35th Annual Challenge Cup Challenge Cup/Baker to Vegas Relay- March 23-24, 2019

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1 35th Annual Challenge Cup Challenge Cup/Baker to Vegas Relay- March 23-24, 2019 Third Team Captain s Meeting, January 23, 2019 Teams assembled at 11:30 hours at the LAPD Academy. The meeting began at 1200 hours with the instructions given by Race Coordinator Chuck Foote. Guest Vendors LA Police Federal Credit Union Title Sponsor Enterprise Car Rental Mats Hellstrom Cell # Smitty Signs: Reflective team number & Caution Runner Sign: Mobile Relay Associates Joyce Peters ext 116 National Life Group Fundraisers Javier Rodriguez Team T-shirts The great majority of the Team T-shirts have now been distributed. I will call those in the area who did not pick up their shirts. Teams interested in purchasing additional t-shirts can contact the LAPRAAC Store. Cost is $16.00 per shirt LA Police Federal Credit Union Welcome the LAPFCU Title Sponsor for the Baker to Vegas Relay Race. Don t forget to pick up your gift courtesy the Los Angeles Police Federal Credit Union. National Life Group Fundraising made easy. Contact Javier Rodriguez Medical A new system of tracking all runners in the race has been developed. On Monday Jan 28 a link will be ready for all runners and alternates to complete. A wrist band will be made containing each person s medical data. A list will be made of each team and the runner will appear as a number. These wrist bands will be distributed at the February 20 Team Captain meeting. To those who cannot attend the meeting we will handout a package with the list and wrist bands at the Check in Friday in Las Vegas. The Deadline is Feb 10 th. This is a tight window so please do all you can to get your runners comply. Our purpose is Safety of the runners. Every minute counts when you are in a medical emergency. As was so true with the situation last year an AED unit is very valuable. Do what you can to have a unit in the Follow Vehicle.

2 Drones All drones are expressly forbidden!!!! Entry Fee Refund Policy The LAPRAAC Board of Directors has approved the following schedule for refunds: January 23 thru February 10, $900 February 11 thru March 1 - $700 After March 2 No Refund Refund check payable to: Address: Due Dates Communications Feb 1 Category 2/1 Volunteer 2-17 Est Time 2-23 Stage Finish # 16 Map Explain how runner will end this stage and get inside the FV Stage # 17 map Explain where and when FV will move from construction area to open 4 lanes. FRS radio protocol U-Turn from Vegas to # 17 map Day-time vs. night time to see a un marked location for u-turn Runner Registration All team captains have been issued their password by . Before you go any further, go to the web site Team Captain Button click on Run Plan Instructions & Procedures print and read. With your Team Number and Password, go on the official web site, and select the Runner Registration Button. Follow the instructions and begin to complete a Preliminary Run Plan on-line. If you have not received the password, contact me immediately. You are encouraged to work with the program. If you have any questions, please contact me. Do not send me a copy.

3 Hotel Information The Westgate Hotel is Sold Out. Radio Rental Contact: Omni Communications West (702) or (702) Attn. Karen Whisenhunt Bear Com (702) Attn: Perri Chura Mobile Radio Associates Communications Link DUE Date Feb 1 Every team must complete a form. Teams that do not complete this will receive a Penalty. Official Vehicle Rental Enterprise Rent-a-Car has been selected as the official car rental for this year s race. Go to the link on the web site for a direct connection to the Las Vegas office. 15- Passenger vans are available by calling Mats Hellstrom. No big Vehicles Vendor Operation (Awards Ceremony) Ruben Crane will coordinate the vendor operations. If you know of anyone who is interested, have them contact Ruben directly at his address: rcrane@lapraac.com by phone (323) ext 204. Crowds of approximately 6000 to 8000 attend the awards ceremony that Sunday evening. Intro Tony Follow Vehicle Attention: NEW TEAMS and those not yet sure. A mandatory Follow Vehicle inspection will be held on Friday March 22 nd at the Westgate Hotel in Las Vegas at 4:00 PM. Inspection site is located next to the ballroom off of Paradise Road. One of the new requirements this year is to have a reflective number on the passenger side of the vehicle so that it can be recorded by personnel at the exchange point. Color of the number does not matter as long as it is reflective. Avoid putting on passenger side window as it may be rolled down when going through the exchange point

