WRU Women and Girls Handbook

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1 WRU Women and Girls Handbook

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3 Welcome to the season for women and girls rugby. Having joined the Welsh Rugby Union (WRU) mid-way through last season I have been able to see first-hand all the great work that goes into women and girls rugby and the huge development potential that it has. Growth is happening and if we ensure this continues in a sustained way, we will have a sport that not only women and girls but everyone in Wales can enjoy and be proud of. This increase and interest in the game is across the whole pathway from the crucial community and grassroots element through to the international end of the game. This year we will look to trial some new approaches to the development of the game and I ask that we all work together for the good of the game. Some things may work and some might not but if we give it the best shot, with the energy that I have witnessed to date we can achieve something truly special. With the Olympics taking place next summer and GB securing a place, we will continue to get exposure like never before, and it is vital as guardians of the game that the WRU and clubs continue to nurture and foster participation across the country in ways that suit women and girls needs and expectations. Alongside an expanded league programme driven by you the clubs, a new U18 s league and U15 s merit table and an enthusiastic league management group and committee structure, it really will be an exciting season ahead. Please keep in touch, let me know how we can help you and let us know all of your good news stories. As clubs you can create your own events to attract people to the game. The WRU are able to support the promotion of such events via and the Women s call to action #tryourgame. Good luck for Caroline Spanton WRU National Manager Women s Rugby 3

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5 CONTENTS 1. Season structure 2. League rules 3. League variations 4. Cup rules 5. Protests & disputes 6. Disciplinary sanctions 7. Code of conduct 8. Pre and post match protocols 9. Player registration and transfer regulations 10. Player permits 11. Overseas/cross border fixtures 12. Scratch & charity games 13. Prohibitions 14. Seven-a-side competitions 15. Annual closed season 16. Funding opportunities 17. Useful contacts 18. Club contacts 5

6 1. Season structure National Leagues North League Senior Region Youth Leagues U18's Region National 06-Sep League 1 Open UKSG 13-Sep League 2 Open FIRA U18's 20-Sep Open Open Festival 27-Sep Open Open Festival League 1 04-Oct League 3 League 1 Open 11-Oct League 4 Open League 2 18-Oct League 5 League 2 Open Regional 1 25-Oct Open Open Regional 1 League 3 01-Nov League 6 League 3 Open 08-Nov Cup 1st round Cup 1st Round League 4 15-Nov League 7 League 4 Open Regional 2 22-Nov Open Open Regional 2 League 5 29-Nov League 8 League 5 Open 06-Dec Cup Open League 6 13-Dec League 9 League 6 Open Regional 3 20-Dec Open Open Regional 3 Open 27-Dec Open Open Open 03-Jan League 10 Open Open 10-Jan Open Open East v West Open 17-Jan Region Cup Region Cup League 7 24-Jan Region Cup Region Cup Open 31-Jan Region Cup Region Cup League 8 07-Feb Open Open Open Regional 4 Ireland 14-Feb Open Open Regional 4 Open Scotland 21-Feb Region Cup Region Cup Open Regional 5 28-Feb Open Open Regional 5 Open France 06-Mar Open Open Regional 6 Open Regional 6 13-Mar Region Cup Region Cup Open England 20-Mar Open Open Open Italy 27-Mar League 11 Open Open Easter 03-Apr Cup QF Cup QF League 9 10-Apr League 12 Open Open 17-Apr League 13 Open League Apr Cup SF Cup SF Open 01-May Open Open Regional 7s Open Regional 7s Mayday 08-May Open Open Regional 7s Open Regional 7s 15-May League 14 Open Open 22-May Cup Final Cup Final Cup Final 29-May Spring B/H 03-Jun Awards 6

7 2. League rules 1. Description The Competition will be called The WRU Women s National League (hereinafter the League ) 2. Form The Regional League will be comprised of 2 Divisions: i. Senior Regional Championship U18 s Regional Championship The Senior League will be comprised of 6 Divisions: i. Premiership Division 1 i Division 2 iv. Division 3 v. Development League - North vi. Development League South The Youth League will be comprised of 3 Divisions: i. East League i West League North League a. Regional Leagues i. The Regional League will run between 18th October 2015 and 6th March All league fixtures must be completed between these dates. b. Senior Leagues i. The Senior League will run between 6th September 2015 and 15th May All league fixtures must be completed between these dates. c. Youth League i. The League will run between 27th September 2015 and 15th May World Rugby Under 19 Law variations and Player Pathway rules apply to League matches. i Women s League rules apply to League Matches, with the exception of the variations listed in Chapter Entry conditions a. Clubs that enter the League must have registered their team with the WRU. b. Clubs participating in the League must comply with: i. The Rules contained herewith The Regulations and Resolutions of the WRU 7

8 i iv. The By Laws, Resolutions and Regulations relating to the Game of World Rugby The Laws of the Game c. Clubs entering the league for the first time: i. Clubs must have 15 registered players before it can enter the Senior League Clubs must have 12 registered players before it can enter the Youth League i Clubs must be actively playing for 3 months before it will be allowed to transfer players from other clubs 4. Responsibilities for organisation a. The League will be organised and administered by the WRU b. The WRU shall carry out the organisation and administration of the League through the appointment of a League Secretary and a Competition Committee. c. The League Secretary shall organise the League on a day-to-day basis. d. The Competition Committee, which shall comprise of 1 member from each region, and other reps as defined by the Terms of Reference shall consider matters of policy and settle disputes relating to the rules contained herein as they arise. The Competition Committee shall be representatives of the clubs that play in the Leagues and be appointed by the WRU annually. e. When cases of an urgent nature occur the Chair of the Competitions Committee, in consultation with the League Secretary, shall have absolute discretion to deal with these cases. Decisions made by the Chair and the League Secretary in such cases shall be binding. 5. Eligibility to participate a. Clubs i. The Club to which the team is affiliated must have registered its team with the WRU before it shall be eligible to play in the League. b. Players i. A player will not be eligible to play in the League unless she is registered with the Club that she is representing in a League match, or i She plays in the League on permit for a Club, with the permit being granted by the Club with whom she is registered. See Chapter 10 for player permits A player must be 18 years old to be registered by a Club as a Senior player and become eligible to play for a Club in a League fixture. The only exception to this strict rule applies to players who are registered with the Regional U18s programme. A Regional player may play on permit for a Club while still 17 years old provided that the player has been given the written approval of her parent(s) or guardian(s) and the National Women s Head Coach to play for a Club in a League match. Please write to redwards@wru.co.uk 8

