Approvals Approvals for the conduct of a triathlon or other multi-sport event sanctioned by Triathlon ACT must be obtained from:
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1 Application for Sanctioning Race Director to complete all sections NAME OF EVENT: DATE: LOCATION: DISTANCE AND DISCIPLINE OF EACH LEG: NAME OF RACE DIRECTOR: ORGANISATION: ADDRESS: PHONE BH: AH: M: FAX: Approvals Approvals for the conduct of a triathlon or other multi-sport event sanctioned by Triathlon ACT must be obtained from: ACT Government Dept of Urban Services Infrastructure Branch Australian Federal Police Traffic Branch National Capital Authority (when using Lake Burley Griffin or other NCA land) ACT Forests (if using forest areas) Current contacts in these organisations may be obtained from Triathlon ACT by phoning during business hours. Copies of the relevant approvals should accompany your sanctioning application. General 1. No. of Toilets? (at least 1 per 50 athletes) Please mark the location of toilets on your race map. 7. Will a written Race Briefing be provided? Yes/No 2. Is there a race singlet provided and required to be worn? Yes/No 3. Will swim caps be provided? Yes/No 4. Will race numbers be provided? Yes/No 5. Registration period: 6. Start time: 8. Is prize money being offered? Yes/No 9. No. of participants anticipated: 10. Has the event been sanctioned before? Yes/No If Yes, when? 11. Entry fee/s: Triathlon ACT Sanctioned Event Application - (1998/99) 1
2 Swim Course 1. With your sanctioning application, please attach a MAP showing locality of the swim course and a detailed DIAGRAM explaining the swim course including start, finish, bouys, etc: 1. Show distance between each buoy or marker and the shore as well as overall distance. 2. Show all safety personnel, equipment and rescue craft. 3. Show location of turning buoys. 4. Show access to transition area. 2. Describe turn markers: 3. Distance advertised stated... m/km Exact... m / km 4. Water station at end of swim? Yes / No 5. Method used to measure distance? 6. Water quality approved by National Capital Authority? Yes/No 7. Expected Water Temperature... C NOTE: Wetsuits are PROHIBITED for the ELITE category if the water temperature is greater than 20 C. If the water temperature is between 20 C and 24 C, then it is the discretion of the Technical Delegate to ban wetsuit use only on the ELITE competitors. If the water temperature is less than 20 C, then TACT recommends wetsuit use for ALL competitors. Similarly, if the water temperature exceeds 24 C, then wetsuits will be banned for ALL competitors. Water temperature measurements will be conducted by a Technical Official. 8. Swim Start: Beach! Waist deep! Deep Water! 9. Explain how false starts will be prevented (NOTE: Threats of disqualification are inadequate.) 10. Distance of first turn from start Wave starts (Please attach sheet providing details, order, times and anticipated size of waves.) 12. Water Safety Arrangements: 13. Name of organisation providing safety craft: Contact Name: Phone: 14. Total number of personnel (at least one water craft for every 20 competitors in the water): 15. Lead Canoe: Yes/No (Note - lead canoe must be briefed to stay at least 15 metres in front of the lead swimmer) 16. Communication Systems in use on swim course: 17. Possible Hazards: 18. Has this particular swim course been previously sanctioned? Yes/No If Yes, when? Triathlon ACT Sanctioned Event Application - (1998/99) 2
3 Cycle Course 1. Please attach a MAP of the cycle course showing distances, all traffic control personnel including police and marshals, aid stations, existing traffic signals and sign posts and the method of monitoring at each intersection, the direction of the ride, any potential hazards and entrance/exit to transition. 2. Cycle distance advertised... m / km Exact... m / km If different, please explain why: 3. Road Closure: Yes/No (Give details): 4. Average road width... m Narrowest road width... m 5. Type of surface: 6. No. of aid stations (if any) Will corners/roads be swept? Yes/No 8. Will residents/businesses along the cycle course be informed? Yes! No! 9. If Yes, how? 10. Explain how participants will be informed of helmet and drafting rules and how they will 11. be enforced: 12. Please Note: The number of accredited Technical Officials and motorbikes for draft officials will be determined by the TACT Sanctioning Officer and/or the appointed Technical Delegate. 