4 F/V Staging and the Follow Vehicle Check in will be located in the same area. 4 miles north of the start line. Be sure to allow enough travel time to get to this area as traffic will be held up at the top of each hour for the starts. F/V needs to check in 1 hour prior to your start. F/V Crew: Driver, observer the alternate at a minimum. Besides the required items think about an AED Unit!!! Lastly, ALL Follow Vehicle Crew Members SHALL ATTEND their respective meetings. At least one (1) person from each team SHALL ATTEND the meeting. That meeting takes place at 6:30 pm on Friday night inside the hotel convention area. Estimated Time If you do not know how to calculate the Estimated Time, take the ability of the 20 runners in Min per Mile then add seconds look at the results from 2018 leg # 20. This will give you a good idea of what they should run. TEAMS THAT RUN FASTER THAN THEIR ESTIMATE CAN CAUSE THE RACE COORDINATOR TO TEMPORARILY HALT TEAMS ON THE COURSE IN ORDER TO ASSURE THAT THE UPCOMING STAGES ARE MANNED AND OPERATIONAL. TEAMS THAT RUN SLOWER THAN THEIR ESTIMATE CAUSE THE STAGES TO REMAIN IN OPERATION PAST THEIR PREDICTED CLOSING TIME. REVIEW RULEBOOK CHAPTER 3 # 13. TEAMS MUST BE PAST STAGE # 18 BEFORE 0700 HOURS OR DQ. BASED ON TEAM CAPTAIN ESTIMATES, THE PREDICTED CLOSE TIME OF THE FINISH LINE IS 0830 HOURS. Probationary Officers Those personnel who arrive at your Station/Area after January 1, 2019 from your Academy Training are ELIGIBLE to join your team and run. Runner without a Team Pertaining to large agencies the eligibly rules state A runner may run with their last area of assignment so long as their current assignment does not have a team. Retired: All retirees are eligible to run for the Area/Division/Station/Department they

5 retired from or for the retired team. The retiree must have retired in good standing and a letter from that agency is necessary with the turned in roster. Reserves are eligible to run in this race in the Invitational categories. Civilian employees are eligible to run so long as they are Full-time and must work for the Agency. Stopwatch & F/V Check list Each team will need a least (1) stopwatch to time any potential delay. This is not used to time the runner, but to time the delay only. Special Numbers on the Running Baton For those teams who have lost a member of their agency since the last race, we will place that person s name and special number on the running baton. Send me their name and number. Bib Number I will place a photo on your bib number of the Fallen Officer send the photo on a jpg file. All teams will have their name placed on the Bib number. Review the Cross Reference List to be certain the name is correct. Awards Ceremony Special recogniation Teams who have lost an officer since the 2018 race will have an opportunity to have a special recognition at the Awards Ceremony. B2V Memorial Slideshow Instructions Each year Baker to Vegas honors all fallen participants, agency representatives and support staff from around the world. This year we will again be observing the memorial during our Awards Ceremony. If you would like to submit an entry, please follow the below procedure. 1. Only use the supplied form and follow all procedures as listed. 2. The B2V Memorial Slideshow form must be completed in its entirety. 3. All photos should be in a jpg.file format. 4. All submissions must be done electronically at least 8 hours prior to the ceremony. 5. The form must be saved with the team number in the title. Please observe the example. B2V Memorial Slideshow would be the team number. 6. We only accept honorees in which their End of Watch occurred since the last B2V race.

6 7. All forms must be sent to For more information, please contact Ruben Crane at x204. Finish Line announcement Our Official Announcer, Pete Demetriou will read a short blast about your # 20 finisher. Keep in mind he has about 1 minute to spot them and read it. Send me the copy. Flashing Reflective Running Vests All night time runners will wear a flashing vest hours on Saturday to 0700 hours Sunday. No other device will be acceptable. The LAPRAAC Gift Store has a supply of the vests Caution Runner Ahead Sign/Team Numbers Each team will provide their own Caution Runner Ahead sign along with their Team Number in reflective tape as per F/V rules. A good reference to purchase your sign is Smitty s Sign Works in El Monte (626) $5.00 per digit for Yellow or White 6 inch Reflective Numbers. Review the Updated Follow Vehicle Check List. FRS Hand Held radio The FRS radio is used in the Follow Vehicle to communicate between the Motor officers and the F/V driver also F/V to F/V. FRS radio were inspected today and at our last meeting February 20. Sworn Volunteer Assignment The assignment of your volunteer is based on the date in which you paid your entry fee. All contact will be directly between the volunteer and me. I will cc you the T/C all information sent out. Get in the form now if you can. Review the Forms status list if your TV column does not have an X on the form. I do not have the info. Due date February 17. Remember re-numbered stages! VIP Receptions On Sunday March 24 at 3:00 PM there will be a VIP Mixer at the Westgate Hotel for your agency head an invitation will be sent directly to them, if you have had a change me their name. Upcoming Races Scorpion Relay February 9 scorpion.itsyourrace.com Contact tjspinks@lasd.org

7 Meeting Date Next meeting: February 20, 2019; 11:30 AM Lunch, 12:00 PM Meeting Bring your FRS Radio to this meeting!! Check out WEB Sincerely, Chuck Foote Race Coordinator