9 iv. An Under 18 s player must be aged 15, 16 and 17 (school years 11, 12 and 13) as of 1st September at the start of the season. Players are not permitted to play senior rugby until their 18th birthday except in the case of players selected for Wales Under 20s or Seniors with the consent of the National Women s Head Coach. v. Only those players named on the team sheet which the Club has submitted to the match official prior to the match will be eligible to play in a League fixture. vi. Each region shall submit a list of all squad players to the National Manager Women s Rugby prior to the beginning of the Regional Championships. Players may not transfer to another region after their name has been submitted. Players can be added to the list at any time as the season progresses. v. Regional eligibility: To ensure we build four strong regional programmes to develop our future talent, the following eligibility will be in place for 2015/16. You cannot transfer to another region at any point mid-season. We will work with North Wales to build a development programme with the longer term aspiration of having a RGC Region. Eligibility - You will play for the region of your place of birth Dispensation: Dispensation can be requested by writing to the National Manager Women s Rugby stating why you would need to play for an alternative region. Where positional clashes occur and therefore to ensure the best playing and development opportunity for a player, the National Women s Head Coach will request she plays in a different region. Exiles 6. Finance You will be placed in a national pool and the National Women s Head Coach will distribute players across the regions and ensure that positional factors are considered. You will be able to appeal a decision by writing to the National Manager Women s Rugby stating the reasons why you would need to play in an alternative region. a. Home teams will retain all gate receipts for League matches. b. The Away teams will be responsible to meet the costs of their travel to play League matches. c. For journeys over 60 miles (round trip), the WRU will make a contribution of 2.10 per mile. (not applicable to Regional Championship or Youth League) 7. General rules a. Fixtures i. All League fixtures must be played and each Club must complete its programme of League fixtures. 9

10 i iv. In the event of a League fixture not being played on the due date either because of postponement or abandonment, the failure to play the fixture must be reported to the League Secretary on or before the date of the fixture. When the League Secretary receives a report they will inquire as to the reason for the non-completion of the fixture. If the League Secretary deems that a Club was at fault for the noncompletion of a fixture, an automatic sanction of a deduction of 4 league points shall be imposed. If the sanctioned Club deems this to be inappropriate, they may dispute by following actions outlined in Chapter 5 (except Youth League). Where a match has been abandoned, Clubs can mutually agree that a result may stand and that agreement is endorsed by the League Secretary. If clubs fail to agree that a result may stand, a Committee of Inquiry will be asked to review the match and decide whether the score is to stand or not. League matches must be played on the designated dates unless postponed due to ground or weather conditions or, if it has been postponed by mutual consent of the participating Clubs with the prior agreement of the League Secretary. Such agreement must be made at least 3 days before the date of the due fixture. v. If a League match is due to be postponed due to ground or weather conditions, every effort must be made to reverse the fixture. vi. Postponed or abandoned matches must be rearranged and played no later than 15th May 2016, notice of the agreed rearranged date must be sent by both Clubs to the League Secretary within 10 days, the League Secretary will set a date for the new fixture and advise both Clubs accordingly. b. Declaration of winners i. The winners of a match will be the team that has scored the greater number of points at the end of the match. League points will be awarded as follows:- Win 4 points Draw 2 points Loss- 1 point provided that the losing team is within 7 points of the winning team at the end of the match. Bonus Point - A team that scores 4 or more tries in a match will gain a bonus point. c. League placings i. Divisional placings will be decided on the basis of League points gained in the season. Where Clubs have gained an equal number of League points, the Club that has recorded the most wins shall be given preference. If the number of wins is equal, the higher place will be determined by the results between the two Clubs in the League, the Club that won those two matches, or if the Clubs have won one match each then the Club with the most points scored in the two matches will take the higher place. If the Clubs are still equal then the Club with the higher points for/against ratio will be the higher placed Club. The points for/against ratio will be decided by dividing the points awarded by a Club in the League season by the points awarded against that Club in a Season. 10

11 Where games have not been played by the cut-off date due to weather conditions etc. then the league will be decided by League Points Ratio. This is calculated by dividing the numbers of points awarded by the number of games played in order to give average points per game. d. Duration of play i. Each match will be 80 minutes playing time, that is 40 minutes each half (Laws of the Game Law 5.1). At half time an interval of no more than 10 minutes is allowed (except Youth League See Player Pathway). e. Player numbers and replacements (except Youth League See Player Pathway) i. If a team names 15 players only, there is no requirement to name more than 3 players capable of playing in front row positions. i iv. If a team names 16, 17 or 18 players, 4 must be capable of playing in the front row i.e. if a team has 1 front row replacement it may name 3 substitutes. If a team names 19, 20, 21, or 22 players, 5 must be capable of playing in the front row i.e. if a team has 2 front row replacements it may name 7 replacements. Regional teams may name 23 players, 6 must be capable of playing in the front row i.e. if a team has 3 front row replacements it may name 8 replacements. v. Front row replacements must be listed on the team sheet prior to the match vi. If a team has no front row and elects to play uncontested scrums, or has no front row replacements that team may not play any substitutes. v If a player is substituted, that player must not return to the field of play even to replace an injured player except as a blood replacement or a front row replacement. vi If a referee deems during a match that it is unsafe to continue scrummaging and calls uncontested scrums, Teams may still use replacements providing front row cover was available at the beginning of the match. ix. If a Club elects to playing uncontested scrummages that Club will not forfeit the match. League matches may start using uncontested scrummages. If a Club elects to play with uncontested scrummages in 3 successive League matches the WRU will investigate the availability of suitably trained front row forwards in the club and recommend ways in which the Club can in future play with contested scrummages. x. The team electing to play with non-contested scrummages will not be allowed to use substitutes f. Match results i. The Home club must advise the League Secretary of the results of a matches played by telephone or by 6pm on the next day following a match, in the case of a Sunday fixture this will be by 6pm on the Monday following the fixture. Both Clubs playing in a match must send the completed results sheet by or post to the League Secretary, no later than 3 days after a match has been played. 11

