Captain s Packet. 8th Annual HERO Ride For Life Tehama District Fairgrounds April 2, Co Sponsored by: Red Bluff Bull & Gelding Sale

Transcription

1 Captain s Packet 8th Annual HERO Ride For Life Tehama District Fairgrounds April 2, 2016 Co Sponsored by: Red Bluff Bull & Gelding Sale

2 Team # TEAM REGISTRATION FORM Entry Deadline: March 15, 2016 Event Date: Saturday, April 2, 2016 Tehama District Fairgrounds 9 am to 3:30 pm Team Name Team Captain(s) Phone Please check the category that best describes your team: Q Family Q Civic Organization Q Government Agency Q Church Q Fraternal Organization Q Professional Association Q School Q Social Organization Q Neighborhood Q Military Q Cultural Organization Q Social Service Agency Q Corporation Q Non-profit Organization Q Small Business Q Healthcare Q Sports Club QOther Please mail to: Northern California HERO Ride For Life P.O. Box 302 Red Bluff, California Please print names & addresses below. Return once completed. Call to make changes. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ #1) Name T-Shirt Size: (circle one) Youth S M L Adult S M L XL #2) Name T-Shirt Size: (circle one) Youth S M L Adult S M L XL

3 #3) Name T-Shirt Size: (circle one) Youth S M L Adult S M L XL #4) Name T-Shirt Size: (circle one) Youth S M L Adult S M L XL #5) Name T-Shirt Size: (circle one) Youth S M L Adult S M L XL #6) Name T-Shirt Size: (circle one) Youth S M L Adult S M L XL #7) Name T-Shirt Size: (circle one) Youth S M L Adult S M L XL #8) Name T-Shirt Size: (circle one) Youth S M L Adult S M L XL Only those submitting their team registration and roster by March 15 can be guaranteed t-shirts

4 Donor Form for Participants Saturday, April 2, Tehama District Fairground, Red Bluff, CA Participant Name Address Work Phone Home Phone /State/Zip Team # and Name Complete this form by asking people to sponsor you for a single amount, regardless of the distance you may cover. Turn in your donations at the event. Make checks payable to American Cancer Society. Donor forms Do Not need to be turned in. Date Paid Name Address / / State Zip Amount TOTAL:

5 Team Captain Volunteer Job Description SUMMARY: To recruit and build a team of 5-8 members and horses from family, coworkers, club members, friends, etc. To educate team members about the Ride For Life, explain what to expect during the event. Also, insure donations are collected prior to the event and are ready to be turned into the morning before the event has started. Team Captain should make sure that all team members understand their responsibilities. TEAM CAPTAIN RESPONSIBILITIES Recruit a team of 5-8 members and their horses. Call or you can check out our website at if you or a team member has any questions, or if you need to review the event schedule or packets. Become familiar with the American Cancer Society s mission and local programs. Complete the Team Registration form completely with names, addresses, and phone numbers. Return it to Ride For P.O. Box 302 Red Bluff California no later than March 15, Call with any changes or questions. Have each team member sign the wavier and have them already to return the morning of the event. Distribute Team Member Packets to each member of your team. Plan for your team s logistical needs...what is your team s theme, who will bring the decorations, camera, tables, etc. Hold team meetings to decide what will happen the day of and make the day more organized for you and your team.

6 TEAM CAPTAIN CHECKLIST W Recruit team members immediately. Recruit 5-8 team members and their horses. If you have more than 8 people interested, then make 2 teams! Bring more people into the fun. Tell team members the rules and specifications of the relay and insure that everyone knows to only walk. Tell them that the event is a relay the 7 hour event is divided between 5-8 riders. Tell team members that this is a great opportunity to help out so many people, in only a day! A $100 per team member guarantees a great t-shirt that commemorates the meaning of your contribution. As team members sign the registration sheet, give each person a team members packet which contains all the forms they will need to participate. Additional forms (donation forms, receipts, donation envelopes, etc ) can be obtained from our website at or by contacting a committee member. Encourage team members to begin collecting donations today! Remind team members that prizes are awarded to individuals and teams who raise the most money. Donations must be turned in at the event for participants to be eligible for these prizes. This is not a pledge event - donations are collected prior to the event. Encourage team members to raise as much money as possible and to really get into the spirit of things!

