are trickling in. I will be updating all hours over the next couple of months. Please be patient I have 475 skaters to take care of. As always if you see a discrepancy please contact me directly. Junior Gold Jim Helgestad, Coordinator The STMA Jr Gold team finished their most successful season to date in late February at the JR Gold Playdowns (AKA - Regions) held at the Schwan Super Rink in Blaine. They finished the season with a record of 23 wins, 11 losses and 6 ties and fell just one game short of qualifying for the State Tournament with a 2-4 loss to Minnetonka at the Playdowns. During the course of the season they played in four tournaments in which they brought home three first place (championship) trophies and a consolation championship trophy compiling an impressive tournament record of Thank you to everyone who supported STMA Jr Gold this season and congratulations to the players and coaches on their success!! High School Boys - Jeannie Putnum, Secretary The boys high school hockey team had the most wins this season in the history of the team with 21 and for the first time they won the Mississippi 8 Conference Championship title.

3 High School Girls - David Stanton and Krisha Friede Executive Board Reports President s Report Josh Opiola Org Chart was discussed. Looking to reallocate positions and clean up the redundant positions. There will still be 10 voting members. Get job descriptions to Jen by Friday. Josh and Jenny are the only returning positions. Jenny Bilicki recommended the mite scheduler and mite coordinator should be the same position. It was also discussed to get a VP of Communication which would be a 1 year term. Also discussed the VP of Player Development - create the position under the HOC and VP of Hockey - Build that role as Hockey Director?? The Coordinator positions would be applied and appointed by Board. The HOC Director Positions would support the Coordinators. Lots of discussions still needed so it was voted to move forward with the new org chart but to table until the next board meeting. Approved Kevin 1st/Sam 2nd. Hockey Development Report Paul Berning Secretary s Report Jen Tourville Nominations for Coach of the Year and Volunteer of the Year can be ed to me Treasurer s Report Jeff Swenson Big Thank you to Jeff for all he does!! from Josh Coordinator s Reports District 5 Report - Karl Anderson Knight to Remember - Bill Robinson/Zeke Berg 5 tickets left. Parking will be tough - take cabs. 11 shifts left to fill. Right now we are $6200 in the black. OLD BUSINESS NEW BUSINESS Initiation Facilities Committee Dryland Plans for Bill Weiser will be running for the next 2 years. The treadmill is gone and he will be sending out information on camps (posted on website). Adjourned Karl 1st/Jess 2nd - Approved Next Meeting is Monday, April 13th at MSE, Health Room D 400-7:00 Elections are held on April 27th at STME Cafeteria at 7:00

4 Gambling Report to STMAYHA Members Board Meeting Date March 9, 2015 Financial Close Date February 28, 2015 Reconciled Bank balance at financial close date $ 67, Cash start banks at Neighbors (pull tabs bar and booth, bingo) 7, Cash start banks at 152 Club (pull tabs, bingo) 3, Cash start banks at Space Aliens (pull tabs, bingo, meat raffle) 4, Fun Loss Receivable 3, Notes on Expenses Neighbors Rent Miscalculated rent in Feb for Jan. Need to approve an additional $518 this month for the amount paid last month Storage Nothing is available right now, put on a waiting list and may see something open up in the Spring Neighbors Booth Approved $2500 in November, spent $2,122 $1,136 in Dec, $665 in Jan and $321 in Feb. Need to add one more door to cover the safe. Space Aliens Setup Approved $880 in January and $500 in February = $1,380, spent $1,305 $750 for a license scanner, $86 for a bingo cage, and 2 months of the machine rent. Asking for an additional $250 for the wireless microphone purchased for bingo. Gambling Control Board Compliance Review 2/17 Met with Kristine Koesling, our compliance officer Everything went well some findings need to create an action plan Update on scholarships from gambling account

5 Site Updates All is going well overall! The booth is hopping and doing well! Space Aliens is slowly but surely picking up. Lots of opening for March/April/May remind your teams to go sign up and get their hours! Also remind people we have paid positions (bingo paperwork, bingo caller, meat raffle caller) in case they are interested in working off their hockey bill. Working on AFCD Bingo applications and arranging to have BEER! Other This Year vs. Last Year numbers our Gross Profit is up 20%, while net income is up 3%. The primary drivers are increased expenses related to payroll and equipment purchases (Booth and Space Aliens) 3/16/15 court appearance for defendant in 152 Club felony theft

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