12 3. League variations a. Premiership, Division 1, 2 & 3 i In the event of a team being short of players, a match can be played with a minimum of 12 players in a team. If a League match starts with one team fielding only 12 players the other team does not have to reduce its numbers from 15 players. If, because of injuries the team that has started with only 12 players is further reduced in numbers the match may continue provided that that team can maintain a front row and second row even if it has elected to play with uncontested scrummages. Coaches must agree, within reason and with consent of the referee, to the format of the game prior to kick-off. Signed team sheets to be handed to the referee prior to the game and the referee s decision is final. All disputes are to be brought to the attention of the League Secretary. b. Development league North and South i. League matches can be played with reduced numbers (minimum 10-a-side) with teams matching numbers at the start of the fixture. There is no requirement to further match numbers due to injury, suspension or sending off. When league fixtures are played with 14, 13 or 12 players, time is reduced to 35 minutes each way, or is played with 11 or 10 players time is reduced to 30 minutes each way. i iv. Teams must inform opposition at the soonest possible time if they are likely to begin a match with less than 15 players. Coaches must agree, within reason and with consent of the referee, to the format of the game prior to kick-off. v. Signed team sheets to be handed to the referee prior to the game and the referee s decision is final. All disputes are to be brought to the attention of the league secretary. c. Youth league i. Coaches must agree, within reason and with consent of the referee, to the format of the game prior to kick off. i Signed team sheets to be handed to the referee prior to the game and the referee s decision is final. All disputes are to be brought to the attention of the league secretary In the event of a club gaining a points lead over its opponent of 50 points, the match shall stop at that time with the club that has a lead of 50 points being declared the winner. 12

13 4. Cup rules 1. Description The Competition will be called The WRU Women s Super Cup (hereinafter the Competition ) 2. Form The Competition will comprise of 2 Tiers: i. Higher tier - Cup/Plate Lower tier - Bowl/Vase The Competition shall be played as a knockout competition. The Competition Committee shall complete a draw before each round to determine the fixtures. The first club drawn shall be regarded as the home team and gain home advantage. Higher tier The winning clubs from the first round will advance to the Cup competition. The losing clubs will advance to the Plate competition. Lower tier The winning clubs from the first round will advance to the Bowl competition. The losing clubs will advance to the Vase competition. 3. Entry conditions i. Clubs that enter the Competition must have registered their team with the WRU. Clubs participating in the Competition must comply with: a. The Rules contained herewith b. The Regulations and Resolutions of the WRU c. The By Laws, Resolutions and Regulations relating to the Game of World Rugby d. The Laws of the Game 4. Responsibilities for organisation a. The Competition will be organised and administered by the WRU b. The WRU shall carry out the organisation and administration of the League through the appointment of a Competition Secretary and a Competition Committee. c. The Competition Secretary shall organise the Cup on a day to-day basis. d. The Competition Committee, which shall comprise of 1 member from each region, and other reps as defined in the Terms of Reference. The committee shall consider matters of policy and settle disputes relating to the rules contained herein as they arise and shall be appointed by the WRU annually. 13

14 e. When cases of an urgent nature occur, the Chair of the Competition Committee, after consultation with the Competition Secretary, shall have absolute discretion to deal with these cases. Decisions made by the Chair in such cases shall be binding. f. A Club shall have the right to appeal to the WRU Regulatory Committee who are appointed by the WRU Board of Directors against a decision of the League Committee. Provided that the appeal is made in writing, addressed to the WRU Administration Department and accompanied by a cheque for 100 made payable to the Welsh Rugby Union Limited and received by the WRU no more than 14 days after the decision made by the League Committee is delivered to a Club 5. Eligibility to participate i. Clubs The Club to which the team is affiliated must have registered its team with the WRU before it shall be eligible to play in the Competition. Players a. No player may represent a Club in any of the competitions unless she is a registered member of that Club, or a permit has been granted See below 5.c. b. A player may not represent two different Clubs in the Competition. c. Permit players are only allowed from Clubs who did not enter the competition. d. If a Club plays an unregistered or ineligible player it will be disqualified from the competitions. e. In order to participate in the senior competitions during the 2015/16 season, a player must be at least 18 years old or if the player is a Regional Player she may play at 17 years of age provided that she has the permission of the National Women s Head Coach and her parent(s) or guardian(s). f. An Under 18 s player must be aged 15, 16 and 17 (school years 11, 12 and 13) as of 1st September at the start of the season. g. All players must be named on the team sheet submitted to the referee prior to the match. i Replacements a. Up to 7 replacements may be named for any Cup/Plate/Bowl/Vase fixture. A Club may play without any named replacements. b. If a Club names 15 players only, there is no need to name more than 3 players capable of playing in front row positions. c. If a Club names 16, 17 or 18 players, 4 must be capable of playing in the front row. d. If a Club names 19, 20, 21, or 22 players, 5 must be capable of playing in the front row. e. If all 5 front row players are used and further injury occurs, the match may continue with uncontested scrums and the result stands. f. If a team has no front row and elects to play uncontested scrums, or has no front row replacements that team may not play any substitutes. 14