7 How To Recruit A Terrific Team Organize a Presentation Invite everyone you know, ask them to bring a friend. Serve refreshments Ask another Relay volunteer to attend Ask a cancer survivor to speak Ask for completed registration forms at the end of the meeting Recruit Co-Leaders to help spread the word and build bigger/ multiple teams Use posters/ flyers to help spread the word Ask everyone face to face it works! Dedicate your team to a cancer survivor from your company or organization Highlight cancer survivors and team members in company newsletters, staff meetings, etc. Create a Team Theme Use a horse related/ horse sport theme (e.g. Stride With Pride, Riding for a Cure) Use a cancer theme (e.g. Ride for Life, Hoof Out Cancer) Use a humorous/entertaining theme (e.g. Roaming for a Cure, Hawaiian Luau)

8 HERO Ride For Life Team Theme Ideas Mardi Gras Haunted House Halloween Sports Jungle Theme Costumes Rose Bowl Beanie Babies Christmas Jetsons Favorite Movie Stars Beach Theme Hawaiian Game Tent Aliens/Space Western Cancer Control Tent Casino Theme Beach Party Disney Dogs Hollywood Movies Great Outdoors Teddy Bears Gilligan s Island Flinstones Dance Party Man/Woman Carnival Smokey the Bear 50 s 80 s Nautical Biker Babe Hillbillies Dressage Bowling John Wayne Cops Winter Wonderland Punk Rockers PJ s/slumber Party Mimes Moms & Dads Jurassic Park Jail Storybook Characters Bride/Groom Clowns Spies Patriotic Hippies Star Wars Star Trek Looney Tunes Chef s Rock Stars Cowboys/Indians M & M s

9 Ride For Life Fact Sheet WHAT IS IT? This will be the 8th Annual Northern California HERO Ride for Life. HERO Ride for Life opens up a whole new opportunity for bringing together an untouched group of people under one cause. Never before have horse people of every discipline been able to join together and fight for one cause. The relay will consist of teams of 5-8 people and their horses taking turns riding around the Tehama District Fairground Racetrack at a walk. The goal of the Northern California HERO Ride For Life is to raise money that will aid in finding a cure for cancer. The relay reminds us that progress has been made in the fight against cancer and that everyone who participates is making a difference! TEAM PARTICIPATION: Participants in the Northern California HERO Ride For Life form teams comprised of 5-8 horse and rider pairs. Each member of every team takes turns lapping the track, walking their horses on team assigned shifts. Each team is required to keep one team member on the track at all times. If the rider is under 18, they will be required to wear a helmet. All horses must be kept at a walk at all times. Team members are asked to raise an individual minimum of $100 each to receive a t-shirt. Getting your team involved in the Ride For Life is what the event is all about, so above all, brining your spirit, your hope and excitement. CEREMONIES: The HERO Ride for Life opens and closes as every participant from every team walks the first lap in silence together, as well as the closing lap of remembrance. Everyone joins together for the first and last lap to signify coming together for an important cause. The opening and closing ceremonies are simple and are meant for everyone to feel the importance of the difference they are making. A survivors lap will be held immediately following the opening first lap. WHY DO IT? 1 in 3 Americans will get cancer in their lifetime. 1 in 8 women will be diagnosed with breast cancer. Everyone is personally affected by cancer, sooner or later. Today, slightly more than half of cancer patients survive. This survival rate can be increased through more research and greater community awareness of health issues. The HERO Ride For Life gives everyone an opportunity to fight back- to make a difference in the battle against cancer! JOIN US!!

10 Ride For Life Messages Relay For Life began in Tacoma, WA when Dr. Gordon Klatt walked around a track for 24 hours. He raised $27,000 for the American Cancer Society.and the Relay for Life was born. Relay for life is the largest nonprofit fundraising event in the world. Money raised through HERO Ride For Life helps to fund the American Cancer Society programs and services. Thanks to relay, we have our state of the art information system through a website or you can call ACS-2345 which is open 24/7 to answer questions, give information or just allow cancer patients and their families someone to talk to. People everywhere can access these services at no cost. You are the American Cancer Society! ACS programs and services depend on the efforts of volunteers. Without You. ACS would not be the leader in the fight against cancer. The HERO Ride For Life is a unique and fun way to raise money for the fight against cancer. We hope that by having this event open to a different public, we will hit a whole new level of people to help this cause.

11 RULES & REGULATIONS 1. All riders must sign Fairground and ACS liability release. 2. Riders are reminded that horseback riding is an inherently dangerous activity and that the use of properly fitted, approved riding helmet may prevent serious head injury. 3. Recommended -Riders should wear a properly fitted, approved riding helmet at all times when mounted horseback. If you are riding as a 4-H member or with a 4-H Group you are required to wear a helmet per 4-H State Rules. 4. Horses must remain at the walk at all times on the racetrack in moving to and from the racetrack. 5. No smoking in or around barns or while mounted, no smoking at all during this event. 6. No dogs. 7. No spectators on racetrack. Lead line handlers and side walkers okay. 8. Except for restroom all other buildings and facilities are off limits to riders. 9. Do not tie along the track or to any fence. 10.Please keep your horses vaccinated and only bring healthy horses to our ride. 11. Stalls will not be provided. If you require overnight accommodations please contact the Tehama District Fairground ahead of time to make arrangements for overnight (530) Water will be available but you may prefer to bring your own bucket. 13.Make sure all team members have a schedule for the riding. First team member and team captain must check their team in no later then 7:30am Saturday morning. 14.Each team will be provided numbers for riders and horses. Each rider must wear number on their back, and/or a number also for the saddle pad if necessary.

