Eaton XC Invitational Coaches Update September 14, 2017 PARKING INFORMATION

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1 Eaton XC Invitational Coaches Update September 14, 2017 Please read prior to arriving at the Eaton Invitational on Saturday! PARKING INFORMATION Bus Driver Information 1.) All school busses must drop off the athletes at Fort St. Clair Park and then park at Eaton High School. 2.) Please remind drivers to park on the South side of Eaton High School (just off State Route 723). 3.) The High School will be open so that drivers may use the restrooms in the school if they choose to remain with their bus at Eaton High School. Otherwise they may catch the Eaton bus shuttle to and from the park. School Van Parking Information All school vans may park in the lower section of Fort St. Clair Park as designated by the Bus Parking / Drop Off map. (Map attached to this .) Parent / Spectator Parking Information All parent / spectator parking will be at the Eaton High School parking lot. Spectators may ride to and from the park on the shuttle buses. There is a limited amount of handicap parking available in the park as designated by the Bus Parking / Drop Off map. (Map attached to this .) The bus shuttle will begin at 7:30 am. TEAM PACKET PICK-UP Packets may be picked up at the registration tent by the finish line area. We will be using chip timing for this meet. PACKET MATERIALS Your team packets include the following items: 1.) Race bibs for all your runners. (To be worn on the front of the jersey.) 2.) Race Chips for each runner. Chip number should match the bib number. Chip should be worn on the right shoe only. 3.) Course Maps 4.) Safety pins for race bibs. 5.) Division & Starting Box Assignments Sheet TEAM CAMPS Use the designated team areas for your team camps!

2 POST RACE REMINDER FOR ATHLETES Please remind your athletes that we will encourage and help them move into and through the finish chute as quickly as possible after they cross the finish line. Our goal is to keep the finish line clear and protect each athlete by moving them out of the way and into the chute once they finish as quickly as possible. Although we are using chip timing we still are using the finish chute as our back-up system in case we have any issues with the chip timing. POST RACE CHIP COLLECTION Coaches it is your responsibility to collect the race chips from your athletes upon the completion of their race(s). In your packet is a zip-lock bag to place all chips in and return them to the packet pick-up table. Place your high school boys chips in one bag and your high school girls chips in another bag. Same with the junior high race chips. There will be a bucket at the registration table to place girls race chips and a bucket to place boys race chips take them to the table and put them in the appropriate bucket. There will be a $20 charge per chip for any unreturned or missing chips, billed directly to your athletic department.

3 RACE SCHEDULE We will make every attempt possible to stay on schedule. However, we feel it is important to allow all participants to have the opportunity to finish a race once they start. If it does not create a negative or unsafe situation we will start the next race while any remaining participants from the previous race are finishing their race. Race Elementary Coed (1600 Meters) Varsity Girls Division 2 (5000 Meters) Varsity Boys Division 2 (5000 Meters) Varsity Girls Division 3 (5000 Meters) Varsity Boys Division 3 (5000 Meters) Reserve High School Girls (5000 Meters) Reserve High School Boys (5000 Meters) Varsity Girls Division 1 (5000 Meters) Varsity Boys Division 1 (5000 Meters) Junior High Boys Large School (3200 Meters) Junior High Girls Large School (3200 Meters) Junior High Boys Small School (3200 Meters) Junior High Girls Small School (3200 Meters) Open Race / Walk (5000 Meters) Adult /Elementary Race Time 8:30 am 8:50 am 9:25 am 10:00 am 10:35 am 11:10 am 11:45 am 12:20 pm 12:55 pm 1:25 pm 1:55 pm 2:25 pm 2:55 pm Upon completion of the last Junior High Race AWARDS PRESENTATION SCHEDULE All High School and Junior High Awards will be handed out in the awards area as soon as the results from each race are tabulated and posted. No awards will be handed out in the finish chute. Top 20 individual places for each varsity high school race will be recognized on the awards stand. Top 10 individual places for the reserve high school races will be recognized on the awards stand. Top 15 individual places for the junior high will be recognized on the awards stand. Team awards will be handed out to the appropriate placing teams for each race. Coaches may pick up all ribbons for their runners at the awards area. Elementary & Open Adult Races - awards will be handed out in the finish chute..

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6 Brethren Church Follow the signs for parking and pick up. Overflow parking will be available, if needed, at the Brethren Church across from Eaton High School on Camden Road. All cars should park on the North Side of EHS and busses only should park on the South Side of EHS.

7 2017 T-SHIRT DESIGN The t-shirts are short sleeve with a limited number of long sleeve t-shirts. The shirts typically sell out fast. Cost is $10 short sleeve and $15 long sleeve.

8 City of Eaton Police Map Alternate Routes To Avoid Pork Festival Traffic Parade Starts At 10:30 am