15 g. If a player is substituted, that player must not return to the field of play even to replace an injured player except as a blood replacement or a front row replacement h. If a Club elects to playing uncontested scrummages, that Club will not forfeit the match. Cup matches may start using uncontested scrums. If a Club elects to play with uncontested scrums in 3 successive Cup matches the WRU will investigate the availability of suitably trained front row forwards in the club and recommend ways in which the Club can in future play with contested scrums 6. Finance i. Home teams will retain all gate receipts for Competition matches For journeys over 60 miles (round trip), the WRU will make a contribution of 2.10 per mile. 7. General Rules a. Fixtures. i. All Cup fixtures must be played and each Club must complete its programme of Competition fixtures. i iv. In the event of a Competition fixture not being played on the due date either because of postponement or abandonment, the failure to play the fixture must be reported to the Competition Secretary within 24 hours of the original date of fixture. When the Competition Secretary receives a report they will inquire as to the reason for the non-completion of the fixture. If the Competition Secretary deems that further inquiries are necessary they will call a meeting of the League Committee and if the League Committee finds that a Club was at fault for the noncompletion of a fixture it may if it deems appropriate impose, sanctions as hereinafter described. Where a Club is at fault of cancelling a fixture without a satisfactory reason, the Club will be disqualified from the competition and will not advance to the next round. Abandoned matches must be replayed unless the Clubs mutually agree that a result may stand and that agreement is endorsed by the Competition Secretary. v. Competition matches must be played on the designated dates unless postponed because of ground or weather conditions or, postponed by mutual consent of the participating Clubs with the prior agreement of the Cup Secretary. Such agreement to be made at least 3 days before the date of the due fixture. b. Declaration of winners Winners of the matches in each Knockout stage tie will be:- i. The Club which has scored the greatest number of points at full time. In the event of an equal number of points being scored by each Club at the end of the match, winners will be declared in the following priority:- a. The Club which has scored the greater number of tries. b. The Club which has scored the greater number of goals (converted tries). 15

16 i If after a. and b. have been applied and no clear winner has emerged, extra time of 20 minutes (10 minutes each way) will be played and the winners declared in accordance with i. and a. and b. iv. If the result is still a tie in the case of the first round, Quarter Finals and Semi Finals, a replay will take place within 14 days. If the result is still a tie then the winners will be decided on the toss of a coin. In the Final the result shall be declared a draw and the Cup/Plate/Bowl/Vase will be held by each Club for six months. c. Duration of play Each match will be 80 minutes playing time, that is 40 minutes each half (Laws of the Game Law 5.1). At half time an interval of no more than 10 minutes is allowed. d. Match results Both Clubs must advise the Competition Secretary of the results of any matches played by telephone, text or by 6pm on the next day following a match. In the case of a Sunday fixture this will be by 6pm on the Monday following the fixture. Both Clubs playing in a match must send the completed results sheet by post or to the Competition Secretary no later than 3 days after a match has been played. e. Protests and disputes Protests or disputes in respect of Competition matches whether provided for within this set of rules or not must be brought to the attention of the Competition Secretary within 24 hours of the match and confirmed in writing to the Competition Secretary within 48 hours of the match. The Competition Committee will be convened to consider each such protest or dispute within 7 days of receipt by the Competition Secretary of the complaint. f. Penalties and sanctions The Competition Committee shall in cases where it finds a Club in default of the rules herein have authority to impose sanctions upon a Club. The range of the available sanctions shall be:- i. The imposition of a fine The disqualification of a Club from the Competition g. Miscellaneous provisions i. In the event of a team being short of players a match can be played with a minimum of 12 players in a team. If a match starts with one team fielding less than 15 players, the other team does not have to reduce its numbers from 15 players. If, because of injuries the team that has started with only 12 players is further reduced in numbers the match may continue provided that that team can maintain a front row and second row even if it has elected to play with uncontested scrums (not applicable to U18 Cup). i iv. Coaches must agree, within reason, to the format of the game prior to kick-off. Teams must inform opposition at the soonest possible time if they are likely to begin a match with less than 15 players. Signed team sheets to be handed to the referee prior to the game and the referee s decision is final. All disputes are to be brought to the attention of the League Secretary. 16

17 v. Except by mutual agreement of the respective competing Clubs, the Quarter Finals and Semi Finals of the Cup, Plate, Bowl & Vase competitions will be played on the grounds of the Clubs drawn out first. This Club will be the Home Club. vi. Finals venues to be determined by the WRU. The WRU will determine the venue for the Final of the Cup, Plate, Bowl & Vase competitions. 5. Protests and disputes a Protests and disputes Protests or disputes in respect of League matches whether provided for within this set of rules or not must be brought to the attention of the League Secretary within 24 hours of the match and confirmed in writing to the League Secretary within 48 hours of the match. Competition Committee will be convened to consider each such protest or dispute within 7 days of receipt by the League Secretary of the complaint. b. Penalties and sanctions The Competition Committee shall in cases where it finds a Club in default of the rules herein have authority to impose sanctions upon a Club. The range of the available sanctions shall be:- i. The deduction of League Points from Club s total, the norm being the deduction of 4 points i iv. The imposition of a fine The suspension of a Club Expunging a Club s playing record for the season c. Appeals A Club shall have the right to appeal to the WRU Regulatory Committee who are appointed by the WRU Board of Directors against a decision of the League Committee. Provided that the appeal is made in writing, addressed to the WRU Administration Department accompanied be a cheque for 100 made payable to the Welsh Rugby Union Limited and received by the WRU no more than 14 days after the decision made by the League Committee is delivered to a Club. 6. Disciplinary sanctions All WRU Disciplinary sanctions apply (see WRU handbook). In summary, players who are sent off in Club matches in Wales will be allowed to continue playing until their case is dealt with by the WRU Disciplinary Panel. On receipt of the referees report, the Club will be notified by the WRU of the forthcoming hearing and the options available to the player. These options are: do nothing and accept the sanction, send in an account of the incident for consideration, or request a personal hearing. Should a player request a personal hearing for a red or yellow card offence, this request must be made in writing to the Disciplinary Officer at the WRU within 7 days of receipt of the Disciplinary Notice. A cheque for 100 made payable to the WRU Ltd is to accompany the request. This fee will be retained should the personal hearing prove unsuccessful. 17