12 15.Bring money to purchase food and/or merchandise. Lunch is provided and many teams have onsite fundraising. 16.Its best to leave valuables at home, but if you have them in your area, make sure to have a team member watch over them at all times. 17.Choose a team name and theme to decorate your area with. Get into the spirit of things and have fun following your theme! 18. You may bring your own ice chest. Please remember that alcoholic beverages and smoking are prohibited at all times. If alcoholic beverages are found, your team will be asked to leave and the police will be informed. 19. Bring chairs or covers to keep your team out of the sun/rain during the day, please make sure to not have them too large and also to have everything tied down, so as not to scare the horses. 20. Clean up trash and annoyances when you see them. Littering starts with one person ignoring the trash so don t be that person. Clean up! 21. Have respect for yourself, your team, your horse, and others around you. By having respect for everything and everyone, you in turn gain respect, so please be respectful to the facilities and people. 22. Please, use common courtesy and good old horse sense while riding and using the Tehama District Fairground facility. 23. There will be an award for the best team theme. Please remember: no flags or flapping objects that might spook other horses.

13 HERO Ride for Life Schedule of Events 7:00am -8:30am - Sign up, tack up, warm up, and set up. 9:00am - Opening lap of togetherness. Everyone should be prepared to ride in this first lap. 9:00am-3:30pm - HERO Ride for Life. Each team has a person riding on the track at all times during the eight hour event. 1:00pm - Dummy Roping Competition 3:30pm- HERO Ride For Life closing ceremony and ending lap of everyone coming together and riding the last lap together. 4:00pm-5:30pm - Clean up facilities, pack up, and head out. There will be numerous events going on throughout the day. Be sure to get a detailed schedule of events at the registration booth the day of the event or follow us on the

14 Relay For Life Cash Donation Receipt Name: Address: Amount: Date: Received by: Receipts are for cash donations only. If you pay by check or credit card a receipt will be sent to you by the ACS division office. All donations are tax deductible to the extent allowed by law. Our non-profit number is Relay For Life Cash Donation Receipt Name: Address: Amount: Date: Received by: Receipts are for cash donations only. If you pay by check or credit card a receipt will be sent to you by the ACS division office. All donations are tax deductible to the extent allowed by law. Our non-profit number is Relay For Life Cash Donation Receipt Name: Address: Amount: Date: Received by: Receipts are for cash donations only. If you pay by check or credit card a receipt will be sent to you by the ACS division office. All donations are tax deductible to the extent allowed by law. Our non-profit number is

15 RELEASE AND WAIVER OF LIABILITY AGREEMENT I, (PARTICIPANT) Acknowledge that I have voluntarily applied to participate in the following activities being held at the Tehama District Fair: Northern California HERO Ride For Life Also, I release from any liability the Red Bluff Bull & Gelding Sale and Board Members, the American Cancer Society and Northern California HERO Ride For Life Board of Directors, Committee Members and Sponsors. I forever release the Fair, the State, the County, the Lessor and fair affiliated organization, and their respective directors, officers, employees, volunteers, agents, contractors, and representatives (collectively Releasees ) from any and all actions, claims, or demands that I, my assignees, heirs, distributees, guardians, next of kin, spouse and legal representatives now have, or may have in the future, for injury, death, or property damage, related to (i) my participation in these activities, (ii) the negligence or other acts, whether directly connected to these activities or not, however caused, by any Releasee, or (iii) the condition of the premises where these activities occur, whether or not I am then participating in the activities. I AM AWARE THAT THIS ACTIVITY MAY BE A HAZARDOUS ACTIVITY AND THAT I COULD BE SERIOUSLY INJURED OR EVEN KILLED. I AM VOLUNTARILY PARTICIPATING IN THIS ACTIVITY WITH KNOWLEDGE OF THE DANGER INVOLVED AND AGREE TO ASSUME ANY AND ALL RISKS OF BODILY INJURY, DEATH OR PROPERTY DAMAGE, WHETHER THOSE RISKS ARE KNOWN OR UNKNOWN. I VERIFY THIS STATEMENT BY PLACING MY INITIALS HERE: PARENT OR GUARDIAN S INITIALS (if under 18) I HAVE CAREFULLY READ THIS AGREEMENT AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND NORTHERN CALIFORNIA HERO RIDE FOR LIFE, NOTHERN CALIFORNIA REINED COWHORSE ASSOC, AMERICAN CANCER SOCIETY AND TEHAMA DISTRICT FAIRGROUNDS AND SIGN THIS AGREEMENT OF MY OWN FREE WILL. If signed by Parent or Guardian: I verify that the dangers of the activities and the significance of this Release and Waiver were explained to the Participant and that the Participant understood them. Executed at, California on (date) PARTICIPANT/RELEASOR PARENT/GUARDIAN Address: Address: IF YOU ARE UNDER 18 YEARS OF AGE, YOU AND YOUR PARENT OR GUARDIAN MUST SIGN AND INITIAL THIS FORM WHERE INDICATED