The Gold Coast 2018 Commonwealth Games need you!

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1 The Gold Coast 2018 Commonwealth Games need you! Rugby Sevens is a fast-paced and hard hitting contest that will see the majority of top Rugby Sevens nations take center stage in non-stop, tryscoring action. As witnessed by Fiji and Australia s Women s Olympic triumphs, and the fast growing popularity of the World Rugby Sevens Series, this is your opportunity to be a part of history. With the Australian Men s Sevens team competing at a Commonwealth Games for the sixth time in 2018 on the Gold Coast, and a Women s Sevens tournament having been added to the program for the very first time, Rugby Sevens is guaranteed to generate a great crowd atmosphere at the upcoming Gold Coast 2018 Commonwealth Games. The Queensland Rugby Union are calling for sport specific volunteers to assist the Gold Coast 2018 Commonwealth Games in the lead up to and, of course, Rugby Sevens match days. Applications are now open for all those who are willing to be a part of the team and the chance to experience this world class event right here on the Gold Coast. Positions to be filled include: Rugby Services Match Management Team Liaison Officer Judicial Liaison Officer Match Day Assistant Tournament Results Office Assistant Spotters Time Keeper Results Runner Ball Kids Ball Kid Coordinator Ball Kid Assistant Coordinator Before applying, it is encouraged that you read the attached position descriptions, terms and conditions to ensure that the job is right for you. For those interested in the Team Liaison Officer roles, please ensure that you meet the following criteria: Be available to volunteer for a minimum period of 10 days between 25 th March 15 th April 2018 You MUST hold a current Australian Driver s license You MUST be aged 25 and over You MUST be fit and able to carry out physical activities such as lifting, setting up equipment etc You MUST have your own mobile phone

2 Commonwealth Games GOLD COAST 2018 VOLUNTEER EXPRESSION OF INTEREST 1. Name: Mr r Mrs r Miss r Ms r Other r D.O.B. Given Names Family name Note: SSVs must be a minimum of 16 years of age unless otherwise specified 2. Current contact details: Street Number & Name Town / Suburb State / Territory Postcode Home Phone ( ) Work Phone ( ) Mobile GUIDELINES FOR APPLICANTS for RUGBY SEVENS SPORT SPECIFIC VOLUNTEER ROLES AT THE 2018 COMMONWEALTH GAMES - as at October 2016 Introduction Queensland Rugby Union, in conjunction with the Gold Coast 2018 Commonwealth Games Corporation (GOLDOC), are seeking to appoint Sport Specific Volunteers (SSV s) to assist in delivering the Men and Women s Rugby Sevens Event. An SSV is a specialist volunteer who has a strong understanding of the competition requirements/procedures relevant to the sport of Rugby Sevens, and experience in the delivery of competition and/or operations of Rugby (at a local, state, national or international level). During the Games, an SSV will play a key role in assisting the competition management deliver competition and training, while working alongside the appointed Technical Officials to ensure the competitions run smoothly.

3 A Sport Specific Volunteer may be: A current or former athlete, A Technical Official, A Technical Official in training, A current or past Coach, Administrators, venue staff, or other individuals regularly involved in Rugby competitions. Pre-Game and Games times requirements All SSVs appointed to work at the Gold Coast 2018 Commonwealth Games are required to meet the following pre-games and Games Time requirements: Be available to volunteer for a minimum period of 10 days between 25 th March 15 th April 2018 Attend the Volunteer Selection Centre and/or undertake a Volunteer induction Undergo role-specific training and venue specific training for relevant competition and training venue/s prior to commencing work as a volunteer Undergo and comply with a security background check Wear the allocated volunteer uniform and accreditation pass at all times when on-shift. Process Expressions of interest (EOI s) will be sort by Queensland Rugby Union. These EOI s will be accepted through the Queensland Rugby Union EOI portal available from with the portal closing at 5pm AEST, on Friday 13 January, Queensland Rugby Union (in consultation with GOLDOC) will make initial selections for these roles in late January The first round of successful applicants will be notified at this time. Queensland Rugby Union and GOLDOC will make the final appointments and notifications in mid Applicants who miss out on an SSV role will have the opportunity to nominate themselves for a generalist volunteering position via Please Note: All candidates who are interested in being considered for a SSV role must register to be a volunteer by completing the GC2018 Volunteer Registration process. This is an online process. The Volunteer Portal will be open from the early February 2017 for a period of 4 weeks. Successful applicants will be advised of their appointment by issuing of a formal Letter of Offer. Offers will be generated and issued via the GC2018 Volunteer Portal. Further communications, including details of rosters, an invitation to collect a uniform and accreditation pass, and instructions on training will be sent to SSVs via the GC2018 Volunteer Portal.