18 The player and Club representative must attend the hearing unless directed otherwise. Whenever possible, the match referee should also attend the hearing. If a player does not request a personal hearing the Disciplinary Panel will proceed to deal with the misconduct specified in the Disciplinary Notice in the absence of the player. Whilst each case will be dealt with on its merits, the WRU will apply the World Rugby list of recommended sanctions for offences within the playing enclosure. The list of sanctions can be found in the WRU handbook. Players who are sin binned on three occasions during the season will be suspended for one week following notification from the WRU. If a player is issued with two yellow cards for technical offences in any one match, this will constitute a red card and the player will complete a two week suspension. In cases where one yellow card is issued for a technical offence and a second is issued for foul play, this will constitute being awarded a red card and the appropriate sanction will be determined by the Disciplinary Panel. To ensure these sanctions are applied, please ensure all red and yellow cards are shown for both teams on the Match Details and Results Form. 7. Codes of conduct For breaches of the codes of conduct the WRU Disciplinary Panel may impose such penalties as it deems appropriate but subject to the provision of Articles 14 to 17 of the Union s Memorandum and Articles of Association. In the 2015/16 season where a breach of the codes of conduct is proved the Disciplinary Panel will generally penalise by the imposition of a fine. The person submitting a code of conduct report will be requested to attend a meeting of the Disciplinary Panel. If they do not attend the Panel may proceed to a decision in their absence. The codes of conduct and the protocol for the game are as follows:- Code of conduct for players 1. Players shall accept and observe the authority and decisions of referees, touch judges, match officials and all other rugby Disciplinary bodies, subject to World Rugby Regulation 17 and shall not use crude or abusive language or gestures towards referees, touch judges, other match officials or spectators. 2. Players shall not abuse, threaten or intimidate a referee, touch judge or other match official, whether on or off the field of play. 3. Players shall not publish or cause to be published or make any public criticism of any match official or any other Team Manager, Club Official or any player, or employee of their or another Club, but will have recourse to the complaints procedure of the Union and which procedure should be adhered to. 18

19 4. Players shall not publish or cause to be published criticism of the manner in which the Disciplinary Panel handled or resolved any dispute or disciplinary matter arising from a breach of the Bye Laws, Regulations or Laws of the Game. 5. Players shall not do anything which is likely to intimidate, offend, insult, humiliate or discriminate against any other person on the ground of their religion, disability, sexual orientation or national or ethnic origin. 6. Players shall conduct themselves at all times in an ethical and professional manner and shall observe the highest standards of integrity and fair dealing and shall not engage in any conduct or activity on or off the field that may impair public confidence in the honest and orderly Conduct of a Match. 7. Players shall not commit an antidoping rule violation as defined in World Rugby Regulation Players shall promote the reputation of the game of Rugby Union Football and take all possible steps to prevent it being brought into disrepute. Code of conduct for Coaches/Team Managers/Club Officials 1. Coaches/Team Managers/Club Officials shall comply with the Laws of the Game, the Regulations of the World Rugby, the regulations of the WRU, the Rules of any Competition in which their club participates and their Club rules. Coaches/Team Managers/Club officials shall not encourage or incite any person (including other employees of their Club) to act in breach of the same but shall take all possible steps to ensure that they comply with them. 2. Coaches/Team Managers/Club officials shall use best endeavours to ensure that there is in force at their Club a fair and effective disciplinary policy applicable to players and other employees under their control and that it is applied consistently. 3. Coaches/Team Managers/Club Officials shall take all reasonable steps to ensure that Players and/or other employees under their control accept and observe the authority and decisions of match officials. 4. Coaches/Team Managers/Club Officials shall not publish or cause to be published or make any public criticism of any match official or any other Coach, Team Manager, Club Official or any player, and/or employee of their or another Club but will have recourse to the complaints procedure of the Union and which procedure should be adhered to. 5. Coaches/Team Managers/Club Officials shall conduct themselves at all times in an ethical and professional manner and shall observe the highest standards of integrity and fair dealing. 6. Coaches/Team Managers/Club Officials shall take all possible steps to promote the reputation of the game of Rugby Union Football and to prevent it being brought into disrepute. 7. Coaches/Team Managers/Club Officials shall not: a) Abuse, threaten or intimidate a referee, touch judge or other match official, whether on or off the field. b) Use crude or abusive language or gestures towards the referees, touch judges or other match officials or spectators. 19

20 c) Do anything which is likely to intimidate, offend, insult, humiliate or discriminate against any other person on the ground of their religion, disability, sexual orientation, national or ethnic origin. Code of conduct for Match officials 1. Match officials shall not make any public criticism of any other match official or any Team Manager, Club Official or player of any Club, but they will have recourse to the complaints procedure of the Union and which procedure should be adhered to. 2. Match officials shall conduct themselves at all times in an ethical and professional manner and shall observe the highest standards of integrity and fair dealing. 3. Match officials shall take all possible steps to promote the reputation of the game of Rugby Union Football and to prevent it being brought into disrepute. 4. Match officials shall attain, and subsequently maintain, a level of fitness to the standards set by the WRU. 5. Match officials will endeavour to apply the Laws of the Game fairly and to an agreed interpretation as specified by the WRU and to provide the style of play as determined by the WRU. 6. Match officials must wear the agreed kit and adhere to any sponsorship agreement as determined by the WRU. 7. Match officials are expected to attend disciplinary hearings involving them personally whenever possible. The reason for non-attendance must be given to the WRU s administration department in advance of the hearing. 8. Match officials are expected, whenever practicable, to attend all training sessions arranged by the Manager of Match Officials. The same would apply should these training sessions be incorporated into monthly District Match Official meetings. 8. Pre & post match protocols (To be read in conjunction with the WRU Handbook) Before the game 1 week 1. Home team to confirm forthcoming fixture with away team by phone. 2. Referees for all scheduled senior fixtures (league, cup and plate) and Youth league fixtures are to be appointed by the WRU regional appointment secretaries who will be issued with the seasons fixture list and club contacts. Referees are appointed on a weekly basis and clubs will be notified of the appointment. 3. The home team are responsible for organising the referee for friendly fixtures. Minimum requirement is a Level 2 referee for senior matches. 4. The home team are responsible for organising their own referee for pre-season friendlies and 7s tournaments. The referee appointment secretary should be notified who is refereeing. 20