13. Do you require additional motorcycles (eg for lead cyclist/sweep/media)? Yes/No No? 14. Describe marshalling arrangements (eg SES, Lions Club, etc) and method of briefing: 15. Marshal numbers total: Crowd Control details (fencing, bunting etc.): 17. Signage warning the public (number/type/details): 18. Recovery arrangements (for breakdowns, etc): 19. Lead Vehicle Yes/No type... Signage/warning lights: Yes/No 20. Media Vehicles? Yes/No Number Describe on course communications to be used: 22. Has this particular cycle course been previously sanctioned? Yes/No If Yes, when? Triathlon ACT Sanctioned Event Application - (1998/99) 3
4 Run Course 1. Please attach a clear MAP of the run course showing course, distances, all traffic (vehicular and pedestrian) control personnel, safety personnel, aid stations, potential hazards, entry and exit from the transition, etc. 2. Run Distance - stated... m / km Exact... m / km If different, please explain why: 3. Type of Surface No. of aid stations...(please note aid stations must be a maximum of 2km apart on hot days and for novice events shorter intervals are recommended) 5. At what intervals are the aid stations? 6. Is the run on pathways at any stage? Yes/No If Yes, Narrowest path width... m 7. Will residents/businesses along the run course be informed? Yes/No If Yes, how? 8. Run marshal numbers: 9. Detail run course communications: 10. Do runners cross over the cycle course or vice versa? Yes/No If Yes, give additional details regarding precautions taken to avoid collisions: 11. Crowd Control - details (fencing, bunting etc.): 12. Signage warning the public (number/type/details): 13. Has this particular run course been previously sanctioned? Yes/No If Yes, when? Triathlon ACT Sanctioned Event Application - (1998/99) 4
5 Transition Area 1. Please attach a MAP including the location of your transition and a detailed DIAGRAM of the layout including rack placement, entry and exit points for swim, cycle and run, width and length of transition, flow of athlete traffic, toilets, aid stations, etc. 2. Surface Type: Grass! Dirt! Paved! Asphalt! Other (specify) 3. Bicycle Racks - type Racks numbered? Yes/No 5. Total capacity of compound (no of athletes): 6. Transition marshal numbers: 7. Detail security arrangements (type of fencing, personnel, bike numbering, etc): (Note - The Transition Area must be accessible only to competitors and Technical Officials, the Race Director and designated marshals.): 8. Time transition opens: 9. Scaffolding (Grandstands/Overbridges/Towers etc.)? Yes/No If Yes, a certified contractor must be used. 10. Number of Toilets available in transition: 11. Team transition changeover arrangements: Triathlon ACT Sanctioned Event Application - (1998/99) 5
6 Emergency/Medical 1. Please indicate position of medical tent on race MAP. It should be as close to the finish as practicable. 2. Medical Director s name: Address: Phone: (BH)...(AH)... (M) Fax... ( ): 3. Qualifications: 4. Name of Medical personnel if a group (eg. Sports Medicine Australia): 5. Has the Director reviewed this application? Yes/No 6. Medical Staff - Type/numbers/location: 7. Medical Tent - Location... Type (Tent/van/clubhouse etc.) Explain general medical emergency plan. Include communications, location of all emergency personnel, equipment, etc: 9. Will ambulance(s) be located on the course? Yes/No (If No, the ambulance station MUST be put on notice of the event) 10. Location of nearest ambulance station: 11. Nearest hospital name: Address... Phone number:... Contact name: 12. Distance of Hospital from Venue Hospital notified of Event? Yes/No 14. How long will it take ambulance(s) to arrive at Transition Area?... mins PLEASE COMPLETE ALL QUESTIONS, ATTACH MAPS/DIAGRAMS REQUIRED AND FORWARD TO: SANCTIONING OFFICER, TRIATHLON ACT, 100 MAITLAND STREET, HACKETT, ACT 2602 Triathlon ACT Sanctioned Event Application - (1998/99) 6
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