4 Please indicate if you wish to be considered for one or more of the positions below: Please feel free to choose more than one role as your first choice may already be filled. Positions About the Role Please place your preference here. Eg. 1,2,3 Rugby Services Match Management Team Liaison Officer Ensuring that teams participating adhere to the regulations of competition through the terms of participation for Gold Coast 2018 Commonwealth Games as set by World Rugby and GC2018. This is a key role of competition and liaison in Rugby Services management for the tournament. A full understanding of international Rugby 7 s knowledge is essential. Ensuring that the touring teams participation in the Tournament proceeds as smoothly as possible and to problem solve all issues related to their participation in the tournament. This role will involve a high level of communication between teams and tournament staff. Successful communication in this role will ensure that issues are either minimized and/or quickly resolved. Judicial Liaison Officer Provide support and administrative and technological assistance through the tournament to the Judicial Officer, Citing Commissioner and Appeals Committee. Match Day Assistant Assisting the Events Manager with managing team movements. The key purpose of the role is to ensure that teams leave and arrive at designated locations on time to ensure the smooth running of the tournament. Tournament Results Office Assistant Spotters The Tournament Office Assistant is a volunteer position. The main purpose of this role is to support the Tournament Office Manager in the operation of the tournament office. You will work to strict deadlines for the production and distribution of competition information. It is a position suitable for someone accustomed to working in a fast paced deadline orientated environment Relaying try scorer and goal kicker details to the results area. With the fast paced nature of the matches many points are scored very quickly and accurately relaying the identity of the point scorers is critical to the success of the results compilation and distribution. Time Keeper Ensuring that the official match time is recorded using the scoreboard clock according to the match referee. Results Runner Assisting the Tournament Office Manager and the Tournament Media Manager with results information distribution on the days of the tournament. Ball Kids Ball kids must be between 12-15years of age and have

5 performed Ball Kid duties at Premiership level, Super Rugby level and/or Test Match level. Ball Kid Coordinator Responsible for the supervision and coordination of the Tournament Ball Kids, ensuring that Ball Kid protocol standards are met throughout the duration of the event. Ball Kid Assistant Coordinator Assisting the Ball Kid Coordinator with the supervision and coordination of the Tournament Ball Kids, ensuring that Ball Kid protocol standards are met throughout the duration of the event. PLEASE NOTE: The positions outlined above and approximate dates may change depending on event requirements and number of Volunteers Previous Experience Please state previous/relevant experience for the roles you have chosen: Core competencies & Requirements Each SSV should be able to demonstrate the following competencies; Competency Knowledge Experience Passion Integrity Communication Teamwork Description An understanding of the rules, regulations, protocols and competition procedures specific to the sport. Experience volunteering or otherwise participating in the delivery of competition for the sport at local, state, national or international level. Be passionate about GC2018 and the particular sport. Ability to conduct oneself in a professional and ethical manner at all times during GC2018, both during and outside competition. Ability to interact competently in English with athletes, Team Officials, Technical Officials, other volunteers, GOLDOC staff and other stakeholders. Ability to work collaboratively with other Volunteers in a team environment, and accept instructions from Technical Officials and others responsible for Competition Management.

6 Physical Fitness Composure Positive Outlook GREAT Suitable physical fitness relative to the specific role to be filled at GC2018. Ability to remain calm under pressure and respond quickly and appropriately to changing circumstances. Flexible, adaptable, reliable, with a positive can do attitude. Ability to act in accordance with GOLDOC s corporate values: Global think globally for the organisation, the Games and beyond Respect respect our work and thoughts Excellence deliver excellence in everything we do Accountable act with the highest integrity and fairness Trust empower each other to do our jobs in a collaborative environment SSV Entitlements The table below summarizes what GOLDOC will and will not provide to GC2018 SSVs. GOLDOC will provide the following to GC2018 SSVs: GOLDOC will not provide the following to GC2018 SSVs: Free public transport within the metropolitan area of the Gold Coast Meals at the venue on the days worked A Gold Coast 2018 volunteer uniform Training appropriate to the assigned role Games Time roster Q Financial or other support for travel to the Gold Coast Q Visa support for overseas applicants Q Accommodation Q A certificate to support a request for leave from work Signed: Date: / /2016 Further Information Further Information will be disseminated as it comes to hand. Note: This is an expression of interest only, not a formal application as a Rugby Sevens Sport Specific Volunteer (SSV) for the 2018 Commonwealth Games. The official volunteer portal will open online early February 2017 and close early March Exact dates will be confirmed by GOLDOC at a later date.

7 Any specific questions should be directed to: Tim Heath Rugby Sevens Manager GOLDOC

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