21 Thursday (before a Sunday fixture) 5. Clubs are responsible for notifying the match officials of the date, venue, kick-off time and team colours at least 72 hours before the game. 6. If a Club is unable to field a team, the opposition should be informed by phone no later than 9.00pm on the Thursday prior to the fixture. 7. Teams should also notify the opposition of the number of players they will be able to field, any permit players and whether the match will start with contested scrums. Match day 8. If the pitch is unplayable on the match day and no alternative venue can be found, the home team must contact the away team and the referee by phone no less than 4 hours prior to the scheduled kickoff. If possible the fixture should be reversed. Match officials will arrive at the ground at least 60 minutes before kick-off and Clubs should make their arrangements based on this. Failure to notify a match official of a postponement may result in the home club having to reimburse the referee s travel costs. 9. Clubs are responsible for the safety of match officials during the time they are at the club in question. Where possible a referee liaison officer should be appointed by the home Club to be responsible for match officials. 10. Match officials will be available up to 30 minutes prior to kick-off to Club captains and coaches for discussions regarding laws, kit, etc. 11. Access to the match officials dressing room is restricted to persons who have a legitimate reason for seeing them and then only with the express consent of the referee. 12. Teams will submit their team sheets (See Appendix: Match Details and Results Form) to the match official before taking the field indicating replacement front row players. Once this has been submitted, no changes should be made without the permission of the match official. 13. The team sheet must identify permit players and their parent club. 14. The match official will ensure that the two captains are available to toss up prior to taking the field before kick-off. Stud and padding inspection will take place immediately following the toss up. 15. The match balls should be available for inspection by the match officials a minimum of 15 minutes prior to kick-off. 16. The Home club shall be responsible for ensuring that the playing area/enclosure is fit to play on and is free of all materials/substances that would prevent the game starting at the allocated time e.g. broken glass, animal droppings etc. 17. The playing enclosure must be roped off. During the game 18. Clubs must restrict entry to the playing enclosure to all but players, match officials, ball persons, replacements when required, two coaches, two water carriers and two medical support staff. 21

22 19. Coaching staff must remain within the confines of their own 10m line and the half way line or take up a position behind the posts within the playing enclosure throughout the match. At no time will they be allowed to move along the touchline. Medical staff will be allowed to enter the playing enclosure to treat injured players or to supply drinks in the agreed manner. Replacements will only be allowed to enter the playing enclosure when warming up and also when nominated to participate in the match. 20. Where possible, Clubs will provide an area clearly indicated for medical support personnel and coaches and a seated area for replacements on the same side of the ground, where applicable under the control of the fourth match official. 21. Replacements must remain seated outside the playing enclosure at all times during the match unless they are warming up in the agreed area or going into the playing area as a replacement. Where no seating is available replacements must still remain outside the playing enclosure. 22. Prior to kick off, depending on the ground, an agreed warm up area will be designated following consultation between the Clubs and match officials. 23. Replacements will only enter the field of play at the half way line after the player being replaced has left the field. Replacements will only be allowed during a stoppage of play and when the match official has clearly signalled the replacement. 24. Drinks will be permitted during a stoppage in play. Drinks must not be taken on following the awarding of a penalty. 25. Throughout the game, Clubs must ensure that spectators are not allowed to molest or otherwise attempt to interfere with or intimidate or verbally/physically abuse match officials (see Article 15 regarding available sanctions). 26. Where match officials leave the field at half time, Clubs must ensure that there is no entry to their dressing room during that period by any player, Coach, administrator or spectator. After the game 27. At the end of the game Clubs should ensure that match officials are not harassed by players, coaches, Club officials or spectators and are escorted safely to their dressing room. 28. There should be no unauthorised entry to the match officials dressing room area after the end of the match. Players, coaches and Club officials should not attempt to enter this area unless with the express permission of the match officials. 29. Clubs are responsible for ensuring that match officials leave the Clubhouse and ground safely without any harassment from players, coaches, Club officials or spectators. 30. Payment of the match official will be made by the Club and claimed back on the form provided to the Club, in two instalments, the end of December and the end of the season. 31. The home team is expected to provide after match food for the opposition and the referee. 32. The Match Details and Results form must be submitted for all fixtures, including league, cup and friendly fixtures. 22

23 33. The referee completes the final score and any red or yellow cards and signs the form. If a match starts or becomes uncontested the time and reason must also be stated by the match official on the form. 34. The team captains/managers add individual s scores. 35. The form must be signed by an official of each Club and the match official and be sent to League Secretary by the home team by or fax within 3 days of the match. The League Secretary must also be notified of the result by phone, text or by 6pm of the day after the fixture. 9. Player registration and transfer regulations 1. Player registration: (a) (b) (c) (d) No player may represent a Club in any Fixture unless she is one of the registered playing members of that Club ( Registered Player ), is on loan to that Club, is on dual registration with that Club or has been granted a permit to play for that Club. For the purpose of these Regulations Fixture shall mean any match forming part of a Competition, or a friendly match, sanctioned by the WRU. A Registered Player is one who has accepted the Union Registration Request appropriate to her status and who has been duly registered with the Union in the Union s database in accordance with Regulation 3. No payment of any kind, whether direct or indirectly, may be made to a Player to play for a Club which has signed the Statement of Truth (Appendix 1) pursuant to the National League Rules. In the event that a Member Club which has signed the Statement of Truth is deemed to be making payments to Players, the sanctions (Appendix 1) may be applied. For the avoidance of doubt, Clubs which have elected to make payments to Players and as a result have foregone their Rugby Core Grant will not be deemed to be in breach of this policy. Only a player who is currently registered with a Union shall be able to participate in competitions organised, recognised or sanctioned by that Union (World Rugby Regulation 4.5.6) 2. Player registration: Player: Any player aged *18 years or over. NB. * On attaining the age of 18 years and becoming a Senior Player, a completed Player Registration Request (Appendix 2) must be submitted to the Welsh Rugby Union even if the player was previously registered as a Youth player with the Club, otherwise the player will be ineligible to play for the Club s Senior Team in any competition or fixture sanctioned by the WRU. The Union recognises that Clubs may wish to place players on a playing Contract. However, any disputes between a player and her Club or between Clubs will not be arbitrated upon by the Union. Accordingly, the Player Registration Request (Appendix 2) is the only recognised method of registration to be used by Clubs and accepted by the Union. 23

24 3. Player Registration Request: (a) In order to register a Player the following submissions must be made to the Union:- (i) (ii) The prescribed Player Registration Request contained within submitted on behalf of the Club. (see Appendix 2) An International Clearance application form if the player is transferring from another Union (see Appendix 6) (b) (c) The Union shall, if satisfied that the Player Registration Request (and any Player Transfer Request required under Regulation 5) has been completed strictly in accordance with these Regulations, record the Player as being duly registered with the Club in the Union s database and the appropriate acknowledgment has been received by the Club. No Player may participate in a Fixture unless her Club has first registered the Player with the Union and the appropriate acknowledgment has been received by the Club. The standing down period between the receipt of a registration form in the Union Offices and the player s eligibility to play is as follows:- (i) Seven (7) days where the player is transferring from another Club and the registration / transfer request has not been accepted on behalf of her previous Club. (d) A Club submitting a Player Registration Request for a Player who is already registered with another Club shall be duly notified of the Player s prior registration by the Union. 4. Transfer Deadline: The transfer deadline is the 31st January in each year. A Player will be ineligible to play for a Club in any National League, Plate or Bowl Fixture if she becomes registered after 31st January in any season, unless such Player is: (a) (b) (c) (d) A Player who is registered with the Youth team of that Club and is subsequently registered as a Senior Player with that Club. A Player who is subject to a permanent residential relocation from another area where extensive travel (in excess of 100 miles round trip) precludes the player continuing to play for her former Club. Before such a Player may play in WRU Competitions the player s registration must be sanctioned by the Union s Regulatory Committee. A Player not previously registered with any other rugby Club. Before such a Player may play in WRU Competitions the player s registration must be sanctioned by the Union s Regulatory Committee. A player who has been de-registered by a club during the season may be re-registered by that club at any time during the same season, including after the deadline of the 31st January. 24

25 5. Termination of Registration, Deregistration and Transfer of a Player: Any Transfer of a Player must be effected by completing the appropriate Player Transfer Request (see Appendix 3) which must be accepted by the Player and an authorised person of both Clubs. If the transferring Club fails or refuses to accept the Player Transfer Request, the Transfer will nevertheless be effective 7 days after submission of the Player Transfer Request to the Union, provided that the Club to which the Player is transferring has notified the Union as well as the Transferring Club. This will not be the case for those transfers where the transferring Club has expressed concerns in relation to the WRU Payments to Players Policy (Appendix 1). In this case the Transfer will not become effective until the Union is satisfied there is no breach of policy. 6. Player Permit Request (See Appendix 4) (a) (b) A Permit is required to allow a player to play for a Club, other than the Club with which the player is registered, in any fixture. The procedure for granting Player Permits will be:- (i) (ii) A Player Permit Request is submitted by an authorised Official of the Club with which the player is registered (see Appendix 4). All Player Permit Requests will be acknowledged by the Union. A permit must be sought for each match in which a player plays and such permit may be granted for a match at any time in the season. (iii) The Union will confirm to the requesting Club that a Player Permit Request has been accepted. 25

26 10. Player permits A permit is required to allow a player to play for a Club other than the Club with which the player is registered. Permits must be sought for each match in which a player plays. a. The permit must be in writing from the Club granting it and lodged by the club given the permit with the League Secretary before the match in which the player plays. b. In any one friendly or League match a Club may use no more than 4 players on permit. c. There will be no permits allowed from Clubs outside of Wales. d. Players may only permit to Clubs in their own league, leagues above their own or the league below their own. Players may not permit 2 leagues below their own. e. International players may only permit in their own league or league above their own. International players are those that have been named in the 6 Nations or 7s squad during the last 12 months. f. Clubs may only begin a match with permit players if the Club has less that 15 of its own registered players. A permit may not begin a match before a registered player. If a Club has 15 fit registered players it will only be able to use players on permit as replacements or if those permit players provide cover in specialist front row positions. 11. Overseas/cross border fixtures No Club shall be permitted to play against a National Team or a Club of another union without the consent of the Board. Applications for consent to play overseas or cross border fixtures, either home or away must be made in writing/ to Martyn Rees mrees@wru.co.uk (seniors). Applications must be made 6 weeks in advance giving full details of the matches to be played and that in the case of away fixtures the club has consent from its home union. The usual match details and results form should be submitted after the fixture. 12. Scratch & charity games No club shall be permitted to organise or play in any match staged for a special or charitable purpose in which both teams are scratch teams or between clubs without first obtaining written consent of the Board. Requests should be sent in writing/ to Martyn Rees mrees@wru.co.uk 13. Prohibition No Club or player shall knowing play in any match with any suspended players. No Club or player shall accept invitations to play in games organised for charitable or other special purposes, staged anywhere outside of Wales, without the prior permission of the Board. Requests should be sent in writing/ to Martyn Rees mrees@wru.co.uk 26

27 14. 7-a-side competitions No Club or person in a Club shall be permitted to arrange a seven-a-side competition without first obtaining the written consent of the Board. Requests should be sent in writing/ to Martyn Rees mrees@wru.co.uk No Club team can play in a seven-a-side competition in Wales which has not first been approved by the Board. 15. Annual closed season The playing of Senior Rugby Union between the dates of 1st June and 31st July inclusive (closed season) is prohibited except when club trial games take place, Board approved sevena-side or special rugby events take place or overseas tours are arranged and approved. For the next two seasons we will be trialling the introduction of girls U9s through to U15s rugby during the spring and summer months, with the season completed by early July. 16. Funding opportunities 1. If your women s section has a separate bank account they can apply to Sport Wales for Community Chest funding. This funding is up to 1500 a year for things such as Coach Education, First Aid training, Referee courses and training equipment. Further information can be found at 2. Join the Beat The WRU have a legacy programme by which clubs can apply for marketing assistance for Recruitment Events. Clubs can register their event at and receive a banner, posters, fliers, T shirts for volunteers and give aways such as pens, key rings, balls etc. 3. WRU Recruitment Funding this fund is available for other volunteer recruitment and training events that may not fit under the guise of Join the Beat or in support of a Join the Beat event where additional funding is required. For more information on available funding and support contact clubops@wru.co.uk 27

28 17. Useful Contacts Caroline Spanton National Manager Womens Rugby Deborah Nicholas Rugby Operations Administrator Paul Adams Match Officials Community Development Officer Rhys Edwards Wales Women s National Head Coach and Performance Programme Lead redwards@wru.co.uk Ade Howell Competition Secretary adehowell@live.com Martyn Rees Regulations and Protocol mrees@wru.co.uk Referee Appointment Officers Blues Gwyn Bowden Gwyn.bowden1@ntlworld.com Gogledd Cymru Mervyn Picton mervpicton@btinternet.com Dragons Dai Williams Dai_williams72@hotmail.com Ospreys Kevin Hawkins Kevinhawkins61@aol.com Scarlets Bryan Phillips myrddinsecurity@btinternet.com Club Contacts See the #tryourgame page on the WRU website for an up to date list of all club contacts. 28

29 WRU PAYMENTS TO PLAYERS POLICY Appendix 1 Following the Policy Statement in respect of the above, issued by the WRU dated the 23rd May 2013, and subsequent correspondence and communication with clubs, procedures have been established to monitor adherence to the policy, to investigate and, if required, apply sanctions to those clubs that do not comply with the Statement of Truth and with their own constitution. 1. Procedures to assist with monitoring of the policy are: Statement of Truth forms will be issued and signed annually. A dedicated address P2P@wru.co.uk allows anonymous whistleblowing. The Player Transfer Form has been amended to include a comment box for the transferring-out secretary to state why the player wants the transfer and for the player and the transferring-in secretary to sign to say that the player will not be paid from any source to play for the club to which he is transferring. Note that old versions of the transfer form will not be processed. A report on player transfers will be produced monthly and scrutinised by the WRU as a means of uncovering unusual traffic to a particular club which may then trigger further investigation of that club. 2. Following a reported allegation, or as a result of the procedures above, the process will operate as follows: Information will be compiled in relation to the club in respect of which a report has been received. Rugby Grant funding will cease immediately; in the first instance the funding would be suspended. A report will be prepared and sent to the Payment to Players Panel, with the case being presented to the Regulatory Committee of the WRU. The Regulatory Committee will consider the case and, if found to be true, determine whether any further sanction should be applied against the offending club (over and above the permanent withdrawal of a Rugby Grant). The club will have the opportunity to appear before the Regulatory Committee should it choose to do so. Where the allegation proves to be incorrect funding will be reinstated. The club will have the opportunity to appeal to an Appeal Panel appointed by the WRU Board. The burden of proof will lie with the club that has been reported. Therefore should the WRU receive what it deems to be a valid allegation that a club s players ARE being paid to play, the onus will be on that club to prove that they are not. Sanctions against the offending club may (in no particular order) include, but shall not be limited to: Immediate suspension of full membership rights e.g. all funding, tickets etc. Any rugby grants withheld will be redistributed to clubs in an appropriate way. Relegation to the bottom division at the end of the relevant season Removal of WRU membership In addition, any club seeking any financial support from the WRU will have their application deferred should they be a club that is being investigated in relation to allowing players to be paid 29

30 WRU PAYMENTS TO PLAYERS POLICY Statement of Truth and Declaration of Compliance By this document, which we,... (Chairman),... (Secretary) and... (Treasurer) have signed (being authorised to do so) on behalf of... RFC (the Club ), we hereby confirm that we understand that in order to be eligible to receive the Club s full Rugby core funding from the Welsh Rugby Union in respect of the season, the Club must: (a) (b) (c) Fulfil all of its 1st team National League fixtures; Make full use of the MyWRU website for all player registrations, transfers and permits, as well as produce a Club Plan (to be incorporated into the Club Audit section on MyWRU) for on and off field activity; such Club Plans must be completed annually, as part of the audit submissions, the deadline being 31 May (and regularly updated thereafter). We also warrant, represent and undertake on behalf of the Club that we will ensure that the Club will not pay or permit players to be paid (either directly or indirectly such as via a sponsor or a third party connected to the Club) for playing for the Club. It is understood that this requirement shall not apply to Welsh Rugby Union member clubs that have elected to make payments to players and in doing so have foregone their ability to receive a Rugby Core Grant. In addition it is understood that this requirement shall not apply to Welsh Rugby Union member clubs that have been awarded an A licence by the Welsh Rugby Union. Whilst we are permitted to pay coaches for providing coaching services only to the Club, we understand that the Club may not pay more than two properly qualified coaches who also play for the Club in a season and that any such player-coach may not, in accordance with the above, receive any payment for playing for the Club. Any properly qualified coach, who also plays for the Club that receives any payment for coaching will be notified to the WRU in writing by 31st August We understand that the above requirements must be met and verified by the relevant deadlines in order to receive the Club s full Rugby Funding for the season from the Welsh Rugby Union and that if the Club fails to comply with such requirements and/or is found to have made a false declaration to the Welsh Rugby Union, it may be sanctioned by the Welsh Rugby Union Regulatory Committee. 30 Signed this... day of , on behalf of the Club By (full name) Chairman By (full name) Secretary By (full name) Treasurer

31 PLAYER REGISTRATION REQUEST Appendix 2 31

32 PLAYER TRANSFER REQUEST Appendix 3 32

33 PLAYER PERMIT REQUEST Appendix 4 33

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